Meeting Minutes: August 4, 2020
RECORD OF PROCEEDINGS:
Council called to order by Mayor Amy Joseph, Tuesday, August 4, 2020,
at 7:30 pm.
Invocation – The Lord’s Prayer
Facebook live — not working … we need an access point near council table.
Pledge of Allegiance
Those present: Young, Pontsler, Now, Heitkamp
Also attending: Chief May, Ryan On, Srgt Stetler, Robbie Peel, Marge Gehle, Luke Stephenson, Jessica Yoder, Todd and Jill Williams, Sarah On, Amy Jo Bruce, and Sydney Albert of the Daily Standard
Motion Young. Second Pontsler to accept the agenda as orders of the day. Heitkamp called for the question. Young = y, Pontsler = y, Heitkamp = y, Now = y . Passed 4 yes.
Motion Heitkamp. Second Now to accept the minutes from the July 21, 2020 council meeting as presented. Pontsler called for the question. Heitkamp =y, Now = y, Pontsler = y, Young =y, Passed 4 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Mondays at 7:30 pm –
The Mayors Corner Radio Show — Rockford news and updates
Upcoming guess– include new council members – Jessica Yoder and Luke Stephenson and the following week Mr. Harrison Frech – former Parkway teacher and author of book – Anthony Shane.
Mayor gave Oath of Office to Luke Stephenson appointed to replace Dr. Means and Jessica Yoder to appointed to replace Steve Gehle.
Congratulations – we have a full council again.
Motion Young to approve Ryan On as part time officer. Second Heitkamp. Now called for the question. Young = y, Heitkamp = y, Pontsler = y, Yoder = y , Stephenson = y, Heitkamp = y. Passed 6 yes.
Mayor gave Oath of Office to Patrolman Ryan On. Congratulations !
Community Announcements and events:
Aug 7 – Aug 9 Schoolhouse Farms 1862 – Sunflowers In Bloom Festival
Located at 5486 Ross Rd., Rockford, Ohio 45882 – Flavored Popcorn !
Will soon be available at Barrys !
Tuesday – August 11 – Brush pick up
Saturday – September 19th – Barn Quilt Bus Tour – ticket information coming soon. * Limited seating *
Monday – October 5th deadline to be registered to Vote in the November election.
• Mercer County Small Business COVID 19 Grant Application – deadline August 21 – 4 pm
•Rockford Chamber Small Business COVID Grant Application deadline September 15 – 4 pm
Village Administrator’s Report – Aaron Temple
Curb painting continues. We will have part time for another 2 weeks.
Final concrete pour at park for playground today – turf will be installed next week.
Veterans memorial banners – will be put up after the playground project.
Still working on road patchwork.
Reminder grass and weed regulations includes businesses — please keep weeds trimmed.
Chief May asked about regulations regarding push back — if we get. Tickets will be issued to municipal court and we will get the court order to proceed with process.
Finance Committee – Shane Young
Motion Heitkamp. Second Pontsler – to pay bills as presented in the amount of $11,998.57. Now called for the question. Heitkamp = y, Pontsler = y, Now = y, Yoder = y, Young = y, Stephenson = y. Passed 6 yes.
Motion Heitkamp to approve the monthly financial reports. Second Now. Pontsler called for the question. Heitkamp = y, Now = y, Pontsler = y, Yoder = y, Young = y, Stephenson = y. Passed 6 yes.
Cash Summary by Fund, Appropriations report, Revenue Report,
Budget vs Actual activity report, Bank reconciliation and comparison report for the water, sewer, and income tax.
Motion Heitkamp to approve supplemental appropriations to date. Second Pontsler. Now called for the question. Heitkamp = y, Pontsler = y, Now = y, Yoder = y, Young = y, Stephenson = y. Passed 6 yes.
Motion Now to approve additional purchase order. Second Heitkamp. Yoder called for the question. Now = y, Heitkamp = y, Yoder = y, Young = y, Stephenson = y, Pontsler = y. Passed 6 yes.
Has been discussed before but since we have several new on council – The approval to give the Rockford Tax Administrator authority to certify delinquent tax payments to the Attorney General Office for collection.
Motion – Pontsler. Second Heitkamp. Now called for the question. Pontsler = y, Heitkamp = y , Now = y, Yoder = y, Young = y, Stephenson = y. Passed 6 yes.
Budget Commission meeting – August 6th — time – 10:30 am
(Shane, Brad, Aaron and Lisa – to Celina Court house)
The Village of Rockford is requesting share of funds from the County Cornonavirus Relif Distribution Fund.
We now have more guidelines to follow and there is possibility that we can use the funds for budget shortfalls.
Motion – Heitkamp, Second Yoder, Stephenson called for the question. Heitkamp = y, Yoder = y, Stephenson = y, Young = y, Pontsler = y, Now = y. Passed 6 yes.
Finance Committee meeting – August 13th at 2 pm.
Service Committee: Greg Pontsler –
Rec board going to give a go with flag football and soccer — deadline to register is August 10th.
Need to have a council rep for the radio station — nominate Brad Now.
Motion Pontsler to approve Brad Now as Council Representative to the Radio Station WRKD. Second Young. Heitkamp called for the question. Pontsler = y, Young =y, Heitkamp = y. Yoder = y, Young = y, Stephenson = y. Passed 6 yes.
Need to have a council rep for the Tree City Committee – nominate Chris Heitkamp.
Motion Young to approve Chris Heitkamp as Council Representative to the
Rockford Tree City Committee. Second Now. Pontsler called for the question. Young = y, Now = y, Pontsler = y, Yoder = y, Stephenson = y, Heitkamp = y. Passed 6 yes.
Safety Committee: Chris Heitkamp –
Motion Heitkamp to accept resignation of 2 part time officers — Roby and Stose. Second Pontsler. Young called for the question. Heitkamp = y, Pontsler = y, Young = y, Yoder = y, Stephenson = y, Now = y. Passed 6 yes.
Yes – Stop sign project on the list of this to do.
Economic Development Committee: Brad Now
Shanes Crossing Subdivision – Lots for sale – 20% discount/ build through – December 2021. Haven’t not received any updates on the subdivision lately.
Public Utilities Committee: Luke Stephenson –
Rules Committee: Jessica Yoder
Mayor – Maybe plant some trees and make some improvements to the East Market street mural area. Would like to see the mural completed soon. In the past – there was a fountain and a gazebo. Thinking of similar to the Decatur area.
Mayor – Rockford Chamber working on a Main Street Committee – hopefully can get something planned for this Fall.
Water shut offs — council approved to update the friendly reminder. The Village will return water services within 24 hours and only during business hours – we will not call out employees to turn water services back on.
Young – several dead trees at the park – need to be taken down.
Young – bathroom receptacles – covers need replaced.
Young – near sewer drain on Holly Lane — seems to be a sink hole starting.
Meeting adjourned at 8:30 pm
Mayor Fiscal officer.