Meeting Minutes: December 4, 2018
RECORD OF PROCEEDINGS:
Council called to order by Mayor Amy Joseph on
Tuesday, December 4, 2018, at 7:30 pm at the Rockford Village Hall.
Invocation – Jeff Long and Council – The Lord’s Prayer
Pledge of Allegiance
Those present: Gehle, Young, Fox, Now, Pontsler, Heitkamp
Also attending: Tom Stankard – Daily Standard, Jeff Long, Robby Peel, Brett Peel, Judy Koesters, Srgt. Stetler and Randy Schallenberg
Motion Young. Second Fox to accept the agenda as orders of the day with addition of Resolution 10-18 and Resolution 11-18. Gehle called for the question. Young = y, Fox = y, Gehle = y, Pontsler = y, Now = y, Heitkamp = y. Passed 6 yes.
Motion Gehle. Second Pontsler to accept the minutes from the
November 20, 2018 council meeting as presented. Heitkamp called for the question. Gehle = y, Pontsler = y, Heitkamp = y, Young = y, Fox = y, Now = y. Passed 6 yes.
Visitors to Address Council:
Randy Schallenberg questioned council with regards to water bills. He currently doesn’t have water services, but is still getting charged $22.50. Jeff responded that this is how the Ordinance is set up and that every property pays the $22.50 even when there is no water services. The new ordinances that goes into effect January 1 will be changing that.
Council thanked Randy for attending the meeting and voicing concerns.
Mayor’s Report and Correspondence:
Christmas at the Park – successful! Thanks again to volunteers!
Best decorated house in Rockford contest will be judged on December 23rd – let’s light up the town for the Christmas season!
Thank you for Shopping Small Business Saturday!
Community Announcements and events:
December 16th – Christmas at The Belle – 2 pm Free Admission
*Donations of non-perishable foods to local food pantry will be accepted
Visit Santa and enjoy refreshments!
December 25th – Together at Christmas – Free Meal – Community Building
Village Administrator’s Report – Jeff Long
WWTP project is about 50% complete with working continuing into January and finishing up projected by summer.
Committee Reports
Finance Committee – Steve Gehle
Motion Now to pay bills as submitted – $892,547.42. Approving Shinn Brothers payment that will be made later in the month as to not hold up project. Second Fox. Young called for the question. Now = y, Fox = y, Young = y, Gehle = y, Pontsler = y, Heitkamp = y. Passed 6 yes.
Motion to approve the monthly financial reports – * note additional report
Motion Young. Second Pontsler. Cash Summary by Fund, Appropriations report, Revenue Report, Budget vs Actual activity report, Bank reconciliation and comparison report for the water, sewer, and income tax. Heitkamp called for the question. Young = y, Pontsler = y, Heitkamp = y, Gehle = y, Fox = y, Now = y. Passed 6 yes.
Motion Young to approve supplemental appropriations to date. Second Now. Fox called for the question. Young = y, Now = y, Fox = y, Gehle = y, Pontsler = y, Heitkamp = y. Passed 6 yes.
Motion Pontsler to approve additional purchase orders. Second Now. Heitkamp called for the question. Pontsler = y, Now = y, Heitkamp = y, Gehle = y, Young = y, Fox = y. Passed 6 yes.
State Audit requests regarding the radio station moving forward:
Motion Fox to approve new line items for the General Fund for the purpose of the Radio station. Second Now. Heitkamp called for the question. Fox = y, Now = y, Heitkamp = y, Gehle = y, Young = y, Pontsler = y. Passed 6 yes.
Revenue – 1000-529-0000 – other Cultural and Recreation programs – Radio Station
Appropriation – 1000-490-320 – Communications for Radio Station
Motion Pontsler to approve a Supplemental revenue and appropriation for radio station in the amount of $2526.12 for 2018. Second Heitkamp. Fox called for the question. Pontsler = y, Heitkamp = y, Fox = y, Gehle = y, Young = y, Now = y. Passed 6 yes.
Motion Now to close the radio station account in the amount of $ 2526.12 to be deposited in to the Village of Rockford bank account located at Peoples Bank. Second Heitkamp. Pontsler called for the question. Now = y, Heitkamp = y, Pontsler = y, Gehle = y, Young = y, Fox = y. Passed 6 yes.
RESOLUTION 11-18
A RESOLUTION RETAINING THE SERVICES OF JUDY A KOESTERS AS SOLICITOR FOR THE VILLAGE OF ROCKFORD, OHIO FOR 2019, SETTING COMPENSATION, AND ESTABLISHING RESPONSIBILITIES.
Motion Fox. Second Pontsler. Heitkamp called for the question. Fox = y, Pontsler = y, Heitkamp = y, Gehle = y, Young = y, Now = y. Passed 6 yes.
ORDINANCE 01-18 – amended
AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31,2019.
Motion Now to approve Ordinance 01-18 amendment to include radio station line items for 2019. Second Heitkamp. Fox called for the question. Now = y, Heitkamp = y, Fox = y, Gehle = y, Young = y, Pontsler = y. Passed 6 yes.
Budget of $5,000
Expense of $5,000
Service Committee: Greg Pontsler
Greg and Jeff talking – not on same page yet.
Safety Committee: Chris Heitkamp
Economic Development Committee: Shane Young
RADC will be handing out Christmas candy canes at the 4-way stop on December 22nd at 10 am.. We are hoping that Santa will be visiting too.
The next RADC Meeting will be held on January 28th at 7 pm.
RESOLUTION 09-18
A RESOLUTION BY THE COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, AUTHORIZING AND DIRECTING THE VILLAGE ADMINISTRATOR TO ENTER INTO AN ENTERPRISE ZONE AGREEMENT BETWEEN THE VILLAGE OF ROCKFORD AND THE FREMONT COMPANY
Motion Fox. Second Now. Gehle called for the question. Fox = y, Now = y, Gehle = y, Young = y, Pontsler = y, Heitkamp = y. Passed 6 yes.
Public Utilities Committee: Wilbur Fox
Some discussion on the water / sewer rates. The commercial rates are the rates that are changing the most.
ORDINANCE 02-18
AN ORDINANCE OF THE VILLAGE OF ROCKFORD, OHIO FOR THE VILLAGE WATERWORKS SYSTEM, ENACTING NEW RATES PERTAINING TO THE CHARGES AND RULES FOR WATER AND WATER SERVICE PROVIDED BY THE VILLAGE OF ROCKFORD, REPEALING ANY CONFLICTING LEGISLATION, AND DECLARING AN EFFECTIVE DATE.
1st reading – 11/06/18
2nd reading – 11/20/18
3rd reading – 12/04/18
Motion Young. Second Heitkamp. Now called for the question. Young = y, Heitkamp = y, Now = y, Gehle – y, Fox = y. Pontsler = y. Passed 6 yes.
ORDINANCE 03-18
AN ODINANCE OF THE VILLAGE OF ROCKFORD, OHIO FOR THE VILLAGE WASTEWATER TREATMENT SYSTEM, ENACTING NEW RATE PERTAINING TO THE CHARGES AND RULES FOR WASTEWATER SERVICE PROVIDED BY THE VILLAGE OF ROCKFORD, REPEALING ANY CONFLICTING LEGISLATION, AND DECLARING AN EFFECTIVE DATE.
1st reading – 11/06/18
2nd reading – 11/20/18
3rd reading – 12/04/18
Motion Gehle. Second Young. Heitkamp called for the question. Gehle = y, Young = y, Heitkamp = y, Fox = y, Pontsler = y, Now =y. Passed 6 yes.
Public is asked to review the information on the web site at:
www.rockfordohio.org – click on NEWS under Welcome to Rockford for
2019 Water Rates and 2019 Sewer Rates
NEW Rules and Regulations for water and sanitary sewer systems
Will be changing out defective meter heads at approximately 10 per day.
We are upgrading the billing software to include the option to email water bills and a web site link where residents can look up their information online.
Rules Committee: Brad Now
Along with new rates, we are talking with the bank to see if auto payments can be set up also.
Old Business:
Holes in ally’s – need fill in stone for the winter. Some flooding issues on
Holly Lane at the curve in front of the Community Building. Holly Lane and Front street – low area needs work. Also look at sidewalks on Holly Lane.
New Business:
We will keep the December 18th meeting on the calendar with a possibility of cancellation if nothing pressing. We will also be canceling the 1st meeting in January as January 1st is a holiday. The January meeting will be held on the 15th.
_________________________ _________________________
Mayor Fiscal officer.
Meeting adjourned at 8:16.
