Meeting Minutes: May 4, 2010

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on
Tuesday, May 4, 2010 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle , Steiner, McKee, Pontsler, Searight, Heitkamp

Also attending: Sergeant Stetler, Judy Koesters, Jeff Long, Paul May,
Janie Southard, Barb Kraning, Bridget Searer, Keeley Schwab, Adam Kraning, Amanda Miesse, Ryan Phillips

Motion Steiner. Second McKee to accept Agenda as Orders of the Day.
Pontsler called for the question. Steiner = y, McKee = y, Pontsler = y, Gehle = y, Searight = y, Heitkamp = y. Passed 6 yes.

Motion: Searight. Second Heitkamp to accept the minutes from the
April 20, 2010 meeting as presented. McKee called for the question. Searight = y, Heitkamp = y, McKee = y, Gehle = y, Steiner = y, Pontsler = y. Passed 6 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Introduction of 3 new Auxiliary Police Officers: Adam Kraning, Amanda Miesse, and Ryan Phillips. Mayor Joseph swore in the officer. Congratulations and welcome to Rockford.

Village Administrator’s Report – Jeff Long

Representatives from the Community Reinvestment Grant came to Rockford to see the improvements that were paid for through the grant. They are very happy with the results. The water line project won’t be completed until August. They may be submitting our Village for an Achievement Award through the State next year.

Hydrant flushing continues this week.
We will be finding out on May 18th if the Market Street Project will be funded.

The water plant initial start up date is May 24th. The final start up will be on June 6th. There has been a lot of training. This is a major upgrade – top of the line equipment. We will be able to tell the water level in the towers. The meter readings are going well.

Fittings will be coming in this week for the 2 meter leakers. The contractor will be back to complete the dirt/sod work around the meters, but not until fall. We are holding back funds until this project is complete.

Committee Reports:

Finance Committee – Todd McKee

Motion Searight, Second Steiner to pay bills as submitted by the Fiscal Officer in the amount of $10,358.36. (Majority consists of bulk salt, sewer plant pump and regular maintenance items.) Gehle called for the question. Searight = y, Steiner =y, Gehle = y, McKee = y, Pontsler = y, Heitkamp = y. Passed 6 yes.

Motion Pontsler, Second Searight to accept the Mayor’s Court pay in of $1183.00. Gehle called for the question. Ponstler = y, Searight = y, Gehle = y, Steiner = y, McKee = y, Heitkamp = y. Passed 6 yes.

Will have a Finance meeting after the first meeting in June regarding budget issues. We need to have information to county auditors by July 15.

ServiceCommittee: SteveGehle

Held a meeting with Holly Lane residents regarding sidewalks. There was some discussion whether the tree lawn should be 2’ or 4’ to the curb. Was decided that it should be 4’. Mr. Dull does not want trees. Questions were brought up as to why others in the Village have not been required to install sidewalks. The Village will be working on this project. There may be several street projects in the future and we will install sidewalks and curbs along with the project. Looking into a sidewalk from Main St to the Village offices.

RESOLUTION 05-10:
A RESOLUTION OF THE COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, DEEMING IT NECESSARY TO MAKE PUBLIC IMPROVEMENTS TO THE SIDEWALKS IN THE VILLAGE OF ROCKFORD, HOLLY LANE /FRONT STREET SIDEWALK PROJECT. TO BE PAID FOR IN PART BY SPECIAL ASSESSMENTS PURSUANT TO CHAPTER 727.12 OF THE OHIO REVISED CODE.

John Dull had several questions: Why is the tree lawn on Front Street and to the Community Building only 2’ to curb and Holly Lane is going to be 4’? There were other issues on Front street making only the 2’ tree lawn possible. Suggestion that there are houses in the Village 60-70 years old and still don’t have sidewalks. Everyone should be putting in sidewalks. Maybe if the Mayor and Council would go ahead and install sidewalks, others in the Village would do likewise.

Motion McKee, Second Pontsler to approve Resolution 05-10. Steiner called for the question. McKee = y, Pontsler = y, Steiner = y, Gehle = y, Searight = y, Heitkamp = y. Passed 6 yes.

Reminder – Clean up Day – May 8th from 8 am – noon.

Safety Committee: Ron Searight

Thanks to the Village employees for installing the stop signs on Franklin.

Thanks to the Police department for extra patrols on Franklin to get the traffic slowed down.

Will schedule a Safety Committee meeting on May 12th at 7pm. Will be discussing sidewalks and lights from Community Building to 33.

Economic Development Committee: Eugene Steiner

Have scheduled an Economic Committee meeting on May 17th at 7 pm. We have a lot to review and discuss. We will bring results to the next Council meeting on May 18th.

There have been questions regarding the Pool Fund. Current total is $22,982 after the Auction on April 24th.

RADC will meet on May 20th at 7 pm.

Public Utilities Committee: Greg Pontsler

The EPA is still reviewing the Wastewater Treatment Plant Study.
We will be scheduling a meeting to review water rates. Jeff is reviewing data.

Rules Committee: Chris Heitkamp

Old Business

There are 2 weeks left until the Ordinance regarding farm animals in the Village takes effect.

Lots are being cleaned up. Several have court dates scheduled in the coming weeks.

JB Equipment working on getting things cleaned up. Will take a little time.

New Business:

Jeff to review possibility of opening Columbia St into a New Addition.

Tom Rogers would like to close Market St to Franklin in July for a Sock Hop/Cruise in. Council approves of these events and will need the specific date and time for final approval.

Meeting adjourned 7:58 pm.