Meeting Minutes: April 4 ,2017
RECORD OF PROCEEDINGS:
Council called to order by Mayor Amy Joseph on
Tuesday, April 4, 2017 at 7:30 pm at the Rockford Village Hall.
Invocation by Village Administrator – Jeff Long
Pledge of Allegiance
Those present: Rutledge, Pontsler , Now, Heitkamp
Gehle and Fox absent
Also attending: Srgt Stetler, Tom Stankard of the Daily Standard, Judy Koesters and Kathy Speelman
Motion Rutledge. Second Pontsler to accept the agenda as orders of the day. Heitkamp called for the question. Rutledge = y, Pontsler = y, Heitkamp = y, Now = y. Passed 4 yes.
Motion Pontsler. Second Rutledge to accept the minutes from the
March 21, 2017 council meetings as presented. Heitkamp called for the question. Pontsler = y, Rutledge = y, Heitkamp = y, Now = y. Passed 4 yes.
Visitors to Address Council:
Kathy Speelman introduced herself to council. She is running for the Celina Municipal Court Judge. The current Judge will be retiring. Kathy has been in law practice with Judy Koesters for 18 years. The election will be on May 2nd. There are no Democrats running. The Judge seat is a 6 year term. She would like to see several changes in the court system such as video arraignments and more oversight on drug and mental health cases. Kathy thanked the Council for their time.
Mayor’s Report and Correspondence:
Community Announcements and events:
The Agape’ Mobile Food Pantry -will be in Rockford the 1st and 3rd Tuesday afternoons in the parking lot beside the Rockford Fire Department – 12:30 –
Shanes Park Easter Egg Hunt – April 15th at 1 pm
Village Administrator’s Report – Jeff Long
Projects are advancing well. Next Tuesday – April 11th we will begin the brush pick up for the season.
Replaced some parts (turbo) on the dump truck.
Finance Committee – Steve Gehle – Absent reports by Rob Rutledge
Motion Pontsler to pay bills as submitted in the amount of $18,096.80 Second Now. Heitkamp called for the question. Pontsler = y, Now = y, Heitkamp = y, Rutledge = y. Passed 4 yes.
Motion Heitkamp to approve the monthly financial reports –
Cash Summary by Fund, Appropriations report, Revenue Report,
Budget vs Actual activity report and Bank reconciliation. Second Pontsler. Rutledge called for the question. Heitkamp = y, Pontsler = y, Rutledge = y, Now = y. Passed 4 yes.
Motion Pontsler to approve monthly transfers. Second Heitkamp. Rutledge called for the question. Pontsler = y, Heitkamp = y, Rutledge = y, Now = y. Passed 4 yes.
Motion Pontsler to approve supplemental appropriations to date. Second Heitkamp. Rutledge called for the question. Pontsler = y, Heitkamp = y, Rutledge = y, Now = y. Passed 4 yes.
Motion Heitkamp to approve the 2nd quarter blanket certificates and purchase orders. Second Pontsler. Rutledge called for the question. Heitkamp – y, Pontsler = y, Rutledge = y, Now = Yes . Passed 4 yes.
Important Changes to 2016 Village Income Tax
- All residents – 18 years and older MUST file a local income tax return. All municipalities are “Mandatory Filing”, even if you don’t work !! (Retired taxpayers that have no Earned income and have registered with the tax office as being retired – need not file a return)
- All individual and business returns are due by April 15th. Business returns with a F/Y ending date are due the 15th of the further month following the year end date.
- ALL RETURNS MUST BE SIGNED.
- A $25.00 per month late fee, up to 6 months or $150 will be added to any late filed returns – even if no tax is due.
- Late returns with balances due will be charged 15% penalty plus interest until balance is paid in full. Late fee must be charged per House Bill 5.
- *** Page 1 of your Federal 1040 MUST be attached along with all W-2’s and 1099’s.
Service Committee: Greg Pontsler
Asked where we are with the idea of hiring of part time to mow the park ? Jeff has requested 2 employees through the Mercer County job program that will cost us nothing. Let’s wait and see what happens. Jeff will work on a job description in case it’s needed. We really need to stay conservative with funds.
Safety Committee: Chris Heitkamp
Columbia Street issues – no stop signs. Jeff to look into getting some temp stop signs. Might be pouring curb as soon as tomorrow. We will keep the mail boxes as they were on Columbia but will need a central collection site in the new sub division.
AGREEMENT WITH THE VILLAGE OF ROCKFORD AND THE VILLAGE OF WILLSHIRE TO PROVIDE WATER IN EMERGENCY CONDITIONS.
Motion Pontsler. Second Heitkamp. Rutledge called for the question. Pontsler = y, Heitkamp = y, Rutledge = y, Now = y. Passed 4 yes.
Economic Development Committee: Rob Rutledge – nothing
Public Utilities Committee: Wilbur Fox – absent
Rules Committee: Brad Now – nothing
Meeting adjourned at 7:56
Mayor Fiscal Officer