Meeting Minutes: April 5, 2016
RECORD OF PROCEEDINGS:
Council called to order by Mayor Amy Joseph on
Tuesday, April 5, 2016 at 7:30 pm at the Rockford Village Hall.
Invocation was given by Jeff Long
Pledge of Allegiance
Those present: Gehle, Rutledge, Fox, Pontsler, Dooley, Heitkamp
Also attending: Jeff Long and Chief May.
Motion Fox. Second Gehle to accept the agenda as orders of the day. Dooley called for the question. Fox – y, Gehle = y, Dooley = y, Rutledge = y, Pontsler = y, Heitkamp = y. Passed 6 yes.
Motion Gehle. Second Pontsler to accept the minutes from the
March 15, 2016 council meetings as presented. Fox called for the question.
Gehle = y, Pontsler = y, Fox = y, Rutledge = y, Dooley = y, Heitkamp = y. Passed 6 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Upcoming Community events:
May 7th – Tire Amnesty Day – Mercer County Fairgrounds – 9 am = 1 pm
Contact 419-586-3695 for more information.
Village Administrator’s Report – Jeff Long
New building will be completed and ready to use in May. We will have
a ribbon cutting / open house – maybe along with a council meeting.
The box/chipper has been built for the truck. We should be ready to go with picking up brush as the weather permits. Materials to make the box cost $1200.
We received reimbursement from the State Parks grant of $67,000 of that amount we need to reimburse the Rec Board. We are checking to see if the funds can be
put into the sub division fund to help with that development. We have approx.. 32,00 of grant money to be used yet. This will be in walking paths and the new diamond.
Sewer plant – we are working on some design issues.
Need to contact the engineering firm to see where we are on the plat plans.
Columbia Street – we will need about $70,000 in engineering fees that will not be covered by the grants.
Committee Reports
Finance Committee – Steve Gehle
Motion Rutledge. Second Dooley to approve bills submitted in the amount of $17,726.16. Gehle called for the question. Rutledge = y, Dooley = y, Gehle = y, Fox = y, Pontsler = y, Heitkamp = y. Passed 6 yes.
Motion Pontsler to increase revenue for general contributions 1000-841 – $706.42
Received donation from The Rockford Chamber via the Crime Awareness Fund to for Police department to purchase updated body cams. . Second Fox. Heitkamp called for the question. Pontsler = y, Fox = y, Heitkamp = y, Gehle = y, Rutledge = y, Dooley = y. Passed 6 yes.
Motion Fox to increase expenses in the General Fund 1000- by $700. Second Gehle. Dooley called for the question. Fox = y, Gehle = y, Dooley = y, Rutledge = y, Pontsler = y, Heitkamp = y. Passed 6 yes.
Motion Pontsler to increase revenue for Fund 2903 – Light Poles by $1000. Second Fox. Gehle called for the question. Pontsler = y, Fox = y, Gehle = y, Rutledge = y, Dooley = y, Heitkamp = y. Passed 6 yes.
Motion Dooley to approve the March monthly financial reports –
Cash Summary by Fund, Appropriations report, Revenue Report,
Budget vs Actual activity report, the March Bank reconciliation. Second Rutledge. Gehle called for the question. Dooley = y, Rutledge = y, Gehle = y, Fox = y, Pontsler = y, Heitkamp = y. Passed. 6 yes.
Motion Fox to approve March monthly transfers. Second Pontsler. Dooley called for the question. Fox = y, Pontsler = y, Dooley = y, Gehle = y , Rutledge = y, Heitkamp = y. Passed 6 yes.
Motion Fox to approve supplemental appropriations to date. Second Pontsler. Gehle called for the question. Fox = y, Pontsler = y, Gehle = y, Rutledge = y, Dooley = y, Heitkamp = y. Passed 6 yes.
Motion Rutledge to approve the new quarterly blanket certificates and purchase orders. Second Fox. Dooley called for the question. Rutledge = y, Fox = y, Dooley = y, Gehle = y, Pontsler = y, Heitkamp = y. Passed 6 yes.
Update on GovPayNet – Can make payments with credit/debit card online, in office or the call center. Payments can be made online via the rockfordohio.org web site – the tax/utility page – separate links for each.
Service Committee: Greg Pontsler
Reminder with mowing season coming up – by ordinance no grass clippings are to be in the streets. We need to keep the streets clean.
Safety Committee: Chris Heitkamp –
Motion Gehle. Second Dooley to approve the Mercer County Ambulance Service Contract. – cost to village is $2800 as in the past. Fox called for the question. Gehle = y, Dooley = y, Fox = y, Rutledge = y, Pontsler = y, Heitkamp = y. Passed 6 yes.
Motion Gehle to enter into Executive session regarding Police Personnel. Second Dooley. Pontsler called for the question. Gehle = y, Dooley = y, Pontsler = y , Rutledge = y, Fox = y, Heitkamp = y. Passed 6 yes.
Motion Gehle to come out of Executive session. Second Dooley. Heitkamp called for the question. Gehle = y, Dooley = y, Heitkamp = y, Rutledge = y, Fox = y, Pontsler = y. Passed 6 yes.
Action taken
Motion Gehle. Second Fox to abolish the Auxiliary Police department in reference to Senate Bill 11 and to increase the part time positions to 6 instead of 5. This will be at no cost to the village as there are already a set number of part time hours to be worked. Dooley called for the question. Gehle = y, Fox = y, Dooley = y, Rutledge = y, Pontsler = y, Heitkamp = y. Passed 6 yes.
Economic Development Committee: Rob Rutledge – nothing
Public Utilities Committee: Wilbur Fox – nothing
Rules Committee: John Dooley – nothing
Old Business
We will schedule a financial meeting on April 19th at 7 pm.
New Business
Chief May reports that The Mercer County Sheriff department has donated Narcan to the local agencies. We will give our officers some training on how to administer by May 1st. Narcan is used to reverse the effects of heroin overdose.
Meeting adjourned 8:11.
____________________________ _____________________________
Mayor Fiscal Officer
