Meeting Minutes: January 19, 2010

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on
Tuesday, January 19, 2010 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Pontsler, Searight, Heitkamp Also attending: Jeff Long, Judy Koesters, Sergeant Stetler

Motion Steiner. Second Searight to accept Agenda as Orders of the Day. Gehle called for the question. Steiner = y, Searight = y, Gehle = y, McKee = y, Pontsler = y, Heitkamp = y. Passed 6 yes.

Motion: McKee. Second Pontsler to accept the minutes from the
January 12, 2010 as submitted by the Fiscal Officer. Steiner called for the question. McKee = y, Pontsler = y, Steiner = y, Gehle = y, Searight = y, Heitkamp = y. Passed 6 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence: Proclamation

WHEREAS, Relay for life is the signature activity of the American Cancer Society and celebrates cancer survivors and caregivers, remembers loved ones lost to the disease, and empowers individuals and communities to fight back again cancer; and

WHEREAS, money raised during Relay for Life of the Parkway Community supports the American Cancer Society’s mission of saving lives and creating a world with less cancer and more birthdays by helping people stay well, by helping people get well, by finding cures for cancer and by fighting back; and

WHEREAS, Relay for Life helped fund more than $150 million in cancer research last year;

NOW, THEREFORE, BE IT RESOLVED, that I, Amy Joseph, Mayor of the Village of Rockford, do hereby proclaim the week of January 18th, 2010 as

“RELAY FOR LIFE DAYS” in the Village of Rockford and encourages citizens to participate in the Relay for Life event at Parkway High School on January 22, 2010 following the basketball game.

Village Administrator’s Report – Jeff Long

We have made some changes on the application for West Market Street.

Met today with Bea Kreigal representing the Workforce Investment Act in this area. This program allows youth ages 17-21 years of age to apply for local summer jobs that will be paid from the federal government. They would be covered under the Workforce Investment Act workers compensation. I will complete the information requested. This will be no cost to us.

The larger water meters have been ordered that will be installed in the businesses. We will have training on Wednesday and Thursday of this week for the new billing software and radio meter reading devices. We will be able to check flows by days and hours. This will help us get information to set the rates.

To Judy – question regarding spouting that is flowing directly on to neighbors wall. Judy to get some information to pass along.

Committee Reports:

Finance Committee – Todd McKee

Motion Searight, Second Gehle to pay bills as submitted by the Fiscal Officer in the amount of $17,691.04. (Mostly reimbursement to Fanning/Howey, ARRA Funds to Fanning/Howey, and bulk salt)
Pontsler called for the question. Searight = y, Gehle = y, Pontsler = y,

Steiner = y, McKee = y, Heitkamp = y. Passed 6 yes.

• RESOLUTION 02-10

A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO SIGN A NOTE WITH THE PEOPLES HOLDING COMPANY TO RENEW THE NOTE FOR THE PARKWAY UTILITY EXTENSTION.

Motion Steiner, Second Pontsler to approved Resolution 02-10. Searight called for the question. Steiner = y, Pontsler = y, Searight = y, Gehle = y, McKee = y. Heitkamp = y. Passed 6 yes.

Will schedule a Finance Committee Meeting after 1st meeting in February.

ServiceCommittee: SteveGehle

Attended the Park Board Meeting on January 14, 2010. Looking at getting the Permanent pavilion done in time for Community Days. We are waiting on bids at this time and will meet again next month if not before.

Community Days will be 18th and 19th. Baseball diamond lights will be done also.

Will schedule a Service Committee meeting next month.

Safety Committee: Ron Searight

Scheduled a Safety Committee meeting on Monday – January 25th at 7:30 pm

Economic Development Committee: Eugene Steiner

Visited Frankie Jo’s – concerns with pop supplier. Gene talked with supplier and reported back to Frankie Jo’s.

Scheduled an Economic Development Committee meeting on Monday – January 25th at 7 pm. Will discuss some development work. Setting up a program for 2010. The Village will have several open meetings this year. tentative months are March and October. Will also look into have a developer come from Columbus to have a meeting in June.

Public Utilities Committee: Greg Pontsler

Discussed some water bill issues.

Have not received any information regarding the sewer plant from Fanning/Howey.

Rules Committee: Chris Heitkamp

Will be talking with Ron regarding the Rules Committee and be setting up a committee meeting next month.

Old Business

Judy still looking into several issues. Should have some answers at the next meeting.

New Business:

Would like to see the hours of the office posted.

The hours are 8 am – 4:30 pm. There are times during the day when the office is closed to go to bank or post office – shouldn’t be more than 15 – 20 minutes.

There was a company that was around town selling meat. They need a Rockford Village Permit to do this. Paul talked to the them.

Meeting adjourned 7:56 pm.