Meeting Minutes: August 3, 2021

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Meeting Minutes: August 3, 2021

Council called to order by Mayor Amy Joseph, Tuesday, August 3, 2021

at 7:30 pm also on Facebook live.

Invocation –    The Lord’s Prayer

Pledge of Allegiance

Those present:  Yoder, Stephenson, Pontsler, Now, Heitkamp

                        Young  – absent

Also attending:   Marge Gehle, Robbie Peel, Kristi Schaefer, Sandy Schaffner,

                        Srgt Stetler

Motion Stepheson.   Second Yoder to accept the agenda as orders of the day.

Now called for the question.  Stephenson = y, Yoder = y, Now = y, Pontsler = y, Heitkamp = y..  Passed 5 yes.

Motion Stephenson.  Second Heitkamp to accept the minutes from the July 6, 2021 council meeting as presented.  Yoder called for the question.  Stephenson = y, Heitkamp = y, Yoder = y, Pontsler = y, Now = y.    Passed 5 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence: 

Mayor noted receipt and review of the Mayors Court pay in, bank reconciliation and bank statement.

Letter from Shane Young to Mayor and Council —  As of this date August 3, 2021, I am resigning from  Council of the Village of Rockford. 

Community Announcements and events:

Tuesday – August 10th   – Brush Pick up

Lions Club events –

Rockford Car Show and Cruise in –  rescheduled to Saturday – August 28th registration begins at 4 pm (with approval of street closure coming up in agenda)

Quarter  Auction – rescheduled from 2020 – Sunday – September 12th –

Rockford Community Building

Chicken Dinner fundraiser for Parkway 8th grade – Washington DC Trip –

Saturday – October 16th. 

Village Administrator’s Report – Aaron Temple  

During this time of year things slow down with everyone taking vacations. 

Street light installation at the subdivision has been started.

Street signs at the subdivision have been installed.

Pickle ball court area at the park – working on concrete and fencing.

Tree trimming is on the schedule.

Residents may trim trees and leave the limbs at the curbs for pick up – Next pick up is August 10th

Had meeting with OPWC – discussed water tower funding and some additional grants that could possibly help our project.

Committee Reports

Finance Committee –  Shane Young  –

Motion Stephenson to pay bills as submitted  – $ 4519.48.  Second  Yoder.  Heitkamp called for the question.   Stephenson = y, Yoder = y, Heitkamp = y, Pontsler = y.   Passed 5 yes.

Motion Stephenson to accept the Mayors court pay in.  Second Yoder.   Hietkamp called for the question.   Stephenon = y, Yoder = y, Heitkamp = y, Pontsler =  y, Now = y.   Passed 5 yes.

Motion Pontsler to approve the preliminary budget for 2022.  Second Stephenson.  Now called for the question.   Pontsler = y, Stephenson = y, Now = y, Yoder = y, Heitkamp = y.  Passed 5 yes.

Motion Yoder to approve the monthly financial reports.  Second Pontsler.  Stephenson called for the question.   Yoder = y, Pontsler = y, Stephenson =  y, Now = y, Heitkamp =  y.  Passed 5 yes.

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report, Bank reconciliation and comparison report for the water, sewer, and income tax.

Motion Yoder to approve supplemental appropriations to date.   Second Stephenson.  Pontsler called for the question.  Yoder = y, Stephenson = y, Pontsler = y Now = y, Heitkamp = y.  Passed 5 yes.

Motion Yoder to approve additional purchase orders.  Second Stephenson.  Pontsler called for the question.   Yoder = y, Stephenson = y, Pontsler = y, Now = y, Heitkamp = y,  Passed 5 yes.

•  petition to court on fund balance transfers – information to Judy.

•  August 9th – Budget Commission at Courthouse – 11 am

Motion to approve the Public Funds Agreement with Peoples Bank 08/22/2021 through 08/22/2023.

Service Committee:   Greg Pontsler  –  

Safety Committee:     Chris Heitkamp –  (Mr. President) – 

Tree Committee update ?   Do we need more members?

Economic Development Committee:  Brad Now –

Shanes Crossing Subdivision – Lots for sale – contact Tammy Cheek with Homes at Ohio’s Edge Realty

WRKD –    balance $8,163.27.    New carpet has been ordered.  The business will install and become a new underwriter.   Air unit was purchased – $2,000 – the station will provide the labor to install. 

Fall Sports underwriting – contact Todd Henkle – we will broadcast 10 football games and playoffs and 10 volleyball games.   We broadcast on the air and streaming.    We will simulcast with the NTHS network for all home games.

Business packages are multi-tiered and individuals $100 will get name mentioned 4 times per broadcast. 

We thank the Parkway area as we have a great history of community spirit for school activities.

Contact information for Todd Henkle – or by calling 419-790-9292 or call Henkle Insurance Company.

Public Utilities Committee:   Luke Stephenson –   

The Village of Rockford’s current electric aggregation program ends in August with Dynegy as the supplier.  The new contract will start in August and the new supplier and rate will be on your September utility bill.  The supplier is Energy Harbor and the rate will be $0.0477 until May 2024.  This is a lower rate than the current price of $0.0514.

Any questions, you may call Valerie, with Palmer Energy, the Village’s consultant.  Her number is 419-491-1040.

Rules Committee:    Jessica Yoder –



1st reading – 07/03/2021

2nd reading – 08/03/2021

Old Business:

Veteran Banner deadline – information to Village office by August 20th.

New Business:

Community Days made approximately $2300 – still waiting on a couple of donations.  Thank you for a Great Bicentennial Celebration.

Pickle Ball —- Lessons on Saturday August 7th .   Area leagues have been coming to Rockford.   Basketball board have been installed.

4 Council seats will be on the November ballot.   The deadline for petition at the Board of Elections is August 4th at 4 pm.

Meeting adjourned      7:57   pm

_________________________                      _________________________

Mayor                                                              Fiscal officer.