Meeting Minutes: July 5, 2022

Created with Sketch.

Meeting Minutes: July 5, 2022

Council called to order by Mayor Amy Joseph, Tuesday, July 5, 2022

at 7:30 pm.

Invocation –    Ron Searight

Pledge of Allegiance

Those present:  Jessica Yoder, Ron Searight, Luke Stephenson, Mary Beougher,  Chris Heitkamp.    Brad Now- absent

Also attending:   Chief May, Srgt Stetler, Robbie Peel, Sandy Schaffner, Marge Gehle, Bret Jones and Erin G of the Daily Standard.

Motion Searight.  Second Stephenson to accept the agenda as orders of the day.   

Beougher called for the question.    Searight = y, Stephenson = y, Beougher = y, Yoder = y, Heitkamp = y.  Passed 5 yes.

Motion Stephenson.  Second Searight to accept the minutes from the June 21, 2022 council meeting as presented.        Heitkamp called for the question.      

Stephenson = y, Searight = y, Heitkamp = y, Yoder = y, Beougher = y.  Passed 5 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence: 

Community Announcements and events:

August 1st – Budget Commission hearing – Court House – 11 am.

August 2nd – Mercer County Special Primary Election – Community Building –

Link to look up ballot information –

(top of page click Sample Ballot )

Village Administrator’s Report – Aaron Temple  –

Letter from another supplier – for salt.  Increasing $7 per ton which amounts to $350 per load every 3.5 weeks.     The cost will be approx. $4,000 per load of salt.

Received letters from other suppliers of increased costs also.

Main Street – resurface project supposed to be done by July 30th.

Contacted Taylor Painting for resurface of Community Building parking lot and walk path – looking at September date for this project.

In reference to last meeting with fire hydrant improvements.  The cost is $175 per hydrant – does not include cap. 

In reference to previous meeting need for street sign replacements – have ordered 12 at a cost of $500.   Should be here mid July.

Having some problems at sewer plant with UV process — working on it – may need to call electrician.

Question pond at the Shanes Park —   project to begin late July/ August.

Joseph commented that Community Days proceeds will be put towards improving the area around the pond.  Have had several suggestions already.

Committee Reports

Finance Committee:   Ron SearightPresident

Motion Stephenson.  Second Beougher to pay the bills as presented – $ 28,455.39.

Yoder called for the question.   Stephenson = y, Beougher = y, Yoder = y, Searight = y, Heitkamp = y.  Passed 5 yes.

Motion Stephenson to approve the monthly financial reports.  Second Yoder.  Heitkamp called for the question.   Stephenson = y, Yoder = y, Heitkamp = y, Searight = y, Beougher = y.  Passed 5 yes.

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report, Bank statement, comparison report for the water, sewer, and income tax.

Motion Yoder to approve supplemental appropriations to date.  Second Stephenson.  Beougher called for the question.  Yoder = y, Stephenson = y, Beougher = y, Searight = y, Heitkamp = y,  Passed 5 yes.

Motion Yoder.  Second Heitkamp to approve additional purchase orders and 3rd Quarter blanket certificates.  Stephenson called for the question.    Yoder = y, Heitkamp = y,  Stephenson = y, Searight = y, Beougher = y,  Passed 5 yes.

Budget Hearing was held this evening before council meeting at 7:00 pm

Budget keeps income steady for the next year   With the current economy of increasing prices we have increased expenses by 20%.   

We will begin reviewing at the end of the 3rd quarter to finalize the 2023 budget

Motion Stephenson to approve 2023 Annual Budget to County Auditor as presented.  Second Yoder.  Heitkamp called for the question.   Stephenson = y, Yoder = y, Heitkamp = y, Searight = y, Beougher = y.  Passed 5 yes.

Service Committee:   Mary Beougher

Congratulations Rockford – 33 years as a Tree City USA!    The title of Tree City USA was bestowed upon our community for its ongoing efforts to maintain and improve the quality of life through a comprehensive tree management program.  The program is guided by the Rockford Tree Commission, Tree Committee President – Steve Gehle and the village government.

There are 52 Tree Cities and 2 Tree Campus USAs in Northwest Ohio.

All were recognized for their achievements at the awards ceremony in Findlay earlier this year.

Questions still remain on the parking ordinance —  Rules committee to review and recommend any changes.

Safety Committee:     Chris Heitkamp

Economic Development Committee:  Brad Now – absent report by Ron Searight

Shanes Crossing Subdivision – 5 Lots left for sale – contact Tammy Cheek with Homes at Ohio’s Edge Realty.        . 

Business Park updates –  

WRKD updates –  

The DORA application has been approved by the State of Ohio.   Need to purchase and install signage.  Need need to purchase cups – working with the Chamber – Main Street Committee Fund for these needs.   

Public Utilities Committee:   Luke Stephenson –   

Rules Committee:    Jessica Yoder



1st reading – 06/21/2022

2nd reading – 07/05/2022

Property Maintenance letter — discuss to change or not change the number of days to come into compliance.      Will discuss at a Rules Committee meeting and make recommendations.

Old Business:

New Business:

Some complaints coming in about a business on Pearl St.   —  Residents that have complaints need to call when occurring for documentation and on the record so that law enforcement can give warnings and/or citations for noise ordinance violations etc. 

Meeting adjourned   7:57:   pm 

_________________________                      _________________________

Mayor                                                              Fiscal officer