Meeting Minutes: MARCH 6, 2018

Created with Sketch.

Meeting Minutes: MARCH 6, 2018

                        RECORD OF PROCEEDINGS:


Council called to order by Mayor Amy Joseph on

Tuesday, March 6, 2018, at 7:30 pm at the Rockford Village Hall.


Invocation – Jeff Long


Pledge of Allegiance


Those present: Gehle, Young, Fox, Pontsler, Now, Heitkamp


Also attending: Tom Stankard of the Daily Standard, and Srgt Stetler.


Motion Gehle. Second Fox to accept the agenda as orders of the day. Pontsler called for the question. Gehle = y, Fox = y, Pontsler = y, Young = y, Now = y, Heitkamp = y. Passed 6 yes.


Motion Heitkamp. Second Young to accept the minutes from the

February 6, 2018 council meeting as presented. Now called for the question. Heitkamp = y, Young = y, Now = y, Gehle = y, Fox = y, Pontsler = y. Passed 6 yes.



Visitors to Address Council:


Mayor’s Report and Correspondence:


Received letter from Joyce Emans regarding some part time hours at the park to take care of the flowers. No one else has stepped up to take over. Would be for no more than 10 hours a week anything over the 10 hours is a donation to the Village. Would be paid at $8.30 per hour.


Motion Gehle. Second Young. Fox called for the question to approve April through September taking care of the flowers. Gehle = y, Young = y, Fox = y, Pontsler = y, Now = y , Heitkamp = y. Passed 6 yes.



Community Announcements and events:



Bicentennial Committee Meetings – 1st Monday each month at 7 pm


Bicentennial Committee Fundraiser Auction in April –

** donations being accepted now.




Parkway Carnival – March 17th – Parkway High School


Duck Races – March 17 – Community Building


Easter Egg Hunt – March 31st – 1 pm – Shanes Park


Lion’s Club Variety Show – April 6 & 7 – Parkway High School


Mom to Mom Sale – April 14 – Community Building


Bicentennial Fundraiser Auction – April 21st – 10 am


Rockford Community Days ~~ Art and Music Festival – June 15 & 16


  • Please give information to the Radio Station so they can help us promote these events.



Village Administrator’s Report – Jeff Long


We will be advertising for bids for the WWTP project this week and next week. We will open bids March 28th at 2 pm.   Should have 6 – 10 bidders easy. We have a 1 year completion for improvements.


Will be meeting with Fremont on March 12 to discuss their needs regarding utilities and storm water issues.


This week we are beginning to reroute the electric from the Old Shane Hall building at a cost of approximately $4,000. We are increasing to a bigger service line. Once that is completed the old building will be coming down. We plan to make the area some green space.   Thank you to Rob Belna as he will be taking the block and for the use of his equipment. We will be getting rid of the wooden structure and roof.   It worked out good that the fire department used the building for several training exercises.


Some discussion on street lights and handicap parking on Main Street.















Committee Reports


Finance Committee – Steve Gehle


Motion Pontsler.. Second Now to pay the bills in the amount of

$14,665.19. Heitkamp called for the question. Pontsler = y, Now = y, Heitkamp = y, Gehle = y, Young = y, Fox = y. Passed 6 yes.


Motion Fox to approve the monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation. Second Young, Heitkamp called for the question. Fox = y, Young = y , Heitkamp = y, Gehle = y, Pontsler = y, Now = y . Passed 6 yes.


Motion Fox to approve monthly transfers. Second Heitkamp. Young called for the question. Fox = y, Heitkamp = y, Young = y, Gehle = y, Pontsler = y, Now = y. Passed 6 yes.


Motion Young to approve supplemental appropriations. Second Pontsler.  Heitkamp called for the question. Young = y, Pontsler = y, Heitkamp = y, Gehle = y, Fox = y, Now = y. Passed 6 yes.


Motion Young to approve additional purchase orders. Second Heitkamp. Fox called for the question. Young = y Heitkamp = y, Fox = y, Gehle = y, Pontsler = y, Now = y. Passed 6 yes.





Motion: Pontsler. Second Heitkamp. Young called for the question. Pontsler – y, Heitkamp = y, Young = y, Gehle = y, Fox = y, Now = y. Passed 6 yes.



Current Levy for Expenses will be expiring. Discussion on renewal vs replacement.   Need several resolutions and approval by the end of July for the November ballot.   Resolution for approval will need to go to the county auditor for their review and approval. Then will need a resolution to approve the ballot language.


Council agreed to renewal – no new taxes.   There will be a resolution for approval at the next meeting.


2017 Tax Year

**** Required Information ****


  1. Page 1 of your Federal 1040 MUST be attached along with all W-2’s and 1099’s.     RETURNS WILL NOT BE PROCESSED UNTIL 1040 IS RECEIVED.   This could result in late fees – see #5.


  1. All RESIDENTS – 18 years and older MUST file a local income tax return. All municipalities are “Mandatory Filing”, even if you don’t work !! (Retired taxpayers that have no Earned income and have registered with the tax office as being retired – need not file a return)


  1. All individual and business returns are due by April 15th. Business returns with a F/Y ending date are due the 15th of the fourth month following the year end date. Extensions must be filed by April 15th.




  1. A $25.00 per month late fee, up to 6 months or $150 will be added to any late filed returns – even if no tax is due.


  1. Late returns with balances due will be charged 15% penalty plus interest until balance is paid in full.



We will need to amend our Tax Ordinance as the State is making it a requirement that we comply with Centralized Collection of municipal net profit taxes be paid via the Ohio Business Gateway.   Lisa to get Judy a sample ordinance for review.   Does not make financial sense for the smaller villages.


Service Committee:   Greg Pontsler


Park board will be purchasing some additional equipment for the park. 2 swing sets and 3 other items.



Safety Committee:     Chris Heitkamp


We will be holding a safety meeting on March 20th at 7 pm.



Economic Development Committee: Shane Young



Jeff gave out some information to review regarding some Covenants and Restrictions for the Subdivision.   This will be discussed on Wednesday March 14th at 7 pm.   Suggestions will be brought to the next council meeting.


Barn Quilt Class will be held on March 31st at the Rockford United Methodist Church.   Limited seats – cost $15.00.


Bicentennial Benefit Auction – April 21st – 10 am



Public Utilities Committee:  Wilbur Fox


Need to work on grading allys after the building demo then move on to the

Trailer park clean up.


Pearl St and Main street issues.



Rules Committee:      Brad Now


Employee Handbook –   2.7 Attendance and Tardiness – discussion of handbook policies. Mayor stated that request for time off be reported – paperwork, email or texting.     Several council members have not reviewed the handbook and will be sending email with information.   Please review for any updates that need to be handled.


Motion Gehle. Second Young. Designate Lisa Kuhn as representative for Mayor and Council for the Public Records training – March 21st.   She will also be attending continuing education on March 22 and 23. Heitkamp called for the question. Gehle = y, Young = y, Heitkamp = y, Fox = y, Pontsler = y, Now = y. Passed 6 yes.



Old Business


New Business



___________________________                  _____________________________

Mayor                                                              Fiscal Officer


Meeting adjourned 8:36 pm