Meeting Minutes: October 6, 2009
RECORD OF PROCEEDINGS:
Council called to order by Mayor Amy Joseph on
Tuesday, October 6, 2009 at 7:30 pm at the Rockford Village Hall.
Invocation was given by Gene Steiner Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Pontsler, Searight. Rutledge absent.
Also attending: Jeff Long, Judy Koesters, John Shaffer, Tom Beahrs, Sergeant Stetler
Motion Steiner. Second McKee to accept Agenda as Orders of the Day. Gehle called for the question. Steiner = y, McKee = y, Gehle = y, Pontsler = y, Searight = y. Passed 5 yes.
Motion: Searight. Second Gehle to accept the minutes from the
September 15, 2009 as submitted by the Fiscal Officer. McKee called for the question. Searight = y, Gehle = y, McKee = y, Steiner = y,
Pontsler = y. Passed 5 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Village Administrator’s Report – Jeff Long
1. South Main Street Project
- The street lights have been installed and are operating
- The crossing (solar) lights have been installed and are operating
- The planting of trees remains to be done this month.
- Motion to approve pay application # 6 from Shinn Bros for the South Main Street Reconstruction project for the amount of $148,350.00. ODOT will be paying $118,680.00 and OPWC will be paying $29,670.00
Motion: Searight. Second Pontsler. Gehle called for the question. Searight = y, Pontsler =y, Gehle = y, Steiner = y, McKee = y. Passed 5 yes.
2. Water Treatment Project
a) Construction is going very well. Within two weeks the block masons should be laying block for the walls
b) Met with vendor for the water meter reading system. I have initiallyscheduled delivery and set up of the automated reading software and equipment for the first week of January. At this time we will read meters already installed on a monthly basis to begin our rate study.
Neighborhood Revitalization Projects
- Shinn Brothers has been awarded contract.
- Pre construction meeting is tomorrow at 9:00 am at the Mercer
County Economic Development Office.
West Market Street Various Improvements Project
- Total cost estimate is $579,700.00
- Motion to approve Resolution # 18-2009
Motion Steiner, Second Pontsler. Gehle called for the question.
Steiner = y, Pontsler = y, Gehle = y, McKee = y, Searight = y. Passed 5 yes.
- Street Repair
a. Street repair is completed for the year.
b. Layed 62 ton of asphalt for repairs.
c. Poured one new alley approach with concrete.
d. Thanks for the roller and pull box. They both worked very well and allowed us to do an adequate job. - Leaf pickup
a. The leaf machine has been repaired and pickup is under way on an as needed schedule.
7. The lift station has been down since Saturday and had to be manually operated while waiting on parts. Gate was left open during this time. Have issued a verbal warning.
8. I have contacted Clifton for a price on painting parking spaces on Main Street. We are setting a meeting time to go over the project.
9. I want to thank the Historical Society, Tree Committee, Spank Schumm, and Parkway Schools for the event held Sept. 24 planting two apple tree seedlings from an original tree planted by Johnny Appleseed. It is great to remember history and the fact that so many students were able to participate was fantastic.
Committee Reports:
Finance Committee – Todd McKee
Motion Steiner, Second Searight to pay bills as submitted by the Fiscal Officer in the amount of $104,753.90. ($86,000 is ARRA Funds). Gehle called for the question. Steiner = y, Searight = y, Gehle = y, McKee = y, Pontsler = y.
Passed 5 yes.
Motion Searight. Second Pontsler to accept the Mayor’s Court pay in of $222.00. Gehle called for the question. Searight = y, Pontsler = y, Gehle = y, Steiner = y, McKee = y. Passed 5 yes.
*RESOLUTION 17-09
A RESOLUTION ADOPTING AN IDENTITY THEFT PREVENTION POLICY FOR THE VILLAGE OF ROCKFORD, OHIO: AND DECLARING AN EFFECTIVE DATE.
Motion Gehle, Second Steiner. Pontsler called for the question. Gehle = y, Steiner =y, Pontsler = y, McKee =y, Searight = y. Passed 5 yes.
*RESOLUTION 19-09
A RESOLUTION ESTABLISHING THE MAYOR’S COURT COMPUTER FUND.
Motion Searight. Second Gehle. Pontsler called for the question. Searight =y, Gehle = y, Pontsler = y, Steiner = y, McKee = y. Passed 5 yes.
*RESOLUTION 20-09
A RESOLUTION ESTABLISHING THE WATER PLANT FUND
Motion Gehle, Second Pontsler. McKee called for the question. Gehle = y, Pontsler = y, McKee = y, Steiner = y, Searight = y. Passed 5 yes.
The next Finance Committee Meeting scheduled for Tuesday – 10/13/09 at 7 pm. Will be working on the 2010 budget.
Service Committee: Steve Gehle
- ORDINANCE 05-09
AN ORDINANCE AMENDING ORDINANCE 95-06 OF THE CODIFIED ORDINANCE OF THE VILLAGE OF ROCKFORD, OHIO PERTAINING TO JUNK MOTOR VEHICLES, AND DECLARING AN EFFECTIVE DATE.
- First reading – 09/01/09
- Second reading – 09/15/09
- Third reading – 10/06/09
Motion McKee, Second Searight. Pontsler called for the question. McKee = y, Searight = y, Pontsler = y, Gehle = y, Steiner = y, Passed 5 yes.
Safety Committee: Kathy Rutledge – absent
Mayor to Council: Are there any open issues with the safety committee? Need to re-write the Stop Sign Ordinance.
Economic Development Committee: Eugene Steiner
Will be doing some follow up meetings this month. Will have more to report at the next meeting.
Hardware and bar signs to be taken down.
The next Economic Development Committee meeting is scheduled on Thursday, October 15 at 7 pm.
The RADC Meeting will be on Thursday, October 15 at 7:30 pm.
Public Utilities Committee: Greg Pontsler
- ORDINANCE #03-09
AN ORDIANCE AMENDING SECTION 50.05 NON-PAYMENT PENALTIES OF THE CODIFIED ORDINANCE CHAPTER 50, PERTAINING TO THE CHARGES FOR WATER AND WATER SERVICE PROVIDED BY THE VILLAGE OF ROCKFORD, REPEALING ANY CONFLICTING LEGISLATION, AND DECLARING AN EFFECTIVE DATE.
- First reading – 09/01/09
- Second reading – 09/15/09
- Third reading – 10/06/09
Utilities Committee met on September 22 at 7 pm. Discussed sewer plant. Fanning/Howey are working on a quote. They have contacted Fremont to make sure their needs are met as well.
Rules Committee: Ron Searight
Old Business
Searight to Jeff and Village Employees – Thank you for all the pavement work. Nice improvement.
Steiner to Police Department – Thank you for the monthly reports. We appreciate the information.
New Business:
Meeting adjourned 8:01 pm.
