Meeting Minutes: January 5, 2021

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Meeting Minutes: January 5, 2021


Council called to order by Mayor Amy Joseph, Tuesday, January 5, 2021

at 7:30 pm also on  Facebook live.

Invocation –   The Lord’s Prayer – Shane

Pledge of Allegiance

Those present:   Yoder, Young, Stephenson, Pontsler, Now, Heitkamp

Also attending:   Robbie Peel

Motion Yoder.  Second Stephenson to accept the agenda as orders of the day. Now called for the question.   Yoder = y, Stephenson = y, Now = y, Young = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

Motion Pontsler.   Second Stephenson to accept the minutes from the December 15, 2020 council meeting as presented.  Yoder called for the question.     

Pontsler = y, Stephenson = y, Yoder = y, Young = y, Now = y, Heitkamp = y.  Passed 6 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence: 

2nd & 4th Mondays at 7:30 pm –   101.3 FM

The Mayors Corner Radio Show — Rockford news and updates

Upcoming guests –  Shane Young

Happy New Year !

2021 – Council committees  — will stay the same.   Very pleased with council this past year !

Nominations for 2021 – Council President –  Nomination for Chris Heitkamp

Motion Young.  Second Pontsler to approve Chris Heitkamp as the 2021 Council President.  Now called for the question.   Young = y, Pontsler = y,  Now = y, Yoder = y, Stephenson = y, Heitkamp = y,    Passed 6 yes.

Congratulations – Chris !

Community Announcements and events:

Tuesday – January 12th – Brush pick up

Thursday – January 14 – Rockford Chamber Board of

Directors meeting – 8:30 am

Saturday – January 16  – Parkway Recycle

Wednesdays —– Drive-Thru Dinners

            Rockford United Methodist Church 4:30 – 6:30 pm

•           Note new time — Open to the public

Tuesdays – Second Tuesday of Each Month – Dine at Motor Inn and 10% of your bill will be donated to the Parkway Music Boosters.

•           Need flyer to get discount

Lions club meetings will be held via Zoom through January.

Dog Tags available for purchase at the Village office until January 29th.

Cancer Association of Mercer County –   The CAMC has helped residents here in Rockford who have suffered from Cancer.   They are in the planning stages for Hopefest.     More information coming for ways you can support their Staycation/Vacation Raffle — donating items and/or purchasing tickets.      Rockford contact – Marge Gehle.

If you were selected to receive an income survey – please fill out and return ASAP ! —-   127 OF 247

Village Administrator’s Report – Aaron Temple

Project materials for the subdivision have arrived – lights and mail box.   We hope to begin working on the installation yet this week. 

Miami Valley has reported fixing 11 lights in the village.  If you still have problems please call us with the MVL number located on the pole so we can turn it in to be repaired.

Bruns will begin working on the new restroom upgrades.   Will start with the village offices and then Shanes Hall, park, then Community building.

WWTP — have installed the aerators  – hopefully we will be ahead of the game come spring.

Repeating — we need the income surveys returned ASAP !

Committee Reports

Finance Committee –  Shane Young  

Motion Heitkamp – to pay bills as submitted  – $  13,430.25  — this is the last of the 2020 bills.   Second Pontsler.   Yoder called for the question.   Heitkamp = y , Pontsler = y, Yoder = y, Young = y, Stephenson = y, Now = y.  Passed 6 yes.

Motion Now to approve the monthly financial reports.  Second Stephenson.  Pontsler called for the question.   Now = y, Stephenson = y, Pontsler = y, Yoder = y, Young = y, Heitkamp = y.  Passed 6 yes.

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report, Bank reconciliation and comparison report for the water, sewer, and income tax.

Motion Yoder to approve 2021 purchase orders and 1st  Q blanket certificates.  Second Heitkamp.  Stephenson called for the question.   Yoder =  y, Heitkamp = y, Stephenson = y, Young = y, Pontsler = y, Now = y .  Passed 6 yes.

Open bids for used police equipment –   Bid #1  – $ 1805.00

                                                                 Bid #2 – $  1750.00

Motion Yoder to approve Bid # _1 in the amount $1805 with proper ATF transfer paperwork.   Second Stephenson   Now called for the question.   Yoder = y, Stephenson = y, Now = y, Young = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

Service Committee:   Greg Pontsler  –   nothing to report

Safety Committee:     Chris Heitkamp –  (Mr. President) –  nothing to report.

Economic Development Committee:  Brad Now –

Shanes Crossing Subdivision – Lots for sale – 20% discount/ build through – December 2021.       

WRKD updates  –   will approve the Board of Directors at the next meeting and any changes needed to the by-laws. 

Public Utilities Committee:   Luke Stephenson – 

Income surveys needed —- ASAP !

Rules Committee:    Jessica Yoder

Income surveys needed – ASAP !!

Old Business:

We can take a different approach by hiring a representative through Access Engineering to go door to door to collect the needed – at least 120 – surveys. 

Motion Yoder to contact Access and get this process started in order to move forward.   Second Heitkamp.   Now called for the question.   Yoder = y, Heitkamp = y, Now = y, Young = y, Stephenson = y, Pontsler = y.  Passed 6 yes.

New Business:           

Meeting adjourned at 7:55pm

_________________________                      _________________________

Mayor                                                              Fiscal officer.