Meeting Minutes: January 17,2017
RECORD OF PROCEEDINGS:
Council called to order by Mayor Amy Joseph on
Tuesday, January 17, 2016 at 7:30 pm at the Rockford Village Hall.
Invocation by Village Administrator – Jeff Long
Pledge of Allegiance
Those present: Gehle, Fox, Pontsler , Heitkamp.
Rutledge and Dooley absent.
Also attending: Srgt Stetler, and Tom Stankred of the Daily Standard
Motion Pontsler. Second Gehle to accept the agenda as orders of the day. Fox called for the question. Pontsler = y, Gehle = y, Fox = y, Heitkamp = y. Passed 4 yes.
Motion Gehle. Second Pontsler to accept the minutes from the
December 6th,, 2016 council meetings as presented. Fox called for the question. Gehle = y, Pontsler = y, Fox = y, Heitkamp = y. Passed 4 yes
Visitors to Address Council:
Mayor’s Report and Correspondence:
Mayor noted the receipt and review of the Mayors Court Pay in, bank reconciliation, and bank statement.
Community Announcements and events:
We will be scheduling a Community Days meeting soon. We are looking for volunteers to help with ideas and events.
Village Administrator’s Report – Jeff Long
Discussed naming the streets and subdivision. We will get some input from Andy and Barb Rogers by the next meeting.
Nominations opened for the 2017 Council President. Pontsler nominated Steve Gehle. With no other nominations the council voted Pontsler = y, Fox = y, Heitkamp = y, Gehle abstain. Steve Gehle will be the 2017 Council President.
Finance Committee – Steve Gehle
Motion Pontsler to pay bills as submitted in the amount of $1463.66. Second Fox. Heitkamp called for the question. Pontsler = y, Fox = y, Heitkamp = y, Gehle = y. Passed 4 yes.
Motion Pontsler to accept the Mayors Court pay in of $1287.00. Second Fox, Heitkamp called for the question. Pontsler = y, Fox = y, Heitkamp = y, Gehle = y. Passed 4 yes.
Motion Fox to approve the December monthly financial reports –
Cash Summary by Fund, Appropriations report, Revenue Report,
Budget vs Actual activity report and Bank reconciliation. Along with the December monthly transfers and the 2016 supplemental appropriations. Second Heitkamp. Pontsler called for the question. Fox = y, Heitkamp = y, Pontsler = y, Gehle = y. Passed 4 yes.
Motion Heitkamp to approve the 2017 Purchase orders and blanket purchase orders. Second Pontsler. Fox called for the question. Heitkamp = y, Pontsler = y, Fox = y, Gehle =y. Passed 4 yes.
A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO SIGN A NOTE WITH THE PEOPLES HOLDING COMPANY, INC FOR THE PARKWAY UTILITY DEBT SERVICE AND THE FRONT STREET IMPROVEMENT DEBIT SERVICE FUNDS.
Motion: Fox. Second Heitkamp. Pontsler called for the question. Fox =y, Heitkamp = y, Pontsler = y, Gehle = y. Passed 4 yes.
Important Changes to 2016 Village Income Tax
- All residents – 18 years and older MUST file a local income tax return. All municipalities are “Mandatory Filing”, even if you don’t work !! (Retired taxpayers that have no Earned income and have registered with the tax office as being retired – need not file a return)
- All individual and business returns are due by April 15th. Business returns with a F/Y ending date are due the 15th of the further month following the year end date.
- ALL RETURNS MUST BE SIGNED.
- A $25.00 per month late fee, up to 6 months or $150 will be added to any late filed returns – even if no tax is due.
- Late returns with balances due will be charged 15% penalty plus interest until balance is paid in full. Late fee must be charged per House Bill 5.
- *** Page 1 of your Federal 1040 MUST be attached along with all W-2’s and 1099’s.
Service Committee: Greg Pontsler – nothing
Safety Committee: Chris Heitkamp –
AN ORDINANCE AUTHORIZING THE TRANSFER OF CERTAIN REAL ESTATE TO THE ROCKFORD COMMUNITY FIRE COMPANY, AND DECLARING AN EFFECTIVE DATE.
1st reading – 11/15/16
2nd reading – 12/06/16
3rd reading – 01/17/17
Motion Pontsler. Second Gehle. Fox called for the question. Pontsler = y, Gehle = y, Fox = y, Heitkamp = y. Passed 4 yes.
Economic Development Committee: Rob Rutledge – absent
Public Utilities Committee: Wilbur Fox
Need to check light poles since we have found one that was rotten.
Rules Committee: John Dooley – absent
Some concern about the new building floor being slippery. May need a dehumidifier.
Council would like to talk to Trailer Park owner Steve Meyer and go into executive session to discuss options.
Jeff to give a weekly update to council.
Mayor Fiscal Officer