Meeting Minutes: August 16, 2016

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Meeting Minutes: August 16, 2016

                        RECORD OF PROCEEDINGS:


Council called to order by Mayor Amy Joseph on

Tuesday, August 16, 2016 at 7:30 pm at the Rockford Village Hall.


Invocation was given by Village Administrator Jeff Long.


Pledge of Allegiance


Those present: Gehle, Rutledge, Fox, Pontsler, Dooley, Heitkamp



Also attending: Jeff Long, Chief May, and Cheryl McKirnan of the Daily Standard


Motion Gehle. Second Fox, to accept the agenda as orders of the day.  Pontsler called for the question.  Gehle = y, Fox =  y, Pontsler = y, Rutledge = y, Dooley = y, Heitkamp = y.  Passed 6 yes.



Motion Rutledge. Second Fox to accept the minutes from the

August 2, 2016 council meetings as presented. Gehle called for the question.

Rutledge = y, Fox =y, Gehle = y, Pontsler = y, Dooley = y, Heitkamp = y. Passed 6 yes.



Visitors to Address Council:


Meeting with Lots for Soldiers – Rockford build update happened before council meeting. Everything is coming along with building lot and they are wanting to break ground soon.  They are still working on getting donations and volunteers to help with project.


September 6th meeting – Margie Griesdon to bring awareness about the

Out of the Darkness Community Walk on October 15th for the American Foundation for Suicide Prevention.



Mayor’s Report and Correspondence:


We need at least 3 volunteers for the Tree Commission Board – please contact the Village office if interested.


Noted receipt and review of Mayors Court July pay in, bank reconciliation, and bank statement .



Upcoming Community events:


This Wednesday – LAST Shanes Park Summer Lunch in the Park – 11 am. Sponsored by the Parkway Ministerial Assocation.


September 24 – Fire Department meal and  Reverse Raffle


September 26th – Rockford Chamber Banquet


October 2nd – Rockford Beanfest – Live Music All Day ! 11:30 am – 5 pm

At Shanes Park.


Christmas at the Park decorating – begins October 15th – need community involvement ~!  10 am – noon every Saturday.


Village Administrator’s Report – Jeff Long


Met with the engineering firm regarding the subdivision continuing to work on water and sewer for Phase I of development. We may be getting quotes for some infrastructure for the subdivision along with the Columbia St project.


Columbia Street has been in the planning stages for roughly 3 years. All project take time to complete.  Columbia street should be completed 2017.  We actually have 18 months to finish project with our funding agreements.


Have been review several locations with unsafe buildings. We are working on 3 locations at this time.  Again – this is a long process.  The prosecutor’s office was notified  they have until December 20th to have sheriff auctions on 2 of these locations.  We will have to see what happens before we make more investments in this area.


We have filed the petition to claim the property on Pearl Street. We are waiting to see what is the next step in that process.


Wastewater Treatment Plant project – we are waiting for final approval from the EPA. Hold up is a technical issue about detention times.


Committee Reports


Finance Committee – Steve Gehle


Motion Dooley to pay bills as submitted in the amount of $17,361.55. Second Rutledge.  Fox called for the question.  Dooley = y, Rutledge = y, Fox = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.


Motion Fox to accept the Mayors Court pay in of $996. Second Pontsler.  Rutledge called for the question.  Fox = y, Pontsler = y, Rutledge = y, Gehle – y, Dooley = y, Heitkamp = y.  Passed 6 yes.


Motion Rutledge. Second Pontsler to approve several purchase orders.  Dooley called for the question.  Rutledge = y, Pontsler = y, Dooley = y, Gehle = y, Fox = y. Heitkamp = y,  Passed 6 yes.



Service Committee:   Greg Pontsler – nothing


Safety Committee:     Chris Heitkamp – nothing


Economic Development Committee: Rob Rutledge  – nothing


Public Utilities Committee:   Wilbur Fox –  nothing


Rules Committee:      John Dooley  – nothing


Old Business


Chief May discussed MARCS billing dispute issues. Finance committee to meet shortly after council to review the information.


Trash / Junk update – Stet getting the book updated.   Dumpster issues being worked on.  Residents should not be using business dumpsters as their personal dumping site.  This is happening around town and not just the two that were posted on Facebook.



New Business




Meeting adjourned 8:08




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Mayor                                                              Fiscal Officer