Meeting Minutes: January 6, 2009
RECORD OF PROCEDINGS :
Council called to order by Mayor Amy Joseph on Tuesday, January 6, 2009 at 7:30 pm at the Rockford Village Hall.
Invocation was given by Gene Steiner Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Pontsler, Searight. Rutledge absent. Also attending: Judy Koesters, Chief May, Sergeant Stetler, Dr. Sell
Motion Searight. Second McKee to accept Agenda with amendments to hold elections and have an executive session as Orders of the Day. Steiner called for the question. Searight = y, McKee = y, Steiner = y, Gehle = y, Pontsler = y. Passed 5 yes.
Motion: McKee. Second Gehle to accept the minutes from the December 16, 2008 as submitted by the Fiscal Officer. McKee = y, Gehle = y, Pontsler = y, Steiner = y, Searight = y. Passed 5 yes.
Visitors to Address Council:
Dr. Sell explained that in order to proceed with the sale of the Sell/Schumm Building to the Van Wert County Hospital legal description and easements need to be approved by Council. 1. An easement upon so much of Second Street as necessary to grant the Hospital continued access to and use of the parking spaces on the north side of the building, via the concrete pad that encroaches upon Second Street. 2. An easement upon so much of Main Street as necessary to grant the Hospital continued access to the parking area via the driveway at the southwest corner of the property.
Please note that this sale does not mean that Dr. Sell is leaving town. He will continue to operate his business as usual.
Motion: Searight, Second McKee to grant these easements. Pontsler called for the question. Searight = y, McKee = y, Pontsler = y, Gehle = y, Steiner = y. Passed 5 yes.
Mayor’s Report and Correspondence:
First meeting of the year we hold elections for President of Council.
Pontsler nominated Todd McKee. Searight Second. Gehle called for the question. Pontsler = y, Searight = y, Gehle = y, Steiner = y. Passed 4 yes.
Congratulations Todd !
Mayor to Committees – you have done a very good job in the past year. We will continue to have the same committees and chairs. Let’s work together to get more accomplished this year ! Thanks for all your work!
Village Administrator’s Report – Jeff Long – absent
Finance Committee: Todd McKee
No bills for 01/06/09. Still working on year end 2008.
Motion Searight. Second Steiner to approve supplemental appropriations for 2008. Pontsler called for the question. Searight = y, Steiner = y, Pontsler = y,
Gehle = y, McKee = y.
Service Committee: Steve Gehle
Working on cleaning up areas of the Village. Clean up day to be held in Spring.
Safety Committee: Kathy Rutledge
Safety Committee Meeting scheduled for January 13, 2009 at 7 pm.
Economic Development Committee: Eugene Steiner
RADC Meeting to be held January 15th at 7:30 pm.
Economic Committee Meeting January 19th at 7pm. Topic: Survey
Public Utilities Committee: Greg Pontsler
Meeting will be scheduled at the end of the month regarding the Water Plant.
Rules Committee: Ron Searight
Comment to Council regarding Aaron Temple and Blair Shaffer taking Certification classes. Will present at next Rules Committee meeting January 12th, at 7 pm.
Where are we with new hire for Police Department? In the process, have started interviewing.
Motion Pontsler. Second Steiner to enter into Executive Session regarding property at 8:02 pm. Gehle called for the question. Police invited to stay. Pontsler = y, Steiner = y, Gehle = y. McKee = y, Searight = y. Passed 5 yes.
Motion McKee to come out of Executive Session with no action taken at 8:17 pm. Second Steiner. Pontsler called for the question. McKee = y, Steiner = y, Pontsler = y, Gehle = y, Searight = y. Passed 5 yes.
Finance Meeting will be held on January 12th at 7:30 PM to discuss options.
Police have discontinued the use of the pagers. We still need a way to contact them without having to use or give out their personal cell phone numbers. Proposed beepers so they can be contacted. Cost is $370 for a 1 year service for 3 beepers.
Motion Steiner, Second Gehle to purchase the one year contract. Pontsler called for the question. Steiner = y, Gehle = y, Pontsler = y, McKee = y, Searight = y.
Meeting adjourned at 8:23 pm.