Meeting Minutes: February 1, 2022
Council called to order by Mayor Amy Joseph, Tuesday, February 1, 2022
at 7:30 pm.
Invocation – The Lord’s Prayer
Pledge of Allegiance
Those present: , Luke Stephenson, Mary Beougher, Brad Now, Chris Heitkamp.
Jessica Yoder and Ron Searight absent
Also attending: Robbie Peel, Sandy S from the Daily Standard, and Chief May
Motion Stephenson Second Beougher to accept the agenda as orders of the day. Heitkamp called for the question. Stephenson = y, Beougher = y, Heitkamp =y, Now = y. Passed 4 yes.
Motion Stephenson Second Now to accept the minutes from the January 18, 2022 council meeting as presented. Beougher called for the question. Stephenson = y, Now = y, Beougher = y, Now = y. Passed 4 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
With the upcoming winter storm — please watch for Facebook updates and Parkway text alerts concerning emergency information. If the electricity would happen to go off for an extended period of time – we will open up the Community Building for a warming center.
Community Announcements and events:
Monday – February 21 – Office closed for President’s Day
St. Teresa Family Fun Night — check date for next meeting.
Saturday – March 19 – Great Panther Duck Races – Community Building
Village Administrator’s Report – Aaron Temple –
Water plant – transducer to water plants froze up for some reason which caused the low pressure. We received the call at 4:30 am from Fremont that there was low water pressure problem. Once the transducer was unfrozen we were back up and running – took the day and most of the night to get the tower pressures to get caught up. We are going through all the processes to make sure everything is running correctly and that we don’t have this problem again.
The pond at the Shanes park looks like it could start early spring.
Winter storm approaching – Please help out the street crew – DO NOT park on the streets during the storm. This only causes the plowing to take longer than necessary. If a “Snow Emergency” is put in effect your vehicle could be towed. We need to make priority the main streets and first responder streets in case of emergencies. Alleys will be done last.
Councilman Now mentioned there is a web site you can go to – OHGO.com – this is an ODOT web site to check road conditions.
Finance Committee: Ron Searight – President – absent. Report by Brad Now
Motion Stephenson to pay the bills as presented – $6,523.85. Second Heitkamp. Now called for the question. Stephenson = y, Heitkamp = y, Now = y, Beougher = y, Passed 4 yes.
Motion Stephenson to approve the monthly financial reports. Second Heitkamp. Beougher called for the question. Stephenson = y, Heitkamp = y, Beougher = y, Now = y. Passed 4 yes.
Cash Summary by Fund, Appropriations report, Revenue Report,
Budget vs Actual activity report, Bank reconciliation and comparison report for the water, sewer, and income tax.
Held a finance meeting on January 20th @ 1 pm –
Discussed the Rockford Chamber gift certificates for Full time and part time employees – Christmas gift. Committee recommends changing to $75 full time and $45 for part time – Rockford Chamber gift certificates.
Motion –Stephenson. Second Beougher. Heitkamp called for the question. Stephenson = y, Beougher = y , Heitkamp = y. Now = y. Passed 4 yes.
Committee recommends allowing a catered meal at Christmas for the full time employees not to exceed $150.
Motion -Heitkamp. Second Stephenson. Beougher called for the question. Heitkamp = y, Stephenson = y, Beougher = y, Now = y. Passed 4 yes.
Discussed the parking issues and the sample ordinance that was presented.
Ordinance 03-22 will have a 1st reading at the next meeting. Judy will prepare the cover page with effective date. We will post the ordinance in full once all the information is updated. Uncontrolled parking of vehicles contributes to the declining appearance of neighborhoods and is therefore considered a public nuisance. Vehicles not in compliance must be moved within 12 hours. — Each violation will have a fine of $100 with no limit to the number of violations on a property. Will be in effect 30 days after the passage of the Ordinance.
Service Committee: Mary Beougher
Thank you to Barrys’ Family Market for being an important part of our community. Congratulations on 34 years in business. We appreciate you!
Congratulations to Second Crossing Brew Co – they celebrated 2 years in business last weekend.
Phone number to call or text to rent buildings at the park – 419-771-6893.
Safety Committee: Chris Heitkamp –
Reminder to businesses and residents to please keep your sidewalks clean after snow storms
Economic Development Committee: Brad Now –
Shanes Crossing Subdivision – 6 Lots left for sale – contact Tammy Cheek with Homes at Ohio’s Edge Realty. Another lot was sold last week and looks like building will begin this Spring.
Business Park updates – Judy working on Ordinance for the Annexation of 155.72 acres into the Village of Rockford.
WRKD updates –
Motion Heitkamp to approve the 2022 – WRKD Board of Directors. Second Stephenson. Beougher called for the question. Heitkamp = y, Stephenson = y, Beougher = y, Now = y. Passed 4 yes. (Same as last year) Thank you !
AN ORDINANCE TRADING LAND OWNED BY THE VILLAGE OF ROCKFORD WITH LAND OWNED BY THE TRUSTEES OF DUBLIN TOWNSHIP; AND DECLARING AN EFFECTIVE DATE.
1st reading – 02/01/2022
This will allow the village to constuct a street from Subdivision Phase 2 to tie into Holly Lane to Route 33 access.
Public Utilities Committee: Luke Stephenson –
DORA updates – will be having some discussions with the Main Street Committee and will be checking in with Main Street businesses to make sure they want to be involved.
Utility Easements –have received signatures needed –Judy to review – if all good then to recorders office.
Rules Committee: Jessica Yoder –absent
To hire So Peachy Clean to clean the village office. Sweep/ Mop and clean restrooms on a bi-weekly basis. They will provide all supplies and equipment needed.
Motion – Now. Second Heitkamp. Stephenson called for the question. Now = y, Heitkamp = y, Stephenson = y, Beougher = y. Passed 4 yes.
Meeting adjourned 8:15 pm
Mayor Fiscal officer.