Meeting Minutes: April 19, 2022
Council called to order by Mayor Amy Joseph, Tuesday, April 19, 2022
at 7:30 pm.
Invocation – Ron Searight
Pledge of Allegiance
Those present: Ron Searight, Luke Stephenson, Mary Beougher, Brad Now, Chris Heitkamp. Jessica Yoder – absent (coaching)
Also attending: Erin G from the Daily Standard, Srgt Stetler, Robbie Peel, Marge Gehle, Sandy Schaffner.
Motion Stephenson Second Now to accept the agenda as orders of the day.
Beougher called for the question. Stephenson = y, Now = y, Beougher = y, Searight = y, Heitkamp = y. Passed 5 yes.
Motion Searight. Second Stephenson to accept the minutes from the April 5, 2022 council meeting as presented. Beougher called for the question. Searight = y, Stephenson = y, Beougher = y, Now = y, Heitkamp = y. Passed 5 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Mayor notes receipt and review of Mayors Court pay in and bank statement.
Community Announcements and events:
Wednesday – April 20th — Rockford Chamber and First Financial Sponsoring – Financial Wellness presentation – Developing a Business Plan at 5:30 pm at the Rockford Library. Look for registration information soon. *** In this workshop, participants will learn the eight parts of a business plan and what to consider when writing a business plan. At the end of the workshop, business owners will have a blueprint or first draft of a business plan.
Saturday – April 30th – Chamber Spring Fling – Main Street
Saturday – April 30th – Parkway Prom – High School
Tuesday – May 3rd – Primary Elections held at the Rockford Community Building.
Village Administrator’s Report – Aaron Temple –
The company that did the chip and seal came back to go over several areas – sealed some cracks and fix a couple pot holes.
2’ tile collapse – has been temporarily repaired. This area will need completely redone as the old clay tile will need to be removed and replaced. In order to do accomplish that we will need to cut into the street to remove and replace about 300’ of tile. Will be costly but needs to be done.
The South tower inspection has been moved back to May 9th.
Water plant media / softeners – are being evaluated – plant is 12 years old and we need to do periodic inspection of parts and processes in order to maintain our investment.
Installed 3 diffusers at the wastewater treatment plant – this oxygenates the water in order to keep odors at a minimum.
Holly Lane is re-opened – trying a new patching process to see how it works. Pricing is similar to concrete but less man hours for repairs.
New water tower — bids going out June / July. Contract completed date is October 2023.
Searight asked about getting some sand bags ready for road closed signs — with high winds signs kept blowing over.
Finance Committee: Ron Searight – President
Motion Stepheson. Second Now to pay the bills as presented – $ 17,439.68.
Heitkamp called for the question. Stephenson = y, Now = y, Heitkamp = y, Searight = y, Beougher = y. Passed 5 yes.
Motion Stephenson to accept Mayors Court pay in – $440.00. Second Beougher. Now called for the question. Stephenson = y, Beougher = y, Now = y, Searight = y, Heitkamp = y. Passed 5 yes.
Had a Finance meeting tonight at 7 pm to interview person interested in cleaning the Community building – discussed pay, training and job duties.
Motion Stephenson. Second Now to hire Aleena Nasser to cleaning the community building after events. Heitkamp called for the question. Stephenson = y, Now = y, Heitkamp = y, Searight = y, Beougher = y. Passed 5 yes.
A RESOLUTION ESTABLISHING FRANKLIN STREET RECONSTRUCTION FUND #4912, AND DECLARING AN EMERGENCY.
Motion: — Now. Second Stephenson. Beougher called for the question. Now = y, Stephenson = y, Beougher = y, Searight = y, Heitkamp = y. Passed 5 yes.
American Rescue Funds – project / discussion – had been discussed some previously to invest these funds for the benefit of the community and put towards the water tower project. We need to have matching funds and infrastructure is one of the items that funds can be used for.
Motion Searight. Second Stephenson to allocate the American Rescue Funds towards the water tower project. Heitkamp called for the question. Searight = y, Stephenson = y, Heitkamp = y, Beougher = y, Now = y. Passed 5 yes.
AN ORDINANCE REQUIRING CONTRACTORS DOING BUSINESS IN THE VILLAGE OF ROCKFORD, OHIO TO MAKE APPLICATION FOR CERTIFICATE OF REGISTRATION, UPDATING FEES, AND INFORMATION AND REPEALING ALL PRIOR INCONSISTENT LEGISLATION.
1st reading – 04/19/2022
Service Committee: Mary Beougher
Safety Committee: Chris Heitkamp –
Motion Searight to approve the Ambulance Service Contract between Mercer County and the Village of Rockford. (2.50 per person per capita 1,051 per 2020 census = $2627.50). Second Beougher. Stephenson called for the question. Searight = y, Beougher = y, Stephenson = y, Now = y, Heitkamp = y. Passed 5 yes.
Economic Development Committee: Brad Now –
Shanes Crossing Subdivision – 5 Lots left for sale – contact Tammy Cheek with Homes at Ohio’s Edge Realty. Updated signage has been completed.
AN ORDINANCE AUTHORIZING THE ANNEXATION OF 51.532 ACRES TO THE VILLAGE OF ROCKFORD, AUTHORIZING AN ANNEXATION AGREEMENT BETWEEN THE FILLAGE AND DUBLIN TOWNSHIP; DESIGNATING THE MAYOR AS SIGNATORY ON THE ANNEXATION DOCUMENTS; AND DECLARING AN EMERGENCY.
Motion Searight. Second Stephenson. Beougher called for the question. Searight = y, Stephenson = y, Beougher = y, Now = y, Heitkamp = y. Passed 5 yes.
Dublin Township Meeting – Tuesday April 26th – 7 or 7:30 pm – need to confirm time. Lisa, Ron Searight and Ryan Thompson to attend. Brad will attend if Ron is unable.
Public Utilities Committee: Luke Stephenson –
Allpaid online payments via the web site– service fee will increase from 2.5% to 2.95% – beginning April 28th, 2022.
Rules Committee: Jessica Yoder – absent
Meeting adjourned 7:58 pm
Mayor Fiscal officer.