Meeting Minutes: September 4, 2018

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Meeting Minutes: September 4, 2018

                        RECORD OF PROCEEDINGS:


Council called to order by Mayor Amy Joseph on

Tuesday, September 4, 2018, at 7:30 pm at the Rockford Village Hall.


Invocation – Jeff Long


Pledge of Allegiance


Those present: Gehle, Young, Now, Pontsler, Heitkamp

Fox – absent


Also attending: Tom Stankard of the Daily Standard, Robby Peel, Brett Peel, Srgt Stetler, Ken Mote, Wesley Roby, and Caitlin Springer.


Motion Gehle. Second Pontsler to accept the agenda as orders of the day. Young called for the question. Gehle = y, Pontsler = y, Young = y, Heitkamp = y. Passed 4 yes.


Motion Young. Second Heitkamp to accept the minutes from the

August 21, 2018 council meeting as presented. Gehle called for the question.

Young = y, Heitkamp = y, Gehle = y, Pontsler = y. Passed 4 yes.


Visitors to Address Council:


Ken Mote – approximately 3 weeks ago there was a sewer back up and basement flooded.   Wanting to know about reimbursement from the Village. Upon investigation the problem was with a cable company that was doing work in the Village several months ago. The Village doesn’t have liability, but has considered the request and will work with Ken to come to an agreement.   We would like to thank the City of Celina for their help in getting the problem fixed on a Sunday.


Robby Peel – questioned council that there was a meeting in Celina on Tuesday morning with Duncan Oil and the Board of Elections regarding information to be placed on the ballot.   Wondering what is going on?   The Village was not aware of meeting and we will have to find out.


Mayor’s Report and Correspondence:


Community Announcements and events:


September 8th – Fall Craft and Vendor Show – 10 am – 3 pm

Community Building



September 9th – The Larry Seibert Memorial Concert featuring the

Lima Area Concert Band – $7 donation – Parkway Auditorium – 3 pm

Proceed to Parkway Band –


September 22nd – 9th Annual Sock Hop and Cruise in

@ The Rockford Belle – 4 – 8 pm


September 22nd – Rockford Fire Department / Open House –

Chicken dinner – Reverse Raffle – 5 -7 pm – tickets on sale now !


September 29th – Mercer County Household Hazardous Waste Day and Steel drop off – Mercer County Fairgrounds – 9 – 1 pm



Village Administrator’s Report – Jeff Long


Trailer park update – All trailers are gone. Next on the agenda will be concrete removal – probably a winter job.


We replaced 30 stop signs that were faded. We will be ordering more signs to complete the project.


3 dead trees were taken down and we have 1 more to go.


Fremont expansion has begun. They are taking applications.


The next big project – working on grants for street improvement of Route 33 east coming into Rockford to Front St.


Committee Reports


Finance Committee – Steve Gehle


Motion Pontsler to pay bills as submitted – $11,929.84.  Second Young.   Heitkamp called for the question. Pontsler = y, Young = y, Heitkamp = y, Gehle = y. Passed 4 yes.


Motion Heitkamp. Second Pontsler to approve the monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation: Young called for the question. Heitkamp = y, Pontsler = y, Young = y, Gehle = y. Passed 4 yes.


Motion Pontsler to approve monthly transfers, supplemental appropriations

and purchase orders . Second Young. Heitkamp called for the question. Pontsler = y, Young = y, Heitkamp = y, Gehle = y. Passed 4 yes.



Service Committee:   Greg Pontsler


Park back in action – Flag football and soccer.


Safety Committee:     Chris Heitkamp

Motion Young. Second Gehle to approve Wesley Roby as part-time patrol.   Pontsler called for the question. Young = y, Gehle = y, Pontsler = y, Heitkamp = y. Passed 4 yes.


Mayor gave Oath of Office.


Economic Development Committee: Shane Young


Waiting to hear when next RADC meeting is to be held. Have contacted Tammy Cheek regarding subdivision for update on interest.


Public Utilities Committee:  Wilbur Fox – absent


Jeff stated 1-2 weeks before lift station work begins for wastewater treatment project. Will be at least October before work begins at the plant.



Rules Committee:      Brad Now – absent


Old Business


Council once again reminding residents – Do not mow grass into streets. Asking Police department to put letters on doors.


Several more properties need attention – State St, Franklin St. – need to send notices. (George, Dooley)



New Business






___________________________                  _____________________________

Mayor                                                              Fiscal Officer


Meeting adjourned 7:56 pm