Meeting Minutes: March 16, 2010

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Meeting Minutes: March 16, 2010


Council called to order by Mayor Amy Joseph on
Tuesday, March 16, 2010 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner Pledge of Allegiance

Those present: Gehle, Steiner, McKee, Pontsler, Searight. Heitkamp – absent

Also attending: Sergeant Stetler, Judy Koesters, Janie Southard, Jeff Long, Mr. and Mrs. Harlamert

Motion Steiner. Second Gehle to accept Agenda as Orders of the Day. Searight called for the question. Steiner = y, Gehle = y, Searight = y, McKee = y, Pontsler = y. Passed 5 yes.

Motion: McKee. Second Pontsler to accept the minutes from the
March 2, 2010 as submitted with date correction for the Town Hall Meeting on March 25th by the Fiscal Officer. Gehle called for the question. McKee =y, Pontsler = y, Gehle = y, Steiner = y, Searight = y. Passed 5 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Village Administrator’s Report – Jeff Long

Village crew has started working on alley ways. Using grey stone as it lasts longer and looks good. The company is out of stone at this time. When more stone become available we will continue working the alleys.

Beginning in April we will resume the brush pick up on a regular schedule of 2nd Tuesday of each month.

No action at the water plant at this time. Waiting for equipment to be delivered. Should be the first part of April. Project completion scheduled for August.

Lights at the park will be installed as soon as the park dries up.

Committee Reports:

Finance Committee – Todd McKee

Motion Steiner, Second Pontsler to pay bills as submitted by the Fiscal Officer in the amount of $16,927.81 (majority of bills include electricity, Fanning Howey ARRA funds, Fanning Howey WWTP Study) Gehle called for the question. Steiner = y, Pontsler = y, Gehle = y, McKee = y, Searight = y, Passed 5 yes.

ServiceCommittee: SteveGehle

Have been working with the Park Board. No other reports at this time.

Safety Committee: Ron Searight

Safety Committee meeting scheduled for March 23rd at 7 pm.

Economic Development Committee: Eugene Steiner

RADC will meet on March 18th at 7:30 PM

Economic Development Committee meeting scheduled for March 22nd at 7pm to finalize plans for Town Hall Meeting on March 25th at 7 pm.

Public Utilities Committee: Greg Pontsler

Meeting held on March 15th at 7pm with Fanning Howey

Discussion was held on WWTP Evaluation Study. Fanning/Howey studied four options to meet the existing and future needs of the Village as well as the Fremont Company for wastewater treatment. Various options were explained. Recommendation is for option one which is retrofitting the existing plant. This will consist of dividing the first lagoon into three cells. Cell 1A would have 245 HP of aeration, Cell 1B would have 75 HP of aeration and Cell 1C would have 15 HP of aeration. Also Cells 1B and 1C would have sludge return pumps installed. Lagoon 2 would have one Solar Bee Mixer installed and Lagoon 3 would have 2 Solar Bee mixers installed. All three lagoons would have new transfer structures constructed allowing for transfer from one lagoon to another at various depths as now all transfer liquid comes from the bottom. New disinfection would be installed consisting of UV lighting. Initial cost estimate is $2-2.5 million. Final design will dictate the cost. There will be higher operation costs than we now have.

A meeting with Jim Fox of the Fremont Company, Fanning/Howey and Village is scheduled for March 23 @ 1:00pm. Fremont’s input will be listened to on this option.

Implementation and financing of this project will be studied. Discussions with Fremont on what their contribution will be is an important factor. We have put in nomination forms for the funding and will continue to look for the best scenario. $33,000 of existing yearly debt service will be retired in 2012. $115,500 of existing yearly debt service will be retired in 2017.

Upon approval of Council we will meet with OEPA and funding sources on the viability of this project and schedule of implementation.

It was also brought up that in snow storms as soon as all is caught up in way of plowing we need to go back and open sidewalks to the streets.

Rules Committee: Chris Heitkamp- absent


  • 1st reading – 03/16/10

Old Business

Reminder: all Council is to be present at the Town Hall meeting on March 25th. Good job on alleys. They look nice and well presented.

New Business:

Need police to get started on trash warnings and citations. We need to clean up the Village.


Meeting adjourned 7:48 pm.