Meeting Minutes: February 17, 2009
RECORD OF PROCEDINGS :
Council called to order by Mayor Amy Joseph on
Tuesday, February 17, 2009 at 7:30 pm at the Rockford Village Hall.
Invocation was given by Gene Steiner Pledge of Allegiance
Those present: Steiner, McKee, Pontsler, Searight. Rutledge. Gehle – Absent
Also attending: Judy Koesters, Sergeant Stetler, Jeff Long,
Motion Steiner Second Searight to accept Agenda as Orders of the Day. Pontsler called for the question. Steiner = y, Searight = y, Pontsler = y, McKee = y, Rutledge = y. Passed 5 yes.
Motion: McKee. Second Rutledge to accept the minutes from the
February 3, 2009 as submitted by the Fiscal Officer. Searight called for the question. McKee = y, Rutledge = y, Searight = y, Steiner = y, Pontsler = y.
Passed 5 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Gate was open on Sunday at Wastewater Treatment – was closed and secured.
Mayor’s Court Clerk now working on Tuesdays from 4:30 – 6:00pm. Mayor’s Court will be open on 2nd and 4th Tuesdays each month at 6:30 pm.
Village Administrator’s Report – Jeff Long
Letter from Harold Carder of the Maumee Valley Presbytery regarding his responsibility of selling the Rockford Presbytery Church building and adjacent manse. They are considering selling the property at auction in March or April.
They are requesting in the event the buyer does not want both properties, that they can be split into 2 different lots.
Motion McKee, Second Rutledge, Steiner called for the question for approval for the Presbytery Church and Manse to be sold separately in the event the buyer does not want both properties. McKee = y, Rutledge = y, Steiner = y, Pontsler = y, Searight = y. Passed 5 yes.
Jeff will call Mr. Carder to inform him of Council appr
South Main Street Project
A RESOLUTION OF THE COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, DEEMING IT NECESSARY TO MAKE PUBLIC IMPROVEMENTS TO THE SIDEWALKS AND CURBS IN THE VILLAGE OF ROCKFORD SOUTH MAIN STREET RECONSTRUCTION PROJECT, TO BE PAID FOR IN PART BY SPECIAL ASSESSMENTS PURSUANT TO CHAPTER 727.12 OF THE OHIO REVISED CODE.
Lengthy discussion regarding 5’ vs 6 ‘ sidewalks, placements, landowners outside corporation, possible annexations, problems on Front Street Project.
Project is going to bid on March 5th. Will have contract awards on March 17th. Will need to have a Service Committee Meeting as soon as Steve is available.
Finance Committee: Todd McKee
Todd McKee asks questions regarding the thaw tool that was purchased. In the future let’s communicate major expenses before hand.
Motion McKee, Second Steiner to pay bills in the amount of $54,788.33 as submitted by the Fiscal Officer. Searight called for the question. McKee = y,
Steiner = y, Searight = y, Pontsler = y, Rutledge = y. Passed 5 yes.
A RESOLUTION TO APPROVE AND PLACE ON THE MAY 2009 PRIMARY ELECTION BALLOT A 2.8 MILL RENEWAL LEVY FOR GENERAL FUND EXPENSES FOR THE VILLAGE OF ROCKFORD, OHIO
- 1st reading – 01/20/09 – REPLACEMENT
- 2nd reading – 02/03/09- REPLACEMENT
- 3rd reading 02/17/09 – RENEWAL
After a lot of conversation, Council amended the REPLACEMENT LEVY to
a RENEWAL LEVY. A replacement levy would increase taxes, a RENEWAL
levy WILL NOT INCREASE TAXES. Council feels that at this time in the down turn of the economy there is no reason to burden our residents any further by increasing taxes.
Motion Steiner, Second Searight, Ponstler called for the question. Steiner = y, Searight =y, Pontsler = y, McKee = y, Rutledge = y Passed 5 yes.
BE IT RESOLVED BY THE BOARD OF COUNCIL OF ROCKFORD, MERCER COUNTY OHIO THAT TO PROVIDE FOR THE CURRENT EXPENSES AND OTHER EXPENDITURE OF SAID BOARD OF COUNCIL OF ROCKFORD, DURING THE FISCAL YEAR, ENDING DECEMBER 31, 2009, THE FOLLOWING SUMS BE PAID AND THE SAME ARE HEREBY SET ASIDE AND APPORPRIATED FOR THE SEVERAL PURPOSES FOR WHICH EXPENDITURES ARE TO BE MADE FOR DURING SAID FISCAL YEAR.
Motion Searight, Second Steiner. Pontsler called for the question. Searight = y, Steiner = y, Pontsler = y, McKee = y, Rutledge = y.
Passed 5 yes.
Service Committee: Steve Gehle – absent
Need to schedule a Service Committee meeting.
Safety Committee: Kathy Rutledge
Kathy reviewed the Stop Sign Ordinance and has been around the Village and reported the stop signs that are not in place and those that need replaced.
Still discussing Front Street Stop Signs and issues.
Report was given to Jeff for review. Also need an updated list of alley’s that have been closed.
Jeff to give Kathy a copy of the safety issues for maintenance workers. Safety Committee to be scheduled when Steve is available.
Economic Development Committee: Eugene Steiner
Will review insert at the next meeting. Jeff to prepare.
RADC – No meeting in February. Next meeting scheduled on April 16th. Going to quarterly meetings. Committees will continue to meeting.
2009 Membership drive in progress.
Public Utilities Committee: Greg Pontsler
Utilities Committee Meeting – February 10th at 7 pm.
Those present Pontsler, Gehle, Joseph, Long. Rutledge absent
Discussion was held on the Wastewater Treatment Plant. Noted that we are in a waiting pattern. If federal stimulus package passes we are the number one project for Mercer County. We are not committing any village funds until we see how the funding proceeds.
Discussed that the Water Plant Project will be going to bid this month.
Rules Committee: Ron Searight
Rules Committee Meeting held on February 10th at 7:30 pm Those present Searight, Steiner, Pontsler, Joseph, Long.
It was decided to keep the utility billing late fee at 10%. It was also decided that we do enact the authorized re connect fee of $25.00 after a customer service is turned off for non payment of two months. This fee to be paid before service is returned.
Motion: McKee, Second Steiner, Pontsler called for the question. McKee = y, Steiner = y, Pontsler = y, Searight = y, Rutledge = y. Passed 5 yes.
Motion to change Council meeting start time to 7:00 pm beginning with the March 3rd, 2009 meeting.
Motion: Pontsler, Second Rutledge, Steiner called for the question. Pontsler = y, Rutledge = y, Steiner = y, McKee = y, Searight = y. Passed 5 yes.
On call schedule was discussed. It was decided that employees that are subject to on call sign a paper acknowledging that the schedule can change to meet employees request of equal opportunity to take the on call.
Jeff will have employees sign the agreement.
Full time police officer – on hold for now. Paul to update Council.
Block Grant Meeting was held in Celina at the Commissioners Office. Special “Thanks” to Jeff Long for attending.
Meeting adjourned 8:51 pm.