Meeting Minutes: November 3, 2020
RECORD OF PROCEEDINGS:
Council called to order by Mayor Amy Joseph, Tuesday, November 3, 2020,
at 7:30 pm also on Facebook live.
Invocation – The Lord’s Prayer
Pledge of Allegiance
Those present: Yoder, Young, Stephenson, Pontsler, Now, Heitkamp
Also attending: Robbie Peel, Srgt Stetler, Sydney Albert of the Daily Standard
Motion Stephenson. Second Heitkamp to accept the agenda as orders of the day. Yoder called for the question. Stephenson = y, Heitkamp = y, Yoder = y, Young = y, Pontsler = y, Now = y. Passed 6 yes.
Motion Yoder. Second Stephenson to accept the minutes from the October 20, 2020 council meeting as presented. Heitkamp called for the question. Yoder = y, Stephenson = y, Heitkamp = y, Young = y, Pontsler = y, Now = y. Passed 6 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
** note new schedule – 2nd & 4th Mondays at 7:30 pm –
The Mayors Corner Radio Show — Rockford news and updates
Upcoming guests – Contact Amy to be on the show !
ODOT update – State Route 707 / 118 — Per Mary @ ODOT — we have a project in design that will cut the hill south of the intersection to increase sight distance. This project is scheduled to be awarded to a contractor in July 2023.
However, in light of the on-going crashes and incidents, we are also going to replace the existing stop ahead signs on the SR 707 approaches with LED stop ahead signs. Currently, the signs are on order and we expect to have their installation complete by the first of February 2021.
The Rockford Area Community thanks ODOT for taking the time to talk to us and allow us to give feedback for what we know is a very dangerous intersection!
Thank you to the Rockford Area Community for providing the feedback that was shared with ODOT !
Thank you to everyone who organized and participated at Fall Fest — was a beautiful day ! Very impressive and good team work !
Looking forward to a Small Business Saturday ! Another opportunity to support our small business community !
Community Announcements and events:
Wednesdays —– Drive-Thru Dinners
Rockford United Methodist Church 4:30 – 6:30 pm
• Note new time — Open to the public
Tuesdays – Second Tuesday of Each Month – Dine at Motor Inn and 10% of your bill will be donated to the Parkway Music Boosters.
• Need flyer to get discount
Saturday – November 7th – Lions Club Scholarship Chicken Dinner – Drive thru @ Rockford Carry Out. Contact Lions member for tickets.
Proceed to Parkway Seniors.
Tuesday – November 10 – Brush / leaves pick up
Wednesday – November 11 —- Veterans Day — Take time to Thank a Veteran !
Thursday – November 12th – Rockford Chamber Board Meeting – 8:30 am
Shane Park Board Meeting – 7 pm
Friday – November 13th – St. Teresa Chili Soup & Sandwich Supper
Drive Thru @ Rockford Community Building 4:30 – 7 pm
All are welcome ! Free will donations accepted.
Thursday and Friday – November 26 & 27 — Village Office closed for Thanksgiving.
Saturday – November 28th – Small Business Saturday — another opportunity to shop local and support our community businesses.
Sunday – November 29th – American Legion – Turkey Shoot
Rockford’s Best Decorated house contest — 3rd Annual —- The presentation will be on December 13th —- earlier this year !
Village Administrator’s Report – Aaron Temple
DP & L has contacted us regarding distribution rates — possible going up as much as 12% —- will update as we know more.
Leaf pick up going good — thank you to those that read the minutes and / or watch the Facebook meeting. Thanks for following the rules.
Please report any street lights that are not working by calling us with the Miami Valley number posted on the light pole. We will need to report the information to get them for repairs.
Working on updating the zoning regulations — have been in place since 1996. The zoning map also needs updated — has been 2007 since updated. Will be giving to council for review and recommendations. We have 1 person on the zoning committee.
Finance Committee – Shane Young
Motion Pontsler. Second Yoder to pay bills as submitted – $10,396.08. Stephenson called for the question. Pontsler = y, Yoder = y, Stephenson = y, Young = y, Now = y, Heitkamp = y. Passed 6 yes.
Motion Yoder to approve the monthly financial reports. Second Heitkamp. Stephenson called for the question. Yoder = y, Heitkamp = y, Stephenson = y, Young = y, Pontsler = y, Now = y, Passed 6 yes.
Cash Summary by Fund, Appropriations report, Revenue Report,
Budget vs Actual activity report, Bank reconciliation and comparison report for the water, sewer, and income tax.
Motion Heitkamp to approve supplemental appropriations to date. Second Pontsler. Yoder called for the question. Heitkamp = y, Pontsler = y, Yoder = y, Young = y, Stephenson = y, Now = y. Passed 6 yes.
Motion Yoder to approve additional purchase order. Second Now. Pontsler called for the question. Yoder = y, Now = y, Pontsler = y, Young = y, Stephenson = y Heitkamp = y. Passed 6 yes.
AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31, 2021.
1st reading – 10/20/2020
2nd reading – 11/03/2020
AN ORDINANCE ADOPTING AMENDMENTS TO THE VILLAGE OF ROCKFORD INCOME TAX ORDINANCE TO RESCIND CREDIT FOR TAX PAID TO ANOTHER MUNICIPALITY OR INDIANA COUNTY, REPEALING ALL INCONSISTENT LEGISLATION, AND DECLARING, AN EFFECTIVE DATE.
1st reading – 10/20/2020
2nd reading – 11/03/2020
- Placing a notice in the Photo Star and will post on Facebook
Covid relief funds update — the quote for meters and updated equipment is $49,634.00. We will have an additional FCC license fee next October of $1200.
Motion Yoder to approve final quote number and additional future FCC costs. Second Now. Heitkamp called for the question. Yoder = y, Now = y, Heitkamp = y, Young = y, Stephenson = y, Pontsler = y. Passed 6 yes.
Service Committee: Greg Pontsler –
To Chris – Tree Committee — idea of planting some trees around the Market Street mural area. 2 – 4 ?? Can be put on the list ?
Safety Committee: Chris Heitkamp – (Mr. President)
Economic Development Committee: Brad Now –
Shanes Crossing Subdivision – Lots for sale – 20% discount/ build through – December 2021.
WRKD updates – none at this time.
Village / Business area trash receptacles —- look nice as they were painted last week. BUT — we have people throwing their personal trash in them. Please do not bring your trash from home to the downtown trash barrels and outside residents please do not bring your trash to town for dumping. Everyone should be responsible enough to get rid of their own trash buy purchasing their own trash bags ! Thank you ! If we have to, we will go through the trash and get our Rockford’s finest to send you a ticket. Enough said !
Public Utilities Committee: Luke Stephenson –
Rules Committee: Jessica Yoder
Quote for lights at subdivision —- still have not heard anything back L
Mail for subdivision — working on the paperwork for a central collection area. We need to approve the agreement, and get the addresses from the tax map. Once we have the mail box the post master needs to do a visual agreement on the location.
Bus Stop at Shanes Park — this project will take some time. Looking for it to be completed for the next school year. In design phase at this time.
Meeting adjourned at 7:52 pm
Mayor Fiscal officer.