Meeting Minutes: January 19, 2016

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Meeting Minutes: January 19, 2016

                        RECORD OF PROCEEDINGS:


Council called to order by Mayor Amy Joseph on

Tuesday, January 19, 2016 at 7:30 pm at the Rockford Village Hall.


Invocation was given by Jeff Long


Pledge of Allegiance


Those present: Gehle,  Pontlser, Dooley, Heitkamp

Rutledge and Fox absent



Also attending: Jeff Long, Ryan & Leah Thompson, Chase Heitkamp,

Heather Hedrick and Erica McDuffie from LACCA and

Claire Geisige of the Daily Standard,


Motion Gehle, Second Pontsler to accept the agenda as orders of the day.  Heitkamp called for the question.  Gehle = y, Pontsler = y, Heitkamp = y, Dooley = y.  Passed 4 yes.


Motion Pontsler. Second Gehle to accept the minutes from the

January 5, 2016 council meetings as presented. Dooley called for the question.   Pontsler = y, Gehle = y, Dooley = y, Heitkamp = y.  Passed 4 yes.


Visitors to Address Council:


Heather Hedrick and Erica McDuffie presented information to council about Wealth Prep Classes. This program offers financial information that can help you with credit and financial repair needs.  Contact 419-227-0158 ext 154 for more information.  They mentioned that there is 1st time home buyers funds available through Mercer County.  They presented information regarding Fair Housing, Landlord & Tenants Rights and Responsibilities under Ohio Law.  Brochures are available at the Village Office.



Mayor’s Report and Correspondence:


Motion Gehle. Second Pontsler to appoint and approve Leah Thompson to the Tax Board and Missy Gehle as an alternate.  Heitkamp called for the question.  Gehle = y,  Pontsler = y, Heitkamp =  y, Dooley = y.  Passed 4 yes.


Thank you to Missy Gehle for also volunteering to serve on the records commission


* Community Days Meeting – January 20th at 7 pm – Village Hall

* Bicentennial Committee meeting – February 1st – 7 pm – Village Hall



Village Administrator’s Report – Jeff Long


Jeff handed out duties, mission statements and major themes for each of the committees.  Good time to review information set some committee meetings and discuss and set some goals for 2016.  Some ideas were to use the radio station to get updates and information to the public.  Speaking of committees Mayor Joseph changed 2 committee chairmen around and left the rest the same.  Wilbur “Gary” Fox will chair the Utilities Committee and Steve Gehle will chair the Finance Committee.  Other chairs are Service – Greg Pontsler, Safety – Chris Heitkamp, Economic Development Rob Rutledge, and Rules – John Dooley.


Jeff stated that the prints for Columbia St. are ready for review. The Service Committee will meet on Tuesday – January 26th at 6 pm to begin reviewing and making some decisions.


The WWTP project is coming along. The EPA called with several questions regarding the lift station that have been answered.  We should be receiving the permit to install soon.  This is working out very well as we will have 1 debt service coming off when this debt service will be added.  If all continues to work out we will not need to increase rates.  We will be meeting with Fremont to make sure we will be meeting their needs.


Committee Reports


Finance Committee – Gary Fox – absent reports by John Dooley


Motion Gehle. Second Pontsler:  to approve the 2 sets of bills submitted –

In the amounts of $39,948.39 and $9,452.68. Heitkamp called for the question.  Gehle = y, Pontsler = y, Heitkamp = y, Dooley = y.  Passed 4 yes.





Motion: Pontsler.  Second Gehle.  Heitkamp called for the question.  Pontsler = y, Gehle = y, Heitkamp = y, Dooley = y.  Passed 4 yes.


Need updated Confidential Statements read, signed and returned to Lisa for personnel files.


Finance Committee meeting – January 26th at 6:30 pm. – to review the credit/debit card payment processing information.


Service Committee:   Greg Pontsler


Ryan Thompson spoke about upcoming park improvements – walk paths, coach pitch ball diamond, and storage building.   Rec Board excited to announce that Shanes Park will be hosting 2 regional youth softball tournaments in May and July.  This will bring a lot of new people to our area.


Jeff has also submitted a much needed grant to replace dated playground equipment with a foam surface.



Safety Committee:     Chris Heitkamp


Disaster Recovery plan – Jeff has prepared a beginning plan and we can add to it as needed.


Economic Development Committee: Rob Rutledge  – absent



Public Utilities Committee:   Steve Gehle


Rules Committee:      John Dooley  


Rules of Conduct were distributed. Please review, sign and return to Lisa for personnel files.  We would like to encourage people to come in and talk about issues and voice opinions.


Old Business


Information about a credit/debit card payment processing information was given by email. Please review before the finance meeting.


Light Poles – we have contact company for a quote. We received some pricing on the poles but not the fixtures.  The fixtures we have are not available any longer so we will need to find something that is a close match.


We will be getting insurance company involved in getting the 2 replacements paid for.






New Business



Meeting adjourned 8:17





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Mayor                                                              Fiscal Officer