Meeting Minutes: August 6 ,2019

Created with Sketch.

Meeting Minutes: August 6 ,2019



Council called to order by Mayor Amy Joseph on

Tuesday, August 6, 2019, at 7:30 pm at the Rockford Village Hall.


Invocation – Jeff Long


Pledge of Allegiance


Those present: Gehle, Young, Pontsler, Now, Heitkamp

Fox – absent



Also attending: Tom Stankard – of the Daily Standard, Robby Peel, Jeff Long, Srgt Stetler, Judy Koesters, Todd McKee, Luke Stephenson, Luke Clouse,

Dr. Means


Motion Gehle . Second Pontsler to accept the agenda as orders of the day. Heitkamp called for the question.   Gehle = y, Pontsler = y, Heitkamp = y, Young = y, Now = y. Passed 5 yes.


Motion Now.  Second Heitkamp to accept the minutes from the July 16, 2019 council meeting as presented.    Now = y, Heitkamp = y, Young = y, Gehle = y, Ponstler = y, Passed 5 yes.



Visitors to Address Council:


Todd McKee, Luke Stephenson, Luke Clouse representing Second Crossing Brew Company will be opening later this year.   Some of the plans include being opening 3 – 4 nights per week. Interested in partnering with community organizations with fundraisers on specific events. They only sell what they make. There will be 12-16 different brews with a variety of flavors. They will also have cream soda – a non-alcoholic drink and some iced coffee options. The will be music and TV – especially when the Buckeyes are playing. They will be working with local restaurants on some menu options – there will not be a kitchen on site.


Council – Thanks for coming to meeting and giving us an update.





Mayor’s Report and Correspondence:







Community Announcements and events:


Tuesday – August 13th – Brush pick up


Sunday – September 8th- Lima Area Concert Band – Parkway HS – 3 pm


Saturday – September 21st — Fire Department Chicken Dinner / reverse raffle


Saturday – October 5th – Veterans Memorial Fund Raiser


Monday – October 7th – Rockford Chamber Banquet


Saturday – October 26th – Halloween   ?? – need to verify time




Village Administrator’s Report – Jeff Long


Last week – John Deere mower blew up – 16 years old – received a quote for new with end of the year discount is cheaper than with the government pricing. Council asked about trade in value – will not be much but will ask.


Building at WWTP is up – need garage doors. Will be doing some yard work ourselves. The project is working out good and saved us 4 million.


We have a water tower leak – very small. We have inspector coming next week. Best case – we can patch and look for funding to build a new water tower as ours is almost 100 years old.


Veterans memorial area – we have broken ground and planning concrete next week.


Bicentennial committee looking for headquarters – downtown – to be the souvenir shop.   Would be open 1 or 2 days a week.


Trailer park – need to haul dirt and seed.








Committee Reports


Finance Committee – Steve Gehle


Motion Young to pay bills as submitted – $61,998.37. Second Pontsler. Heitkamp  called for the question. Young = y, Pontsler = y, Heitkamp = y, Gehle = y, Now = y. Passed 5 yes.



Motion Heitkamp to approve the monthly financial reports, supplemental appropriations to date, and additional purchase orders. Second Now. Young called for the question.


Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report, Bank reconciliation and comparison report for the water, sewer, and income tax.


Heitkamp = y, Now = y, Young =y, Gehle = y, Now = y. Passed 5 yes.



Lisa and Jeff will attend the Budget Commission hearings on Wednesday at the Mercer County courthouse – 11 am.


Motion Pontsler for council approval for the Village of Rockford to work with the Ohio State Attorney General’s office with tax and miscellaneous collections as needed. Second Heitkamp. Now called for the question. Pontsler = y, Heitkamp = y, Now = y, Gehle = y, Young = y. Passed 5 yes.


Motion Young to approve The Peoples Bank Co. deposit agreement through 08/22/2021. Second Heitkamp. Now called for the question. Young = y, Heitkamp = y, Now = y, Gehle = y, Pontsler = y. Passed 5 yes.


Audit – 2017/2018 – Still have no definite dates or quote.   Sent email July 26th to inquire and they stated they will get back with us.



Service Committee:   Greg Pontsler



Safety Committee:     Chris Heitkamp



Economic Development Committee: Shane Young


Update from Tammy Cheek – nothing more to report on subdivision at this time.

Wellness 365 scheduled for Grand Opening – August 24th noon – 5 pm.



Public Utilities Committee:  Wilbur Fox – absent


Rules Committee:   Brad Now





1ST reading – 07/02/19

2nd reading – 07/16/19

3rd reading – 08/06/19


Motion Gehle. Second Pontsler. Heitkamp called for the question. Gehle = y, Pontsler = y, Heitkamp = y, Young = y, Now = y. Passed 5 yes.



Old Business:


Tomorrow deadline – !

At the November General Election there will be a Mayor Seat and (2) Council seats on the ballot. Residents interested in public service would need to contact the Board of Elections and get paperwork filed by the August 7th at 4 pm deadline.



New Business:           


Motion Heitkamp to enter into Executive Session – Security of Public facilities. Second Gehle. Young called for the question. Heitkamp = y, Second Gehle. Young = y, Pontsler = y, Now = y. Passed 5 yes.     8 pm


Motion Gehle to come out of Executive Session. Second Heitkamp. Now called for the question.   Gehle = y, Heitkamp = y, Now = y, Young = y. Pontsler = y. Passed 5 yes.     8:31 pm



Action taken: no action taken at this time.


_________________________                      _________________________

Mayor                                                              Fiscal officer.



Meeting adjourned at 8:31pm