Meeting Minutes: September 7, 2010
RECORD OF PROCEEDINGS:
Council called to order by Mayor Amy Joseph on
Tuesday, September 7, 2010 at 7:30 pm at the Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Pontsler, Searight, Heitkamp
Also attending: Sergeant Stetler, Judy Koesters, Jeff Long, Janie Southard, Ami Baker
Motion Steiner. Second Gehle to accept Agenda as orders of the day. Searight called for the question. Steiner = y, Gehle = y, Searight = y, McKee = y, Pontsler = y, Heitkamp = y. Passed 6 yes.
Motion: Gehle. Second McKee to accept the minutes from the August 17, 2010 meeting as presented. Pontsler called for the question. Gehle = y, McKee = y, Pontsler = y, Steiner = y, Searight = y, Heitkamp = y. Passed 6 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Representatives from Congressman Latta’s office will be here on Thursday, September 9th from 9 am – 10:30 am to meet with those that may have questions or concerns involving the federal government. Plan to attend if possible.
Village Administrator’s Report – Jeff Long
Information to be discussed in committee reports.
Finance Committee – Todd McKee
Motion Searight. Second Pontsler to pay the bills as submitted by the
Fiscal Officer in the amount of $18,537.10. Most are regular bills plus the sewer pump for the lift station. Gehle called for the question. Searight = y, Pontsler = y, Gehle = y, Steiner = y, McKee = y, Heitkamp = y. Passed 6 yes.
Motion Steiner. Second Pontsler to accept the Mayor’s Court pay in of $1988.00. Searight called for the question. Steiner = y, Pontsler = y, Searight = y, Gehle = y, McKee = y, Heitkamp = y. Passed 6 yes.
- RESOLUTION #10-10
ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFIYING THEM TO THE COUNTY AUDITOR.
Motion Pontsler. Second Gehle. Steiner called for the question. Pontsler = y, Gehle = y, Steiner = y, McKee = y, Searight = y, Heitkamp = y. Passed 6 yes.
- RESOLUTION #11-10
ACCEPTING THE LOCAL GOVERNMENT FUND AMOUNT AND RATE AS DETERMINED BY THE MERCER COUNTY BUDGET COMMISSION, AND DECLARING IT AN EMERGENCY.
Motion Searight. Second Heitkamp. Gehle called for the question. Searight = y, Heitkamp = y, Gehle = y, Steiner = y, McKee = y, Pontsler = y. Passed 6 yes.
Motion Steiner. Second Pontsler to approve Application for payment for Market Street Improvement for $98,387.56. Total to be paid for by the Mercer Co Commissioners. Searight called for the question. Steiner = y, Pontsler = y, Searight = y, Gehle = y, McKee = y, Heitkamp = y. Passed 6 yes.
- RESOLUTION #12-10
A RESOLUTION AUTHORIZING COOPERATIVE AGREEMENT FOR PLANNING AND DESIGN OF A WATERLINE IMPROVEMENT PROJECT BETWEEN THE VILLAGE OF ROCKFORD AND THE OHIO WATER DEVELOPMENT AUTHORITY.
Motion Searight. Second Pontsler. Steiner called for the question. Searight = y, Pontsler = y, Steiner = y, Gehle = y, McKee = y, Heitkamp = y. Passed 6 yes.
Motion Steiner. Second Gehle for approval for Mayor Joseph to sign the Grant Agreement for the State of Ohio Small Cities Community Development Block Grant Program – Water and Sanitary Sewer Competitive Grant Program.
Motion Steiner. Second Gehle. Pontsler called for the question. Steiner = y, Gehle = y, Pontsler = y, McKee = y, Searight = y, Heitkamp = y. Passed 6 yes.
- RESOLUTION 13-10
A RESOLUTION AUTHORIZING THE VILLAGE OF ROCKFORD TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENTS PROGRAM (S) AND TO EXECUTE CONTRACTS AS REQUIRED.
Motion Searight. Second Heitkamp, Pontsler called for the question. Searight = y, Heitkamp = y, Pontsler = y, Gehle = y, Steiner = y, McKee = y.
Passed 6 yes.
We will begin Budget 2011 meetings in October before council meetings.
The EPA gave the Village a warning for burning at the Wastewater Treatment Plant. There will be no more access for limbs and grass clippings. We will have a committee meeting at 6:30 pm before the next council meeting to discuss a compost program and other issues involved.
Safety Committee: Ron Searight
Nothing at this time.
Economic Development Committee: Eugene Steiner
We had our Town Hall meeting on August 31st to present the Rockford Revitalization Program. We had good attendance. Jeff gave an impressive presentation. We answered questions and listened to comments. One suggestion was to have Town Hall meetings on a quarterly basis. We will implement this suggestion starting Jan. 2011. We will have a committee meeting at 7 pm before the next council meeting to discuss other suggestions and further developments that will be beneficial to the community.
September 16th RADC meeting @ 7:30 at the Village Hall. Shinn Brothers will be here to give us information on the Splash Pad.
Public Utilities Committee: Greg Pontsler
Jeff attended meetings with the EPA to discuss using funds that will be left over from the Water Plant Project for the Waterline Project. The EPA has reviewed the documents and have given a verbal OK to proceed to the next step. We would be doing the Waterline project as a continuation of the Water Plant project. We are planning to install 2,000 ft of water line and 5 hydrants. $10-$12,000 would be engineering fees. The total project would be approximately $132,000. This would be using funds from the Stimulus. The water plant, meters and waterline project payment would be $67,500 per year. This is much lower than it would have been without the Stimulus funds and grants.
Waterline project includes 12” lines to tower at Columbia St and 12” lines to Bridge St. – We won’t know much more until we can get the best financial package. This is a good continuation of the project~ since the new water plant has been up and running we have been blowing lines. We have more pressure and more controls.
The chlorine has been more noticeable because of EPA requirements that at any given location the level must be at .2.
Still planning on November and December meter information on water bills. Meter billing would start with the January billing on February 1st.
Rules Committee: Chris Heitkamp
Next committee meeting after the next Council meeting. way to review ordinances. Maybe dated by subject?
Meeting adjourned 7:50 pm.