Meeting Minutes: September 7, 2021
Council called to order by Councilman Brad Now, Tuesday, September 7, 2021
at 7:30 pm.
Invocation – The Lord’s Prayer
Pledge of Allegiance
Those present: Yoder, Stephenson, Pontsler, Now,
Heitkamp – absent
Also attending: Srgt Stetler, Marge Gehle, Ron Searight, Robbie Peel, Tom Millisor and Sydney from the Daily Standard.
Motion Stephenson. Second Yoder to accept the agenda as orders of the day.
Pontsler called for the question. Stephenson = y, Yoder = y, Pontsler = y, Now = y. Passed 4 yes.
Motion Pontsler. Second Stephenson to accept the minutes from the August 17, 2021 council meeting as presented. Yoder called for the question. Pontsler = y, Stephenson = y, Yoder = y, Now = y, Passed 4 yes.
Visitors to Address Council:
Tom Millisor asked what can be done with the cell phone signals in this area. Do not seem to get good cell coverage no matter what the carrier. Aaron will do some research and see what options we have. Thanks Tom for coming to the meeting and bringing up your concerns.
Mayor’s Report and Correspondence:
Judy Koesters gave Oath of Office to Ron Searight –– new council members to complete the term of Shane Young who resigned last month.
Community Announcements and events:
Lion Club Quarter Auction – rescheduled from 2020 – Sunday – September 12th
DOORS OPEN AT 12:30 PM / AUCTION STARTS AT 1 PM
Rockford Community Building
Brush – pick up — Tuesday – September 14th.
Parkway Elementary Carnival – Saturday – October 16th. Volunteers needed – contact Jess Yoder.
Lions Club Chicken Dinner fundraiser for Parkway 8th grade – Washington DC Trip – Saturday – October 16th. – Drive through and pick up at Rockford Carry Out
Fall Fest and Rockford Trick or Treat – Saturday – October 30th – more details to follow — save the date !
Village Administrator’s Report – Aaron Temple
Property maintenance violations — the fine is not enough to deter people to clean up their own property. Later in the meeting will be the new rates effective tonight. The fees are billed to the property owners and if not paid assessed to property taxes.
Should hear about Water Tower grant funds by the end of the month.
We are working to annex some property west of town. Brice to contact Judy with details.
Question — mowing service will continue through September. Village will be back doing the mowing and working towards leaf pick up. We will review the mowing service to see if it’s a route we want to consider for next year.
Finance Committee: Ron Searight
Motion Stephenson– to pay bills as submitted – $ 8687.75 and $9671.82.
Second Pontsler. Yoder called for the question. Stephenson = y, Pontsler = y, Yoder = y, Searight = y, Now = y. Passed 5 yes.
Motion Pontsler to approve the monthly financial reports. Second Stephenson. Yoder called for the question. Pontsler = y, Stephenson = y, Yoder = y, Searight = y, Now = y. Passed 5 yes.
Cash Summary by Fund, Appropriations report, Revenue Report,
Budget vs Actual activity report, Bank reconciliation and comparison report for the water, sewer, and income tax.
Motion Yoder to approve supplemental appropriations to date. Second Stephenson. Pontsler called for the question. Yoder = y, Stephenson = y, Pontsler = y, Searight = y, Now = y. Passed 5 yes.
Motion Pontsler to approve additional purchase orders. Second Stephenson. Yoder called for the question. Pontsler = y, Stephenson = y, Yoder = y, Searight = y, Now = y. Passed 5 yes.
A RESOLUTION ACCEPTING THE LOCAL GOVERMENT FUND FROM THE STATE OF OHIO = $32,142.00 OR 6.63%
Motion: Stephenson. Second Yoder. Pontsler called for the question. Stephenson = y, Yoder = y, Pontsler = y, Searight = y, Now = y. Passed 5 yes.
A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM
TO THE COUNTY AUDITOR.
Motion: Yoder. Second Stephenson. Pontsler called for the question. Yoder = y, Stephenson = y, Pontsler = y, Searight = y, Now = y. Passed 5 yes.
A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM ACCOUNTS THAT ARE NO LONGER ACTIVE TO THE WATER FUND AND TO THE SEWER FUND AND DECLARING AN EFFECTIVE DATE.
1ST READING – 09/07/2021 – Judy will take this resolution to meet with the court. Final approval pending.
Service Committee: Greg Pontsler –
Rockford Rec fall sports have started — soccer and flag football.
Safety Committee: Chris Heitkamp – (Mr. President) – absent
Have not received any response to the call for volunteers to help the Tree Committee. Brad has someone in mind and will talk to him.
Economic Development Committee: Brad Now –
Shanes Crossing Subdivision – Lots for sale – contact Tammy Cheek with Homes at Ohio’s Edge Realty. Would like some updated information for the next meeting. Financials and when land and infrastructure will be paid off.
WRKD – approximately 50 underwriters for the Fall Sports. Going very good. More detailed update at the next meeting.
Public Utilities Committee: Luke Stephenson –
Rules Committee: Jessica Yoder –
A RESOLUTION SETTING FORTH THE VILLAGE’S POSITION ON MANDATES FOR THE USE OF FACE COVERINGS, SOCIAL DISTANCING AND VACCINATIONS IN RELATION TO THE CORONAVIRUS; AND DECLARING AN EMERGENCY.
Motion: to be discussed at the next meeting. Would like all 3 committee members to review.
Council reviewed and approve the new Property Maintenance fees for services effective immediately. The new rate will be $250 per hour – time WILL NOT be prorated 1 min = 1 hour. Property maintenance includes overgrown trees and bushes that may need trimmed OR removed in order to properly mow the property.
Motion Searight. Second Stephenson. Pontsler called for the question. Searight = y, Stephenson = y, Pontsler = y, Yoder = y, Now = y. Passed 5 yes.
Motion Stephenson to go into Executive Session at 8:08 pm. Second Pontsler. Yoder called for the question. Stephenson = y, Pontsler = y, Yoder = y, Searight = y, Now = y. Passed 5 yes. Land / Annexation.
Motion Yoder to come out of Executive Session at 8:28. Second Stephenson. Pontsler called for the question. Yoder = y, Stephenson = y, Pontsler = y, Searight = y, Now = y. Passed 5 yes.
No action taken.
Meeting adjourned 8:29 pm
Mayor Fiscal officer.