Meeting Minutes: September 3 ,2019

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Meeting Minutes: September 3 ,2019

                        RECORD OF PROCEEDINGS:


Council called to order by Mayor Amy Joseph on

Tuesday, September 3, 2019, at 7:30 pm at the Rockford Village Hall.


Invocation – Jeff Long


Pledge of Allegiance


Those present: Gehle, Young, Pontsler, Heitkamp

Fox and Now absent



Also attending: Tom Stankard – of the Daily Standard, Jeff Long, Srgt Stetler,

Marge Gehle, Sandy and Francis Schaffner, Marlene Roebuck, Terri Piper, Joyce Emans, and Judy Koesters.


Motion Gehle. Second Pontsler to accept the agenda as orders of the day. Young called for the question.   Gehle = y, Pontsler = y, Young = y, Heitkamp = y. Passed 4 yes.



Motion Young.  Second Pontsler accept the minutes from the August 20, 2019 council meeting as presented. Gehle called for the question. Young = y,

Pontsler = y, Gehle = y, Heitkamp = y. Passed 4 yes.



Visitors to Address Council:



Mayor’s Report and Correspondence:


Presentation to Sandy Schaffner – Plaque of appreciation – service and dedication to the Village.


Card states – Sandy —   Saying THANK YOU isn’t enough to show our appreciation for the time and dedication you have given to make Shanes Park a truly unique place for families and friends to gather and make memories.


Your leadership for the past 15+ years is a great example of what it means

to ‘give back to your community’.!


Congratulations on your retirement!   Enjoy ~~




With love ~~


The Village of Rockford.


  • A special tree will be planted at Shanes Park in Sandy’s honor !



And a BIG thanks to Francis (Moose) for helping Sandy with park maintenance, making sure the restrooms were unlocked and locked up each day and for years taking care of the sign to welcome guests.


You both make a great team !!


Community Announcements and events:


Sunday – September 8th- Lima Area Concert Band – Parkway HS – 3 pm


Tuesday – September 10th – Brush pick up


Saturday – September 21st — Fire Department Chicken Dinner / reverse raffle


Saturday – October 5th – Veterans Memorial Fund Raiser


Monday – October 7th – Rockford Chamber Banquet


Saturday – October 26th – Halloween – – 5 pm – 6:30 pm. Judging at the Firehouse at 7 pm.     * new hours began last year 




Village Administrator’s Report – Jeff Long


Say again – great thanks and appreciation to Sandy for her service at Shanes Park.


Marlene asked about Veterans Memorial update –


Jeff reports that this week the concrete interior will be poured and color stamped. The flag pole bases have been installed. Sidewalk will be poured to the north. Luginbill Construction will be donating and building a shelter house. The 1960’s monuments will be cleaned up. We intend on having Mercer Metal make some signage with park name – Hedges Park and Rockford Veterans Memorial. We will have a canoe launch in the back.   All to be seeded by the end of the month.

Granite has been ordered for the monuments. There will be 5 – one of each branch of service with their logo stamped in the granite.   The memorial will be dedicated next May at the Memorial day remembrance. Mike Schumm working on a fly over from the air force base. We have a fundraiser coming on

October 5 – please support!   We are happy with the progress and looking forward to a huge crowd at our dedication.



Committee Reports


Finance Committee – Steve Gehle


Motion Pontsler to pay bills as submitted – $14,256.08. Second Heitkamp Young called for the question. Pontsler = y, Heitkamp = y , Young = y, Gehle = y. Passed 4 yes.


Motion Heitkamp to approve the monthly financial reports – * note additional report


Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report, Bank reconciliation and comparison report for the water, sewer, and income tax.


Second Pontsler.   Young called for the question. Heitkamp = y, Pontsler = y , Young = y, Gehle = y. Passed 4 yes.


Motion Young to approve supplemental appropriations and any purchase orders. Second Heitkamp. Pontsler called for the question. Young = y, Heitkamp = y, Pontsler = y, Young = y, Heitkamp = y, Young = y, Gehle = y. Passed 4 yes.


Audit – 2017/2018 – starting tomorrow. Hopefully done by November.



Service Committee:   Greg Pontsler


Soccer and Flag football will be starting up this fall.


Splash pad – will be shut down this week or early next week.



Safety Committee:     Chris Heitkamp


Economic Development Committee: Shane Young





1ST reading = 09/03/19



Grand opening of Wellness 365 – was well attended.


Grand opening for Second Crossing Brew Co – will be by end of year.


The naming of the Bridge over the St. Mary’s – 118 North will be done by resolution once we have an agreement of the name.   Currently taking suggestions.  Can be emailed to

This will be done as another way to celebrate our community and Bicentennial.


Will be posted on Facebook.



Public Utilities Committee:  Wilbur Fox – absent



Rules Committee:   Brad Now



Old Business:



New Business:           


The Rockford Eagles – will be having a watch party this Saturday – September 7th as the Buckeyes take on the Cincinnati Bearcats. Doors open at 10:30 – There will be 4 former Buckeyes at the meet and greet. Members and guests welcome.




_________________________                      _________________________

Mayor                                                              Fiscal officer.



Meeting adjourned at 7:52 pm