Meeting Minutes: February 6, 2018

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Meeting Minutes: February 6, 2018

                        RECORD OF PROCEEDINGS:


Council called to order by Mayor Amy Joseph on

Tuesday, February 6, 2018, at 7:30 pm at the Rockford Village Hall.


Invocation – Jeff Long


Pledge of Allegiance


Those present: Gehle, Young,, Pontsler, Now, Heitkamp

Fox – absent


Also attending: Chief May, Tom Stankard of the Daily Standard, and Srgt Stetler.


Motion Pontsler. Second Gehle to accept the agenda as orders of the day. Now called for the question. Pontsler = y, Gehle = y, Now = y, Young = y, Heitkamp = y. Passed 5 yes.


Motion Gehle. Second Young to accept the minutes from the

January 16, 2018 council meeting as presented. Heitkamp called for the question. Gehle = y, Young = y, Heitkamp = y, Pontsler = y, Now = y. Passed 5 yes.



Visitors to Address Council:


Mayor’s Report and Correspondence:



Community Announcements and events:



Bicentennial Committee Meetings – 1st Monday each month at 7 pm


Bicentennial Committee Fundraiser Auction in April –

** donations being accepted now.


Park Board Meeting – rescheduled to February 15th


Presidents Day – February 19th – Village offices will be closed.


Family Fun Night – March 3rd – Community Building


Parkway Carnival – March 17th – Parkway High School


Duck Races – March 17 – Community Building


Rockford Community Days ~~ Art and Music Festival – June 15 & 16



Village Administrator’s Report – Jeff Long


2018 Goals – Plan of Action


Infrastructure Goals

Chemical rehabilitation and analysis of South well – approx. cost $12,000

Inspection of 250,000 gallon and the 100,000 gallon water towers – cost apprx $5,000

Wastewater Treatment Plant – Rehab project will enable 400% industry growth and 25-40% residential.   Hoping we can do without raising rates.

Eliminate 1/1 in our wastewater collection system.

This should keep us good for the next 30 years.

Blair and Bubba will be gaining more responsibility with WWTP and WTP – will be retiring in 1 – 2 years.


Shanes Park –

Remove and replace existing electric meter service currently to old Shane Hall building.

Demo the Old Shane Hall building

Use Time Warner building for storage.

Clean up trailer park of old buildings and trailers. Turn into green space for park as we plan for future use.

Install and operate a new electronic sigh at Shanes Park – Holly Lane extrance

Hedges park design for Veteran’s Memorial

North of Community building – pond and sledding hill


Streets –

Seal cracks and maintain current streets

Plan the extension of Franklin Street to Buckeye – look for ways to fund. Safe route to school funding a possibility

Program to replace current street lights to LED lighting.


Subdivision Development –

Finish utilities

Develop a marketing plan / signage

Sell 4 lots


Economic Development

Review retention expansion of existing businesses

Develop program to assist and encourage new entrepreneur development

Continue to pursue the development of an industrial park

Review and address empty lots and buildings. Goal to reduce by half.


Community Economic Development –

Review various organizations and boards from which the community benefits by reviewing their goals for the future. This way several organizations may want to work together.

Energize the various organizations and board and develop creative way of capitalizing opportunities they represent.

Provide the conceptual framework and educational assistance that enables our community to do it’s own economic development.

Develop plan to use the WRKD radio station in communicating with residents.


Committee Reports


Finance Committee – Steve Gehle


Motion Young. Second Heitkamp to pay the bills in the amount of

$48,701.93. Now called for the question. Young = y, Heitkamp = y, Now = y, Gehle = y, Pontsler = y. Passed 5 yes.


Motion Pontsler to approve the monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation. Second Heitkamp. Young called for the question. Pontsler = y, Heitkamp = y, Young= y, Gehle = y, Now = y, Passed 5 yes.


Motion Heitkamp to approve monthly transfers. Second Now. Pontsler called for the question. Heitkamp = y, Now = y, Pontsler = y, Gehle = y, Young = y. Passed 5 yes.


Motion Now to approve supplemental appropriations. Second Heitkamp. Young called for the question. Now = y, Heitkamp = y, Young = y, Gehle = y, Pontsler = y. Passed 5 yes.


WRKD update – The Board has been put in place and is working together to move forward.   Letters will be going out to past underwriters to let them know of changes and see if they would be interested in underwriting again. The music has been changed to adult contemporary with some Christian contemporary in the mix. We will be working on the programming and playlists.   One request was to bring back the Blue Show.   Brad Now may be interested in putting together a Jazz Show.   Will be adding more of the Public Service announcements. Will be working with students to get them involved. Right now everything is on a volunteer basis.   Looking down the road – once the bills are caught up and we are running smoothly we may look at creating some scholarship opportunities. With that we need to approve the WRKD bylaws to give them a starting point.


Motion Pontsler. Second Gehle. Now called for the question. Pontsler = y, Gehle = y, Now = y, Young = y, Heitkamp = y. Passed 5 yes.



Service Committee:   Greg Pontsler


Rec Board goals – Finish Diamond 5 will be used for t-ball and coach pitch.

Stone around outfield diamonds and electric to the new building. Jeff to talk with Rec Board to help with that plan.



Safety Committee:     Chris Heitkamp


Snow removal – request maybe start a little earlier in the mornings. We did get more snow than was predicted.


Economic Development Committee: Shane Young


Attending the RADC meetings- request to review the Shanes Crossing restrictions and covenants – review the square footage. Jeff to do some research for the next meeting.   Would like to see the new Chamber directories out in local businesses.   Yes – have that on the plan. The end of March will be a barn quilt painting class. This is a fundraiser for the Bicentennial. Working on a barn quilt map from Spencerville to Berne.




Public Utilities Committee:  Wilbur Fox


Notice of Public Hearings for Rockford’s electric aggregation to be held on

February 26th – 4 pm and 6 pm


Notice of Public Hearings for Rockford’s gas aggregation to be held on

February 26th – 4:30 pm and 6:30 pm


Location the Village Hall – 151 E Columbia St. The public is invited to bring questions to the meetings.



Rules Committee:      Brad Now – nothing at this time







Old Business






New Business


Chief May is having problems finding part time patrol officers to work for $11 an hour. He is asking council to raise the pay of the part time police position to $15 per hour.


Motion Gehle. Second Young to increase the hourly pay to $15. Heitkamp called for the question. Gehle = y, Young = y, Heitkamp = y, Now = y, Pontsler = y . Passed 5 yes.


Motion Gehle. Second Heitkamp to rehire former part time officers Stose and Clevenger. Now called for the question. Gehle = y, Heitkamp = y, Now = y, Young = y, Pontsler = y. Passed 5 yes.





___________________________                  _____________________________

Mayor                                                              Fiscal Officer


Meeting adjourned 8:35 pm