Meeting Minutes: February 2, 2016

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Meeting Minutes: February 2, 2016

                        RECORD OF PROCEEDINGS:


Council called to order by Mayor Amy Joseph on

Tuesday, February 2, 2016 at 7:30 pm at the Rockford Village Hall.


Invocation was given by Jeff Long


Pledge of Allegiance


Those present: Gehle, Rutledge,  Pontlser, Dooley,

Fox and Heitkamp absent


Also attending: Jeff Long, Srgt Stetler, and Claire Geisige of the Daily Standard,


Motion Rutledge, Second Gehle to accept the agenda as orders of the day.  Pontsler called for the question.  Rutledge = y, Gehle = y, Pontsler = y, Dooley = y.  Passed 4 yes.


Motion Dooley. Second Pontsler to accept the minutes from the

January 19, 2016 council meetings as presented. Gehle called for the question. Dooley = y, Pontsler = y, Gehle = y, Rutledge = y.  Passed 4 yes.


Visitors to Address Council:


Mayor’s Report and Correspondence:

Receipt and review of Mayors Court – December bank reconciliation and bank statement.  (Was at last meeting but wasn’t in minutes)


Upcoming Community events:


February 6th – The Northmen & Cathy at The Rockford Belle.

Doors open at 6 pm. Cost $10


March 5th – Wine Tasting – Rockford Community Building.  Doors open at 6:30pm.  Presale tickets $20 – available at the Village Office and Barrys Family Market


March 12th – St. Teresa Parish – Family Fun Night – Open to the public

Rockford Community Building


March 19th – Parkway Carnival – Parkway High School


March 19th – Parkway Duck Races – Rockford Community Building


March 26th – Easter Egg Hunt – Shanes Park – 1 pm






Village Administrator’s Report – Jeff Long


Park building coming along – very nice !


Columbia Street decisions regarding street size, sidewalks etc. coming along.


WWTP – have not received install permit not because of anything wrong but because of paperwork backlog.


Subdivision – we are looking at developing 12 lots.


Committee Reports


Finance Committee – Steve Gehle


Motion Dooley. Second Pontsler:  to approve bills submitted in the amount of $42,212.52.  Rutledge called for the question.  Dooley =  y, Pontsler = y, Rutledge = y, Gehle = y.  Passed 4 yes.


Motion Pontsler to approve the January monthly financial reports – bank reconciliation, Cash Summary by Fund, Appropriation status, Revenue status, Budget vs Actual activity report. Rutledge second.  Dooley called for the question.  Pontsler = y, Rutledge = y, Dooley = y, Gehle = y.  Passed 4 yes.


Motion Rutledge to approve January and February transfers. Second Dooley.  Pontsler called for the question.  Rutledge = y, Dooley = y , Pontsler = y, Gehle = y .  Passed 4 yes.



Motion Pontsler to approve January supplemental appropriations. Second Dooley. Rutledge called for the question.  Pontsler = y, Dooley = y, Rutledge =  y,  Gehel = y.  Passed 4 yes.


Need Confidential Statements to be signed and returned to Lisa for personnel files


Need Council Code of Conduct signed and returned to Lisa.


Held meeting on 01/26/16 regarding setting up credit/debit card processing, pre printed signatures on checks for Lisa and for the financial committee for purchase orders. With purchase orders would like a summary sheet for signatures that states they have been reviewed.  Also discussed truck bid from Jefferson Township.


Contract information for GovPayNet payment processing for credit/debit cards sent to email. Please review for consideration at the next council meeting.


Motion Dooley to approve Lisa Kuhn to add signature to the UAN system to have signature pre printed on checks and purchase orders. Second Gehle.  Pontsler called for the question.  Dooley = y, Gehle = y, Pontsler = y.  Rutledge = y.  Passed 4 yes.


Motion Pontsler to approve the Finance Committee to add signatures to the UAN system to have signatures pre printed on purchase orders. Second Rutledge.  Dooley called for the question.  Pontsler = y, Rutledge = y, Dooley = y,  Gehle = y.  Passed 4 yes.


Service Committee:   Greg Pontsler


2016 Rockford Recreation Association Officers

President – Ryan Thompson

Vice President – Adam Carpenter

Treasurer – Joel Henkle

Secretary – Brent Agler


2016 Board Members:

Andy Rogers

Ryan Berry

Cort Smith

Jeff Bollenbacher

Chad Hamrick

Chad Bruns

Wilbur Fox


Motion Rutledge to approve the 2016 Rockford Rec Officers. Second Dooley.  Gehle called for the question.  Rutledge = y, Dooley = y, Gehle = y,  Pontsler = y.  Passed 4 yes.


Held service meeting 01/26/16. Meeting lasted 2+hours. Discussed Columbia Street project, new subdivision, and the need for the zoning board to meet and get rules and regulations set up. Cracks in the streets will be sealed in the spring.


More discussion with council about Columbia street. The need to make adjustments on the road size and the sidewalk size.   This will also save home owners about 20% on the cost of sidewalks.


Motion Dooley. Second Gehle to enter in to an Engineering Contract with Access Engineering of Celina.  Pontsler called the question.  Dooley = y, Gehle = y, Pontsler = y, Rutledge = n.  Passed 3 yes.


Columbia street residents will receive cost estimates for sidewalks.


Much discussion on the pros and cons of taking Columbia Street through to the

Sub division.


Main to Franklin Street will be an overlay with new sidewalks and curbs. The street will have a somewhat lower elevation of 6”.


There will be a public meeting with all committees regarding Columbia Street on

February 9th at 6 pm.  We will be discussing the pros and cons on several areas that decisions to be made before moving forward.  Public invited and encouraged to attend – especially those on Columbia Street.


Safety Committee:     Chris Heitkamp – absent


Economic Development Committee: Rob Rutledge  


All has been discussed – nothing more at this time.


Public Utilities Committee:   Steve Gehle


Nothing at this time.


Rules Committee:      John Dooley  


Stating again that we have a local community radio station that we have free access to get out public information.



Old Business


New Business


Updated Rockford information card was sent via email. All agreed that it looks fine.


Meeting adjourned 8:08 pm



____________________________                _____________________________

Mayor                                                              Fiscal Officer