Meeting Minutes: May 5, 2009

RECORD OF PROCEDINGS :

Council called to order by Mayor Amy Joseph on
Tuesday, May 5th, 2009 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner Pledge of Allegiance

Those present: Gehle, Steiner, McKee, Pontsler, Searight, Rutledge. Also attending: Judy Koesters, Jeff Long, Sergeant Stetler

Motion Steiner. Second Searight to accept Agenda as Orders of the Day. Pontsler called for the question. Steiner = y, Searight = y, Pontsler = y, Gehle = y, McKee = y, Rutledge = y. Passed 6 yes

Motion: McKee. Second Gehle to accept the minutes from the
April 21, 2009 as submitted by the Fiscal Officer. Searight called for the question. McKee= y, Gehle = y, Searight = y, Steiner = y, Pontsler = y,

Rutledge = y. Passed 6 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Mayor declares: Proclamation for Emerald Ash Borer Awareness Week – May 17th – May 24th, 2009.

Village Administrator’s Report – Jeff Long

1. Water Treatment Plant
A. The plant and meters are being funded by the American Recovery and

Reinvestment Act stimulus money. We will receive $1 million grant and $1.5 million 0% loan for 20 years. Previously the best financing we could obtain was an $800,000 grant and a $1,817,000 4.375% loan for 40 years.

B. Therepaymentforthestimulusfundingwillbeapproximately$20,000per year less than our previous funding and we will pay back $2,240,000 less.

RESOLUTION 10-09

A RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR OF THE VILLAGE OF ROCKFORD TO EXECUTE ALL DOCUMENTS RELATIVE TO THE ESTABLISHMENT OF A CERTAIN WATER SUPPLY REVOLVING LOAN ACCOUNT AND TO EXECUTE ALL DOCUMENTS TO ALLOW THE VILLAGE OF ROCKFORD TO ENTER INTO A WATER SUPPLY REVOLVING LOAN ACCOUNT AGREEMENT WITH OEPA AND OWDA.

Motion McKee. Second Steiner to approve Resolution 10-09. Gehle called for the question. McKee = y, Steiner = y, Gehle = y, Pontsler = y, Searight = y,
Rutledge = y. Passed 6 yes.

I need to develop a Capability Assurance Plan for us to obtain this funding. 2. South Main Street Reconstruction Project.

Motion Searight. Second Pontsler to approve change order #2 for Tom’s Construction. Gehle called for the question. Searight = y, Pontsler = y, Gehle = y, Steiner = y, McKee = y, Rutledge = y. Passed 6 yes.

Had to lower the storm sewer to miss water lines. The amount of change order is $5,629.59.

Motion McKee. Second Steiner to approve Pay Application #2 for Tom’s Consctruction in the amount of $50,159.63. OPWC will pay this amount. Searight called for the question. McKee = y, Steiner = y, Searight = y, Gehle = y, Pontsler = y, Rutledge = y. Passed 6 yes.

Motion Steiner. Second Pontsler to approve Pay Application #1 for Shinn Brothers in the amount of $69,432.00. OPWC will pay $13,886.40 and ODOT will pay $55,545.60. Gehle called for the question. Steiner = y, Pontsler = y, Gehle = y, McKee = y, Searight = y, Rutledge = y. Passed 6 yes.

3. Village Clean up Day
Will be held this Saturday, May 9, 2009 from 6 am – 12:00 noon. Location is south of the Village Hall.

4. Congressman Latta’s Economic Advisory Group

Purpose of the group is to provide Representative Latta with real life scenarios that are encountered by business and industries as they strive to succeed in today’s economy, and also offering ideas and suggestions for real solutions to problems.

I have been appointed to this group and will ask local industry and business for input.

Committee Reports:

Finance Committee: Todd McKee

Motion Searight , Second Pontsler to pay bills in the amount of $9,617.96 as submitted by the Fiscal Officer. Gehle called for the question. Searight = y, Pontsler = y, Gehle = y, Steiner = y, McKee = y, Rutledge = y. Passed 6 yes.

Motion Searight. Second Gehle to accept Mayors Court pay in of $339.00. Pontsler called for the question. Searight = y, Gehle = y, Pontsler = y, Steiner = y, McKee = y, Rutledge = y. Passed 6 yes.

Service Committee: Steve Gehle

Reviewed the Library Strategic Plan.

Questions from the Tree Committee regarding trees and stumps. Will be taken care of by Village Employees.

Safety Committee: Kathy Rutledge

Apology to Council regarding missing several meetings due to illness in the family.

Had to cancel last meeting and would like to reschedule the meeting for next Tuesday – May 12th at 7:00 pm.

Economic Development Committee: Eugene Steiner

Will have more to report on the RADC at the next meeting. RADC committee meetings are scheduled for the 14th and 21st. Will continue to push for monthly meetings.