Meeting Minutes: October 5, 2010

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Meeting Minutes: October 5, 2010


Council called to order by Mayor Amy Joseph on
Tuesday, October 5, 2010 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Pontsler, Searight, Heitkamp Also attending: Judy Koesters, Jeff Long, Janie Southard, Chief May

Motion Steiner. Second Heitkamp to accept Agenda as orders of the day. Gehle called for the question. Steiner = y, Heitkamp =y, Gehle = y, McKee = y, Pontsler = y, Searight = y. Passed 6 yes.

Motion: Searight. Second Gehle to accept the minutes from the
September 21, 2010 meeting as presented. McKee called for the question. Searight = y, Gehle = y, McKee = y, Steiner = y, Pontsler = y, Heitkamp = y. Passed 6 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Letter from Cub Scout Pack 98

As you know since 1910 Boy Scouting has been teaching lifelong skills and values through fun and educational activities mixed with extensive community service projects, each designed to teach boys how to make good decisions throughout their lives and give them confidence as they become the adult leaders of tomorrow. Cub Scout Pack 98 is a non-profit organization that helps to create boys that are self reliant, confident, dependable, a caring individual with a strong self worth and confidence tied to a strong sense of community.

Pack 98 provides each Scout with their own Uniforms, Scouting books, and materials at no cost to the individual Scout (approx $100 per Scout per year). Additionally, at no cost, depending upon individual economic needs, all boys are able to attend summer camp. We feel this gives each boy the opportunity to fully participate in our organization.

As our Pack grows, so have its financial needs. With that in mind, during these difficult economic times any contribution you could provide would be greatly appreciated.

With our sincere appreciation,
The Members of Pack 98
*Checks payable to Pack 98, 504 S. Franklin St., Rockford, OH 45882

Village Administrator’s Report – Jeff Long

West Market Street update – will be starting curb work on Thursday. Sidewalks will be started. Project should be done 3 -4 weeks.

For an additional $20,000 we have the option to grind and pave Franklin St from Walnut to First. This is possible because there are funds left over from the Market St project. We would be grinding out the street and putting down an 1” of pavement. This is possible because the water line installed in that area was part of the Market St project. There will be no sidewalks and curbs at this time since we are not able to do the entire street. This will be done as another project in the future. May add 2 days to the project.

Motion Searight to do a change order on the Market Street project to include the Franklin St from Walnut to First Street improvement. Second Steiner. Gehle called the for the question. Searight = y, Steiner = y, Gehle = y, McKee = y, Pontsler = y, Heitkamp = y. Passed 6 yes.

Still waiting on funding options for waterlines. We can’t continue to work on streets until all the water lines are completed.

Working on a grant that may help us with Clean Up Day.

We have a cement bin out back for grass clippings and yard waste. Please make sure you use the one with the sign “Grass clippings only” !

We will be cleaning up behind the Legion this winter. What we won’t be doing is burning !

Committee Reports:

Finance Committee – Todd McKee

Motion Pontsler. Second Steiner to pay the bills as submitted by the
Fiscal Officer in the amount of $10,941.73. Gehle called for the question. Pontsler = y, Steiner = y, Gehle = y, McKee = y, Searight = y, Heitkamp = y. Passed 6 yes.

Motion Searight to accept the Mayor’s Court pay in of $1589.00. Second Pontsler. Gehle called for the question. Searight = y, Pontsler = y, Gehle = y, Steiner = y, McKee = y, Heitkamp = y. Passed 6 yes.

Motion Searight to pay Market Street Improvement – Pay application #1. Shinn’s $37,048.00 and Fanning Howey $33,500.00 to be paid by OPWC. Second Pontsler. Gehle called for the question. Searight = y, Pontsler = y, Gehle = y, Steiner = y, McKee = y, Heitkamp = y. Passed 6 yes.

We will begin the Budget 2011 meetings on October 19th at 7 pm. Jeff to provide a one page summary.

ServiceCommittee: SteveGehle

Tree committee held a meeting on September 27th. The committee will be planting 8 trees in various locations and the Village boys will be planting 12 at the park.

Safety Committee: Ron Searight

Committee meeting scheduled for November 9th at 7 pm.

Economic Development Committee: Eugene Steiner

Vortex (another Splash Pad company) will be here on October 7th at 6:15 to meet with RADC, Jeff and Mayor. They will be meeting at the Village Hall and then going down to the park for a walk through. Anyone is welcome to attend this meeting. Will report findings at the next meeting.

Public Utilities Committee: Greg Pontsler

Committee meeting was held before Council meeting on 10/5/10. Discussed giving notice to all those who have delinquent water bills that the balance needs to be caught up by the end of the year. We do not want accounts behind as we go to meter service.

Also discussed different payment options – online, paypal, credit cards. There would be fees involved with these. Will continue to get more information.

Working at setting rates. This is a big deal. We don’t want to have to increase rates in 6 months because we didn’t do it right the first time. Will continue to monitor usages. Per ordinance, we do have the ability to review rates every June and make necessary adjustments.

Next committee meeting on November 9th at 7:30 pm.

  • ORDINANCE 05-10


  • 1ST reading – 10/05/10

Rules Committee: Chris Heitkamp

Committee meeting was held on September 21st after Council. Discussed filing the ordinances by subject rather that date. Lisa made a sample binder with information to be reviewed at the next meeting.

Next committee meeting schedule on October 19th @ 8 pm.

Old Business

When will we get information about lights for sign. Jeff will try to get info by Thurs.

School flashing lights – on work list. Should be done this week. Fire Hydrant by Tastee – should be fixed. Need to recheck.

New Business

Konica Minolta is having their Blitz sale this week only. We can upgrade the copier with various options such as scanner and faxing at a savings of $35.49 per month.

Motion McKee to upgrade copier. Second Gehle. Searight called the question. McKee = y, Gehle = y, Searight = y, Steiner = y, Pontsler = y, Heitkamp = y. Passed 6 yes.


Meeting adjourned 8:10 pm.