Meeting Minutes: December 1, 2009
RECORD OF PROCEEDINGS:
Council called to order by Mayor Amy Joseph on
Tuesday, December 1, 2009 at 7:30 pm at the Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Searight, Pontsler – absent
Also attending: Jeff Long, Judy Koesters, Sergeant Stetler, Chris Heitkamp
Motion McKee, Second Steiner, Gehle called for the question to excuse Councilman Pontsler’s absent. McKee = y, Steiner = y, Gehle = y, Searight = y. Passed 4 yes.
Motion Searight. Second Gehle to accept Agenda as Orders of the Day with date correction for 1st reading of Ordinance 06-09 to state 12/01/09.
McKee called for the question. Searight = y, Gehle = y, McKee = y.
Steiner = y. Passed 4 yes.
Motion: Steiner. Second McKee to accept the minutes from the
November 3rd & 23rd, 2009 as submitted by the Fiscal Officer. Gehle called for the question. Steiner = y, McKee = y, Gehle = y, Searight –ab.
Passed 3 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Correspondence: Mercer Health cordially invites you and a guest to their Patient Reception Center and Hospitality Gift Shop Open House Celebration.
Tuesday, December 8, 4 – 7 pm.
Motion McKee, Second Steiner to appoint Chris Heitkamp to vacant seat for remainder of term. Searight called for the question. McKee = y, Steiner = y, Searight = y, Gehle = y. Passed 4 yes.
Judy swore in Chris Heitkamp with the Oath of Office. Congratulations and welcome to Chris.
Employee Christmas Bonus – In years past the bonus has been added to pay check. Employees would rather have a gift certificate to Barry’s.
Motion McKee, Second Gehle to approve a gift certificate to employees for Christmas. Searight called for the question. McKee = y, Gehle = y, Searight =y, Steiner = y, Heitkamp = y. Passed 5 yes.
Village Administrator’s Report – Jeff Long
1. Community Reinvestment Area Tax Exemption Program Application
- a) Pleasant Dwellings, LLC has filed and application for
209-207 W Market St.
- b) Recommend a motion that the Council approves the Housing Officer’s certification that the project described in Pleasant Dwellings, LLC application meets the necessary requirements for the Village of Rockford Community Reinvestment Area Program.
Motion Searight, Second Steiner to approve application. McKee called for the question. Searight = y, Steiner = y, McKee = y, Gehle = y, Heitkamp = y. Passed 5 yes.
2. Neighborhood Revitalization Projects
- Sidewalk and retaining wall on Holly Lane is constructed
- Sanitary Sewer at park is installed
- Storm Sewer has been installed
- Drive at park entrance has been widened and catch basin installed at low point on Front Street
- Pool has been demolished and clay fill compacted to grade. Six inches of #2 stone and six inches of 3⁄4 down stone, which amount to 1600 tons, will be graded, sheepfooted, and rolled as the top base.
3. Water Treatment Plant / Water Meters Project
- The Treatment Plant building is under roof.
- Meters are being installed throughout the Village with completion of in ground installation slated to be completed before Christmas.
Other items discussed:
Will be having a meeting with the Service Committee to discuss sidewalks on Holly Lane.
Hydrant flushing went well. Had several crews come out to help.
Finance Committee – Todd McKee
Motion Searight, Second Gehle to pay bills as submitted by the Fiscal Officer in the amount of $67,853.33 (Mostly loan payments)
Heitkamp called for the question.
Searight = y, Gehle = y, Heitkamp = y, Steiner = y, McKee = y.
Passed 5 yes.
Motion Searight, Second Gehle to accept the Mayors Court Pay in of $608.00. Steiner called for the question. Searight = y, Gehle = y, Steiner = y,
McKee = y, Heitkamp = y. Passed 5 yes.
Thank you for your input on the 2010 Budget. Went very well. We had to cut $71,000 from this years budget for 2010. We did not include any street layout funds and we did not add the 3rd full-time police officer position at this time. We will work with our part-time police to get through next year.
We will have our 1st reading of our Budget Ordinance and will pass after the 2nd reading as an emergency.
AN ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31, 2010.
- 1st reading – 12/01/09
A RESOLUTION RETAINING THE SERVICES OF JUDY A KOESTERS AS SOLICITOR FOR THE VILLAGE OF ROCKFORD, OHIO FOR 2010, SETTING COMPENSATION, AND ESTABLISHING RESPONSIBILITIES.
Motion Steiner. Second Gehle to approve Resolution 22-09. Searight called for the question. Steiner = y, Gehle = y, Seaeright = y, McKee = y, Heitkamp = y. Passed 5 yes.
“Thank you” from Judy.
Will plan to have a Service Committee Meeting in January.
Safety Committee: Chris Heitkamp
Discussed issues of street conditions. Working on a grant for Market St. Funds just aren’t available right now to work on all the streets.
Economic Development Committee: Eugene Steiner
RADC held meeting last month. Looking at getting back to what the RADC was originally design to do. Looking at development and manufacturing. Will be electing officers in January. Will be holding some public meetings – Spring and Fall at the community building. Will be inviting a developer in to speak.
Point – we need to protect what we have and bring in some manufacturing. Manufacturing will support retail.
We need to find retailers to fill in vacant spots.
RADC membership is decreasing instead of increasing. Need to get that turned around. Many feel we are spending to much time on the pool.
Elvis Jr concert estimate after expenses – $16,000 profit. Was a good fund raiser and went very well.
Public Utilities Committee: Greg Pontsler – absent
Jill (working on the Wastewater Treatment Plant Project) has contacted Jeff and will be wrapping up the study. Had hoped to get the results by November, but now may be after the first of the year.
Rules Committee: Ron Searight
Request to review the Employee Handbook overtime portion. Rules Committee Meeting next Tuesday, December 8th at 7:30 pm. Old Business
Meeting adjourned 8:12 pm.