Meeting Minutes: May 7 ,2019

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Meeting Minutes: May 7 ,2019

                        RECORD OF PROCEEDINGS:


Council called to order by Mayor Joseph on

Tuesday, May 7, 2019, at 7:30 pm at the Rockford Village Hall.


Invocation – Jeff Long


Pledge of Allegiance


Those present: Gehle, Young, Now, Heitkamp

Fox and Pontsler absent

Also attending: Tom Stankard – Daily Standard, Srgt. Stetler, Robby Peel,

Dr. Means, Judy Koesters


Motion Young. Second Gehle to accept the agenda as orders. Now called for the question.    Young = y, Gehle = y, Now = y, Heitkamp = y, Passed 4 yes.


Motion Now.  Second Gehle to accept the minutes from the

April 16, 2019 council meeting as presented. Now called for the question.  Gehle = y, Heitkamp = y, Now = y, Young = y, Passed 4 yes.



Visitors to Address Council:



Mayor’s Report and Correspondence:


Community Announcements and events:


Thursday/ Friday – May 9 and 10 – Parkway 3rd graders visit log cabin and museum.


Tuesday – May 14 – Brush pick up


Saturday am – May 18 – New Horizons Student Ministries – bottle cap collection to benefit the Veterans Memorial

(Will be 3rd Saturday of each month)


Sunday – May 19th – Parkway Graduation


Monday – May 27 – Memorial Day Remembrance


Friday and Saturday – June 14/15 – Rockford Community Days


Saturday – June 22nd – Fox Family Ride for Autism


Village Administrator’s Report – Jeff Long


Wastewater Treatment plant update – final aerators installed and lagoons coming around. Meeting on May 18th with suppliers for a final tune up. We will be adding a dose of bugs to begin eating up the sludge – data says it works and will help make the treatment better. We are beginning to discharge usable water – this is all good news. Fremont increasing production seems to be working good also.


We are working on the park and getting caught up on the mowing – which has been challenging with weather conditions.


We had 22 applications for the open position and we will begin the interview process later this week.   The Service committee met last week and narrowed the field to 6 applicants.



Committee Reports


Finance Committee – Steve Gehle


Motion Young to pay bills as submitted – $ 22,068.68. Second Now. Heitkamp called for the question. Young = y, Now = y, Heitkamp = y, Gehle = y. Passed 4 yes.


Motion Heitkamp to approve the monthly financial reports:


Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report, Bank reconciliation and comparison report for the water, sewer, and income tax.


Second Young. Now called for the question. Heitkamp =y, Young =y, Now = y, Gehle = y. Passed 4 yes.


Motion Young to approve supplemental appropriations to date and additional purchase orders. Second Now. Heitkamp called for the question.


Service Committee:   Greg Pontsler – absent



Safety Committee:     Chris Heitkamp –


Safety committee meeting – didn’t happen as neither Greg nor Wilbur showed up.





Mayor Joseph reported for Chief May that he would like approval to hire another part time patrolman.


Motion Gehle. Second Heitkamp to hire Jason Seger. Young called for the question. Gehle = y, Heitkmap = y, Young = y, Now = y. Passed 4 yes.




Economic Development Committee: Shane Young


Jeff will be meeting with Tammy Cheek this week to review some purchase offers for the Subdivision.



Public Utilities Committee:  Wilbur Fox – absent


Rules Committee:   Brad Now



Old Business:



We are continuing to change out water meters – over 100 done so far. Will continue with the project.


Several issues discussed regarding Colonial and the residents they are accepting. We have requested information and need to make sure procedures are in place and have expressed the need for safety of the community.


At the November General Election there will be a Mayor Seat and (2) Council seats on the ballot. Residents interested in public service would need to contact the Board of Elections and get paperwork filed by the August 7th at 4 pm deadline.


New Business:           




_________________________                      _________________________

Mayor                                                              Fiscal officer.



Meeting adjourned at 7:52 pm