Meeting Minutes: March 21 ,2017

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Meeting Minutes: March 21 ,2017

                        RECORD OF PROCEEDINGS:


Council called to order by Mayor Amy Joseph on

Tuesday, March 21, 2017 at 7:30 pm at the Rockford Village Hall.


Invocation by Village Administrator – Jeff Long


Pledge of Allegiance


Those present: Gehle, Rutledge, Fox, Pontsler ,

Heitkamp = absent.




Also attending: Roger and Nancy Harlamer,  Srgt Stetler,  Brad Now and Tom Stankard of the Daily Standard


Motion Fox. Second Gehle to accept the agenda as orders of the day.  Pontsler called for the question.  Fox = y, Gehle = y, Pontsler = y, Rutledge = y.  Passed 4 yes.


Motion Gehle. Second Pontsler to accept the minutes from the

March 7, 2017 council meetings as presented. Fox called for the question. Gehle = y, Pontsler = y, Fox = y, Rutledge = y.  Passed 4 yes.


Motion Fox to appoint William Brad now to the open council seat. Second Pontsler.  Gehle called for the question.  Fox = y, Pontsler = y, Gehle = y, Rutledge = y.  Passed 4 yes.


Mayor Joseph gave the Oath of office to Brad Now.


Thank you and congratulation to Brad Now.



Visitors to Address Council:



Mayor’s Report and Correspondence:


Mayor noted receipt and review of Mayors Court pay in,

bank reconciliation, and bank statement .


Thank you note from George Moore appreciating the time at previous council meeting.





Community Announcements and events:


The Agape’ Mobile Food Pantry -will be in Rockford the 1st and 3rd Tuesday afternoons in the parking lot beside the Rockford Fire Department – 12:30 –

3 pm.


Lions Club Variety Show – March 24 & 25th – 7 pm – Parkway Auditorium


Shanes Park Easter Egg Hunt – April 15th at 1 pm




Village Administrator’s Report – Jeff Long


Main St. water main break – took longer to fix as there were other lines that needed attention since we had the area open. Order the correct parts and now working on getting the area patched.


Next phase of the Shanes Crossing subdivision will be to stake out the lots.




Committee Reports



Finance Committee – Steve Gehle


Motion Fox to pay bills as submitted in the amount of $19,770.21 Second Gehle.  Pontsler called for the question.  Fox = y, Gehle = y, Pontsler = y, Rutledge = N.

Passed 3 yes.



Motion Fox to accept the Mayors Court pay in of $745. Second Pontsler.  Gehle called for the question.  Fox = y, Rutledge = y, Pontsler = y, Gehle = y, Now = y. Passed 5 yes.


Motion Fox. Second Rutledge to suspend the rule requiring ordinances of general nature to be read on three separate days.  Pontsler called for the question.  Fox = y, Rutledge = y, Pontsler = y, Gehle = y. Now= y.  Passed 5 yes.










Motion Rutledge. Second Pontsler.  Fox Called for the question.  Rutledge = y, Pontsler = y, Fox = y, Gehle = y, Now = y.  Passed 5 yes.



Important Changes to 2016 Village Income Tax


  1. All residents – 18 years and older MUST file a local income tax return. All municipalities are “Mandatory Filing”, even if you don’t work !!  (Retired taxpayers that have no Earned income and have registered with the tax office as being retired – need not file a return)


  1. All individual and business returns are due by April 15th. Business returns with a F/Y ending date are due the 15th of the further month following the year end date.




  1. A $25.00 per month late fee, up to 6 months or $150 will be added to any late filed returns – even if no tax is due.


  1. Late returns with balances due will be charged 15% penalty plus interest until balance is paid in full. Late fee must be charged per House Bill 5.


  1. *** Page 1 of your Federal 1040  MUST be attached along with all W-2’s and 1099’s. 


Councilman Gehle requests that Page 2 of the Village income tax form be added to the web site.



Service Committee:   Greg Pontsler


The Park Board is working on some acoustic panels for the Community Building. They will also be looking into resurfacing the parking lot.


Jeff stated that we appreciate the Park Board as they are a self- supporting entity as no tax payer dollars are spent towards the Community Building.



Safety Committee:     Chris Heitkamp –absent



Economic Development Committee: Rob Rutledge  – nothing


Public Utilities Committee:   Wilbur Fox


Motion Ponstler. Second Fox to go into Executive Session to discuss properties at 7:56.  Gehle called for the question.  Pontsler = y, Fox = y, Gehle = y, Rutledge = y, Now = y.  Passed 5 yes.


Motion Gehle to come out of Executive Session at 8:12 with no action taken. Second Fox.  Now called for the question.  Gehle = y, Fox = y, Now = y, Rutledge = y,  Pontsler = y.  Passed 5 yes.




Rules Committee:      Brad Now  



Old Business


Motion Gehle to approve the Shanes Crossing Subdivision Covenants. Second Rutledge.  Fox called for the question.  Gehle = y, Rutledge = y, Fox = y, Pontsler = y, Now = y.  Passed 5 yes.





New Business


Anthem renewal came in at increase of 7.7%. This will be from May 1st, 2017 to April 30th, 2018.  1 Year renewal.  We did budget for 10% so we are good with finances.



Meeting adjourned at 8:14




____________________________                _____________________________

Mayor                                                              Fiscal Officer