Meeting Minutes: May 3, 2011

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on
Tuesday, May 3, 2011 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner Pledge of Allegiance

Those present: Gehle, Steiner, Hodge, Searight, Heitkamp. Pontsler – absent

Also attending: Judy Koesters, Sergeant Stetler, Jeff Long, Ruth Davis, Kathy Gentry – Marketing and Social Services at Colonial Nursing Center and Amy Kronenberger of the Daily Standard

Motion Steiner. Second Searight to accept Agenda as orders of the day with correction to add 1st reading of Ordinance 01-11 under the Rules Committee. Gehle called for the question. Steiner = y, Searight = y, Gehle = y, Hodge = y, Heitkamp = y. Passed 5 yes.

Motion: Searight Second Gehle to accept the minutes from the
April 19, 2011 meeting as presented. Heitkamp called for the question. Searight = y, Gehle = y, Heitkamp = y, Steiner = y, Hodge = y. Passed 5 yes

Visitors to Address Council:

Mayor’s Report and Correspondence:

We have another ribbon cutting for Betsy’s Boutique on Saturday at 10 am. Everyone that is able needs to attend. We had a ribbon cutting 2 weeks ago and Mayor Joseph stated that she was embarrassed and disappointed for the lack of support. If we want our Village to grow, we need to show support. Show up and make me proud !

Mayor Joseph proclaims National Nursing Home Week – May 8th – May 14th, 2011

Mayor Joseph proclaims May as Motorcycle Awareness Month

Village Administrator’s Report – Jeff Long

Last week there was a meeting with the engineers regarding the placement of waterlines and hydrants. Preliminary prints were reviewed. The plan is to

advertise for bids the 3rd week of May. Open bids the 1st week of June and the contract awarded the last week of June. Project consists of 2 miles of new waterlines and new hydrants. This will be done with a $400,000 grant and the rest at 1.5% loan. Revenue at this time looks to be sufficient to make payments on this project as well as the new water treatment plant.

Splash Pad is behind schedule by 2 weeks. Once weather breaks it will go pretty quickly. The Splash Pad Board is working on getting some fencing around the pad.

The Rec Board is looking into the possibility of a 5th diamond at the park. There are 270 kids registered for ball programs for this summer.

2 lights have been installed on the Pavilion that are switch and eye control that should give plenty of light in that area.

The computer control board for the traffic light has been fixed.

Committee Reports:

Finance Committee – Steve Gehle

Motion Steiner. Second Gehle to pay the bills as submitted by the
Fiscal Officer in the amount of $13,065.65. Bills include tax refunds and normal expenses. Searight called for the question.
Steiner = y, Gehle = y, Searight = y, Hodge = y, Heitkamp = y. Passed 5 yes.

Audit 2009/2010 underway – Auditors will be in house May 25th & 26th.

Budget 2012 need to be at the County Auditor by July 15th. Will hold a finance meeting on May 17th after Council.

Service Committee: Gary Hodge

We will be starting the sidewalk plan beginning from the Village Hall to Main St as this area will not be affected by the waterline project.

Reminder ~ Rockford Clean up day is scheduled for May 7th from 10 am – noon. Jeff gave committee some items to review for signage at the park.