Meetin Minutes: August 18, 2009
RECORD OF PROCEEDINGS:
Council called to order by Mayor Amy Joseph on
Tuesday, August 18, 2009 at 7:30 pm at the Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Searight, Pontsler, Rutledge. Also attending: Jeff Long, Judy Koesters, Sergeant Stetler.
Motion Steiner. Second Gehle to accept Agenda as Orders of the Day. Searight called for the question. Steiner = y, Gehle = y, Searight = y, McKee = y, Pontsler = y, Rutledge = y. Passed 6 yes.
Motion: Searight. Second Gehle to accept the minutes from the
August 4, 2009 as submitted by the Fiscal Officer. Pontsler called for the question. Searight = y, Gehle = y, Pontsler = y, Steiner = y,
McKee = y, Rutledge = y. Passed 6 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Village Administrator’s Report – Jeff Long
1. South Main Street Project
a) Motion to approve pay request #3 from Shinn Brother’s with total invoice of $227,517.08 of which ODOT will pay $198,206.58 and OPWC will pay $29,310.52.
b) Motion to approve pay request # 1 & 2 from CTL Engineering with total invoice of $4,210.05 of which ODOT will pay $3,368.04 and OPWC will pay $842.01.
c) Motion to approve pay request #4 from Shinn Brothers with total invoice of $62,700 of which ODOT will pay $50,160 and OPWC will pay $12,560.
d) Motion to approve pay request #3 for CTL Engineering with a total invoice of $4,733.65 of which ODOT will pay $3,786.92 and OPWC will pay $946.73.
One Motion to approve all pay requests:
Motion McKee, Second Gehle, Searight called for the question. McKee = y, Gehle = y, Searight = y, Steiner = y, Pontsler = y, Rutledge = y. Passed 6 yes.
e) The grinding of the existing pavement on Main Street has been completed today. Asphalt pavement will be applied Wednesday and Thursday. Remaining work consists of street light installation, crosswalk signal installation, and the planting of trees.
f) I will begin the development of the final assessments for property owners.
g) The project has gone very well and I believe it is a great improvement to our community.
2. Water Treatment Project
a) Motion to approve pay request of Fanning/Howey for $86,000 to be paid by Water Development Authority.
Motion: Steiner, Second Pontsler, Gehle called for the question.
Steiner = y, Pontsler = y, Gehle = y, McKee = y, Searight = y, Rutledge = y. Passed 6 yes.
b) c) Signing of the Water Treatment Plant Project and the Water Meter Reading System contract documents.
A pre-construction meeting for the above mentioned projects was held August 12, 2009. The Water Plant construction will begin September, 2009, and the water meter project will begin in November 2009.
3. Neighborhood Revitalization Projects
a) The plan is to advertise this month and open bids early September for all projects but the waterline installation.
- b) Items to be bid is demolition of pool and house on Front Street, storm sewer from Front Street to river, sanitary sewer for park, baseball fields lighting, and sidewalk/wall park property on Holly Lane.
- c) Water line is not being bid as we will use that funding received for local contribution on application for West Market Street Funding
4. West Market Street
- a) Estimated cost of improvements is $579,700. This amount includes $97,000 of water line work to loop 12 inch water line from the 250,000 gallon tower to the existing 12 inch water line feeding W Market Street. This money has already been awarded in the Neighborhood Revitalization Grant.
- b) The estimated cast of the street reconstruction is $482,700.
- c) We are applying to finance this project with a $339,993 grant, $60,0000% interest loan, and $82,707 assessments.
5. Salt Bids
- a) The following bids were received Cargill@ $96.08/ton, Morton @ $99.79/ton, and North American Salt company @ $95.08/ton.
- b) Motion to award contract to North American Salt Company effective August 18,2009 through July 31, 2010.
Motion: Gehle, Second Pontsler, Steiner called for the question. Gehle = y, Pontsler = y, Steiner = y, McKee = y, Searight = y, Rutledge = y.
Passed 6 yes.
Finance Committee: Todd McKee
Motion Searight. Second Pontsler to pay the bills in the amount of $14,404.63 as submitted by the Fiscal Officer. Gehle called for the question. Searight = y, Pontsler = y, Gehle = y, Steiner, = y, McKee = y,
Rutledge = y. Passed 6 yes.
Finance Committee meeting was held on 08/10/09. Short meeting just to get together to review finances. We will continue to meet monthly.
So far so good.
AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS.
- First reading – 08/04/09
- Second reading – 08/18/09
- RESOLUTION 14-09
A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFIYING THEM TO THE COUNTY AUDITOR.
Motion: Steiner, Second Searight. Gehle called for the question.
Steiner = y, Searight = y, Gehle = y, McKee = y, Pontsler = y, Rutledge = y. Passed 6 yes.
- RESOLUTION 15-09
A RESOLUTION ACCEPTING THE LOCAL GOVERNMENT FUND AMOUNT AND RATE AS DETERMINED BY THE MERCER COUNTY BUGET COMMISSION, AND DECLARING IT AN EMERGENCY.
Motion: Gehle. Second Pontsler. Steiner called for the question. Gehle = y, Pontsler = y, Steiner = y, McKee = y, Searight = y, Rutledge = y. Passed 6 yes.
Motion Searight. Second Rutledge to approve the Peoples Bank Deposit Agreement. Pontsler called for the question. Searight = y, Rutledge = y, Pontsler = y, Gehle = y, Steiner = y, McKee = y.
Passed 6 yes.
Service Committee: Steve Gehle
Service Committee Meeting held on Monday August 10th at 7:10 pm. Discussed the Village Junk Vehicle Ordinance. Reviewed a sample to be recommended at the next Council meeting.
Council agrees with Ordinance. Will get put into Ordinance form and will have the first reading at the next meeting.
Referred some trees that need trimmed to the Tree Committee. Some of the trees downtown will be moved to the park. Ornamental trees will be planted in their place.
Safety Committee: Kathy Rutledge
Safety Committee Meeting was held on Monday August 10th at 7:45 pm. Discussed safety equipment needed for village employees.
Safety vests and equipment were purchased last week after meeting.
Excellent idea. Will be checking with insurance – they give approximately $300 in safety training.
Economic Development Committee: Eugene Steiner
Contacted several of the local food businesses regarding fast food idea.
Copy of report given to Mayor. Includes questions and concerns from businesses. Will be working this week to contact the rest of the food businesses.
Mayor to Gene – Thank you for your time working on this project. Please continue to keep us updated.
To businesses: if you need help, have questions or concerns, please relay the information to Council.
Public Utilities Committee: Greg Pontsler
Have been reviewing the water ordinance fees. Committee recommends deleting the 1.5% interest penalty on unpaid water accounts. Committee recommends increasing the shut off fee to $25. Will get the Ordinance ready to amend those portions and have the first reading at the next meeting.
Rules Committee: Ron Searight
Next Rules Committee meeting on Tuesday – August 25th at 7 PM. Review information Chief May gave out regarding animals at large.
There needs to be lights outside the Village office.
Park Board request some concrete at back door under benches at Community Building.
Camper at park over the weekend. Should not be allowed as park closes at dusk. Something for park board to consider – area for campers?
Thanks to Sergeant Stetler for getting us the monthly police reports.
Meeting adjourned 8:06 pm.