Meeting Minutes: April 2 ,2019

Created with Sketch.

Meeting Minutes: April 2 ,2019

                        RECORD OF PROCEEDINGS:


Council called to order by Mayor Joseph on

Tuesday, April 2, 2019, at 7:30 pm at the Rockford Village Hall.


Invocation – Jeff Long


Pledge of Allegiance


Those present: Gehle, Young, Pontsler, Now, Heitkamp

Fox absent

Also attending: Tom Stankard – Daily Standard, Srgt. Stetler, Judy Koesters and

Robby Peel.


Motion Young. Second Now to accept the agenda as orders. Gehle called for the question.   Young = y, Now = y, Gehle = y, Pontsler = y , Heitkamp = y. Passed 5 yes.


Motion Pontsler.  Second Gehle to accept the minutes from the

March 19, 2019 council meeting as presented. Now called for the question.  Pontsler = y, Gehle = y, Now = y, Young = y, Heitkamp = y. Passed 5 yes.



Visitors to Address Council:


Mayor’s Report and Correspondence:


Mayor Joseph read proclamation setting – April 26th as Arbor Day in the Village.     Parkway School will have presentation on April 11th.   Urging all citizens to support efforts to protect our trees and woodlands and urge all citizens to plant trees to gladden the heart and promote the well-being of this and future generations.


Community Announcements and events:


Tuesday – April 9 – Brush pick up


Thursday – April 11 – Parkway Arbor Day presentation 1:45


Saturday – April 13 – Pancake / Sausage breakfast – Rockford Fire Dept


*** NOTE — Date change —–Saturday – April 13 – Easter Egg Hunt

–   Shanes Park – 1 pm


Saturday – April 13 – Parkway Prom


Sunday – April 14 – Classic Country & Bluegrass Jam – 1:30 – ??

  • Note new location – Rockford Community Building
  • Free Public Event

Monday – April 15th – Village Tax filing deadline


Friday – April 19th – Village Office closed for Good Friday


Saturday am – April 20 – New Horizons Student Ministries – bottle cap collection to benefit the Veterans Memorial

(Will be 3rd Saturday of each month)


Sunday – April 28 – Heartbeats for Andrea – Community Building

Benefit to help with medical expenses


Monday – May 27 – Memorial Day Celebration



Village Administrator’s Report – Jeff Long


WWTP – mechanic portions to be installed this week. We will have start up of equipment beginning on Wednesday.   We will be in training and the training will be video taped for reference.   We will continue have the odor for a couple more weeks. Weather has held us up but we believe we are on track now. Fremont will be ramping up 20% per week over the next several weeks. We will not have the final seeding done until fall.   We are getting quotes for stump removal.


Council would like to have an open house once the WWTP project is completed like we did for the water treatment plant. We will have state of the art equipment and processes. With millions invested in our plants – Aaron and Blair will be taking ownership of records / testing, EPA requirements, etc.   This will take much more time.   Which brings us to the next topic – the need to hire replacement for Tom.


Job description was given to council. The pay rate will depend on experience. We will be looking for someone to be licensed for both plants within a 3 year period. Motion to approve advertising for position of General Village Laborer.


Motion Pontsler. Second Gehle. Heitkamp called for the question. Pontsler = y, Gehle = y, Heitkamp = y, Young = y, Now = y. Passed 5 yes.

Do not need to live in the Village.   We will start the interview process later in the month and will hope to have the position filled by end of May.


We are still needing donations for the Veterans Memorial.   Planning fall for cement work to be competed then will work on the monuments early next year. To be dedicated at the 2020 Memorial Day service.


Planning to clean up area for canoe launch behind the memorial area.


Committee Reports


Finance Committee – Steve Gehle


Motion Now to pay bills as submitted – $ 27,137.08. Second Pontsler, Heitkamp called for the question. Now = y, Pontsler = y, Heitkamp = y, Gehle = y, Young – y. Passed 5 yes.


Motion to approve the monthly financial reports – * note additional report


Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report, Bank reconciliation and comparison report for the water, sewer, and income tax.


Motion Young. Second Pontsler. Now called for the question. Young = y, Pontsler = y, Now = y, Gehle = y, Heitkamp = y. Passed 5 yes.


Motion Young to approve supplemental appropriations and second quarter blanket purchase orders and regular purchase orders. Second Heitkamp. Now called for the question.   Young = y, Heitkamp = y, Now = y, Gehle = y, Pontsler = y. Passed 5 yes.


Tree Committee and A & A Greenhouse trimmed trees – had at least 8 loads. Thanks to A & A for helping and use of equipment !


Service Committee:   Greg Pontsler


We will need a replacement on the Zoning Board. Anyone that is interested should contact Jeff Long at the Village Office.


Safety Committee:     Chris Heitkamp –



Mercer County Ambulance Service Contract –


The Village agrees to pay the sum of $2.50 per person per capita for its population of 1120 as determined by the 2010 census. Total payment will be $2,800.


Motion Gehle. Second Young. Now called for the question. Gehle = y, Young = y, Now = y, Pontsler = y, Heitkamp = y. Passed 5 yes.



Economic Development Committee: Shane Young


Repeat subdivision ad information:


The committee has decided to kick start this year with a proposal to all – The lots will be discounted by 20% if you purchase AND build in 2019.   There is also incentive for 50% tax abatement – would need to see Jeff for details. Other incentive is waiving the water / sewer tap in fees. We are making every effort to get the subdivision going.   We are shovel ready! Come be a part of a great community!! Subdivision covenants are available at the village office and from Tammy Cheek at Homes at Ohio’s Edge Realty – Rockford.


Lisa to contact Tammy to see how advertising is going.


Public Utilities Committee:  Wilbur Fox – absent


Rules Committee:   Brad Now



Approval of the Mercer Waste District’s Amended Draft Solid Waste Management Plan


Motion Gehle. Second Pontsler. Young called for the question. Gehle = y, Pontsler = y, Young = y, Now = y. Heitkamp = y. Passed 5 yes.



Old Business:

Catch basins – 3 covers need to be fixed.


At the November General Election there will be a Mayor Seat and (2) Council seats on the ballot. Residents interested in public service would need to contact the Board of Elections and get paperwork filed by the August deadline.


Will get specific date for next meeting.


New Business:           




_________________________                      _________________________

Mayor                                                              Fiscal officer.



Meeting adjourned at 8:04 pm