Meeting Minutes: March 1, 2022
Council called to order by Mayor Amy Joseph, Tuesday, March 1, 2022
at 7:30 pm.
Invocation – Ron Searight
Pledge of Allegiance
Those present: Jessica Yoder, Ron Searight, Luke Stephenson, Mary Beougher, Brad Now, Chris Heitkamp
Also attending: Sandy S from the Daily Standard, and Srgt Stetler, Chief May, Robbie Peel, Marge Gehle, Bret Jones, and Brooke Stephenson
Motion Searight. Second Stephenson to accept the agenda as orders of the day. Heitkamp called for the question. Searight = y, Stephenson = y, Heitkamp = y, Yoder = y, Beougher = y, Now = y. Passed 6 yes.
Motion Stephenson. Second Searight to accept the minutes from the February 1, 2022 council meeting as presented. Beougher called for the question. Stephenson = y, Searight = y, Beougher = y, Now = y, Yoder = y, Now = y. Passed 6 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Community Announcements and events:
Saturday – March 12 – St. Teresa Family Fun Night – open to the public
Saturday – March 19 – Great Panther Duck Races – Community Building
Saturday – April 2 – Lions Club Quarter Auction – Community Building
Saturday – April 16th – Shanes Park Easter Egg Hunt
Saturday – April 30th – Chamber Spring Fling – Main Street
Saturday – April 30th – Parkway Prom – High School
Village Administrator’s Report – Aaron Temple –
This past weekend there was a mishap at the WWTP – someone drove through our fence and caused considerable damage. The vehicle was blue. If you have any information, please contact the Village office. We need the responsible person to come forward and pay for damages.
Other problems – semi traffic (53’ trailers) continue through residential areas. We are replacing many stop / street signs as the semi’s do not have enough room to turn corners and are taking out our signs. This costs $100+ for sign / post and employee time to install new signs. This needs to stop. What can be done? Happening at random times — call the village office if you see this happening and report company so we can reach out.
Street lights – still working on this. Several that have been reported as fixed still do not work. Will make a call to the company and see what happens. Council not happy with their answer to calls.
Had meeting with Access Engineering regarding the Water plant — we are moving forward. We will get better pricing – hopefully – if we wait until later in the year to get bids. Looking at beginning project later this Fall with project completion next Spring.
Discussed getting bids to paint the South water tower.
Discussed the Franklin Street reconstruction — we will start with estimates to include the extension to Buckeye street —- will depend on grants and Village matching funds if we can afford this extended project.
Finance Committee: Ron Searight – President
Motion Stephenson Second Now to pay the bills as presented –
$ 6504.11. Beougher called for the question. Stephenson = y, Now = y, Beougher = y, Yoder = y, Searight = y, Heitkamp = y, Passed 6 yes.
Motion Stephenson to approve the monthly financial reports:
Cash Summary by Fund, Appropriations report, Revenue Report,
Budget vs Actual activity report, Bank reconciliation and comparison report for the water, sewer, and income tax.
Second Yoder. Now called for the question. Stephenson = y, Yoder = y, Now = y, Searight = y, Beougher = y, Heitkamp = y. Passed 6 yes.
Motion Stephenson to approve supplemental appropriations to date. Second Yoder. Beougher called for the question. Stephenson = y, Yoder = y, Beougher = y, Searight = y, Now = y, Heitkamp = y. Passed 6 yes.
Motion Stephenson to approve additional purchase orders. Second Heitkamp. Yoder called for the question. Stephenson = y, Heitkamp = y, Yoder = y, Searight = y, Now = y. Passed 6 yes.
Finance meeting – 02/18/2022 – Aaron review the information that was discussed at the finance meeting. Nothing more to add.
ABOLISH THE SHANES PARK BOARD OF TRUSTEES AND TRANSFER ALL FUNDS TO THE VILLAGE OF ROCKFORD FUND 2041 – EFFECTIVE MARCH 1,2022.
Motion Now to suspend the rules and pass as an emergency. Second Searight. Stephenson called for the question. Now = y, Searight = y, Stephenson = y, Yoder = y, Beougher = y, Heitkamp = y. Passed 6 yes.
Motion Now to pass Resolution 02-22. Second Beougher. Stephenson called for the question. Now = y, Beougher = y, Stephenson = y, Yoder = y, Searight= y, Heitkamp = y. Passed 6 yes.
Service Committee: Mary Beougher
Chamber Spring Fling — proceeds benefit Chamber Scholarships.
Safety Committee: Chris Heitkamp –
Economic Development Committee: Brad Now –
Shanes Crossing Subdivision – 6 Lots left for sale – contact Tammy Cheek with Homes at Ohio’s Edge Realty. One more may be under contract next week !
We may need to begin to start discussions on Phase 2. Later in the week will contact printing company to get the outdated signage updated… still says 2019.
Business Park updates – Ordinance 04-22 for the Annexation of 51.486 acres will happen after the trustees approve.
WRKD updates – will be invoicing the winter sports underwriters. Will need to update some equipment with the shutdown of 3G. Will be broadcasting softball and baseball tournaments this Spring.
AN ORDINANCE TRADING LAND OWNED BY THE VILLAGE OF ROCKFORD WITH LAND OWNED BY THE TRUSTEES OF DUBLIN TOWNSHIP; AND DECLARING AN EFFECTIVE DATE.
1st reading – 02/01/2022
2nd reading – 02/15/2022
3rd – reading – 03/01/2022
Motion: Searight. Second Stephenson. Heitkamp called for the question. Searight = y, Stephenson = y, Heitkamp = y, Yoder = y, Beougher = y, Now = y. Passed 6 yes.
Public Utilities Committee: Luke Stephenson –
DORA updates – working on the final details for the application. Working to have the 1st reading next council meeting on March 15th.
Rules Committee: Jessica Yoder –
UNCONTROLLED PARKING OF VEHICLES, FINES AND EFFECTIVE DATE.
1st reading – 02/15/2022
2nd reading – 03/01/2022
Haven’t received information from the OML regarding council training. Lisa will contact them to see when confirmation and PDF will be sent.
Still concerning about the street lights — we are not getting good services. Reach out to PUCO ? Aaron will contact company and see what they say. Then move forward as necessary to get some results.
Now – Rockford Fun Fact — has been reading old council minutes. The water tower was installed in 1931 —- 91 years old this month. It has served it’s purposes for a good long time.
Meeting adjourned 8 pm
Mayor Fiscal officer.