Meeting Minutes: August 20 ,2019

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Meeting Minutes: August 20 ,2019

                        RECORD OF PROCEEDINGS:


Council called to order by Mayor Amy Joseph on

Tuesday, August 20, 2019, at 7:30 pm at the Rockford Village Hall.


Invocation – Jeff Long


Pledge of Allegiance


Those present: Gehle, Young, Pontsler, Now, Heitkamp

Fox – absent



Also attending: Tom Stankard – of the Daily Standard, Jeff Long, Chief May,

Sandy Schaffner and Marlene Roebuck.


Motion Young. Second Gehle to accept the agenda as orders of the day. Now called for the question.   Young = y, Gehle = y, Now = y, Pontsler = y, Heitkamp = y. Passed 5 yes.



Motion Pontsler. Second Gehle to accept the minutes from the August 6, 2019 council meeting as presented. Heitkamp called for the question. Pontsler = y, Gehle = y, Heitkamp = y, Young = y, Now = y. Passed 5 yes.



Visitors to Address Council:



Mayor’s Report and Correspondence:


August 19, 2019


To:   Village of Rockford Mayor and Council:


Thank you for the opportunity to be the Shanes Park Board President for the

last 15 years and on the board for at least 20 years.


It has been a wonderful way to give back to the Community.


I have made a lot of new friends. I have enjoyed helping make decisions for park improvements and seeing all the smiling faces of those families enjoying the park for graduations and reunion festivities.


Effective August 31st of this year, I will be stepping down and will be enjoying



I have asked Jeremy and Amy Joseph to take over at this time and will be available to help them transition until the end of the year.




Sandy Schaffner



Council to Sandy — Thanks for all you and board have done with the park – it’s truly a bright spot in our village.


Marlene – Sandy has been greatly appreciated through the years as she has made visitors to the buildings and park feel so welcome. She has done a great job !


Amy – states she is honored to try to fill some big shoes !   She will be working closely with Sandy for the transition. They have had discussions on some further visions for the park.



Motion Gehle to approve Sandy’s retirement effective August 31, 2019. Second Young. Heitkamp called for the question. Gehle = y, Young = y, Heitkamp = y, Pontsler = y, Now =y, Passed 5 yes.



Motion Young to approve Jeremy and Amy Joseph as Shanes Park Board Presidents. Second Now. Gehle called for the question. Young = y, Now = y, Gehle = y, Pontsler = y, Heitkamp y. Passed 5 yes.



Note – Please update phone lists – number to call for Shanes Park will be

419-953-7874 – effective immediately.


We need Shanes Park Board members – anyone interested in volunteering ———please contact number above.   Meetings once per month and making decisions on park improvements.


Mayor noted receipt and review of Mayors Court pay in,

bank reconciliation, and bank statement.








Community Announcements and events:


Tuesday – August 13th – Brush pick up


Sunday – September 8th- Lima Area Concert Band – Parkway HS – 3 pm


Saturday – September 21st — Fire Department Chicken Dinner / reverse raffle


Saturday – October 5th – Veterans Memorial Fund Raiser


Monday – October 7th – Rockford Chamber Banquet


Saturday – October 26th – Halloween – – 5 pm – 6:30 pm. Judging at the Firehouse at 7 pm.     * new hours began last year 




Village Administrator’s Report – Jeff Long


Veterans Memorial work continues – concrete work by the end of the week.


Trailer park – continuing to haul dirt – want to seed the trailer park and the memorial yet this fall.


We are getting ready to place sewer lines for new business and new home in the subdivision.


Water tower inspection last week – waiting on reports. Will we rehab current or demo and build new?   We are in the process of looking for funding sources – Clean Water grants.   At this time the leak has been plugged.




Committee Reports


Finance Committee – Steve Gehle


Motion Pontsler to pay bills as submitted – $214,916.61 most for WWTP project. Second Young. Heitkamp called for the question. Pontsler = y. Young = y, Heitkamp = y, Gehle = y, Now = y. Passed 5 yes.


Motion Pontsler to accept the Mayors Court pay in of $531.00. Second Young. Heitkamp called for the question. Pontsler = y, Young = y, Heitkamp =y, Gehle = y, Now = y. Passed 5 yes.


Motion Now to approve additional purchase orders. Second Heitkamp. Young called for the question. Now = y, Heitkamp = y, Young = y, Gehle = y, Pontsler = y. Passed 5 yes.


Audit – 2017/2018 – Still have no definite dates or quote


Service Committee:   Greg Pontsler


Safety Committee:     Chris Heitkamp


Motion Young. – Approval of update Rules and Regulations for the Rockford Police Department.   The update is the Extra Duty employment pay rate ($35 per hour) and the contract for the Extra Duty employments.   Second Now.   Heitkamp called for the question. Young = y, Now = y, Heitkamp = y, Gehle = y,

Pontsler = y. Passed 5 yes.



Economic Development Committee: Shane Young


The naming of the Bridge over the St. Mary’s – 118 North will be done by resolution once we have an agreement of the name.   Currently taking suggestions.  Can be emailed to

This will be done as another way to celebrate our community and Bicentennial.


Public Utilities Committee:  Wilbur Fox – absent


Utility News – We are in the process of setting up a program so residents can look up their own account information online using their account # and Last name. This will be located on the web site on the taxes and utility page near above the payment link.


We will also be asking residents to email their email address if they are interested in getting their water bills via electronic instead of by postal service.


Time frame – September / October on these updates.



Rules Committee:   Brad Now


Former Parkway exchange student visited the area over the weekend. Hadn’t been back to Rockford in 20 years.   Was impressed with how the village looks and all the improvements in that time frame.





Old Business:



New Business:           



_________________________                      _________________________

Mayor                                                              Fiscal officer.



Meeting adjourned at 7:58 pm