Meeting Minutes: July 6, 2021

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Meeting Minutes: July 6, 2021

Council called to order by Mayor Amy Joseph, Tuesday, July 6, 2021

at 7:30 pm also on Facebook live.

Invocation –    The Lord’s Prayer

Pledge of Allegiance

Those present:  Yoder, Stephenson, Now, Heitkamp

                        Young  and Pontsler – absent

Also attending:   Marge Gehle, Robbie Peel, Kristi Schaefer, Kylie Linn,

                        Srgt Stetler

Motion Stepheson.   Second Yoder to accept the agenda as orders of the day.

Now called for the question.  Stephenson = y, Yoder = y, Now = y, Heitkamp = y..  Passed 4 yes.

Motion Stephenson.  Second Heitkamp to accept the minutes from the June 15, 2021 council meeting as presented.  Yoder called for the question.  Stephenson = y, Heitkamp = y, Yoder = y.  Passed 4 yes.

Visitors to Address Council:

Kristi Schaefer brought concerns to council regarding Community Days.   Kristi feels there are some issues that need to be addressed – There are local groups that want to be involved but are turned away.   This should be Community Days not the Egbert Show.   The local community should have first priority on what food and events will be provided to the community.   Then outsiders can fill in the openings. 

Mayor’s Report and Correspondence: 

Rockford Community / Bicentennial Celebration —  success! — thank you to organizers, supporters, volunteers, generous donations and those that attended the event!

Community Announcements and events:

Tuesday – July 13th  – Brush Pick up

Lions Club events –

Rockford Car Show and Cruise in –  rescheduled to Saturday – August 28th registration begins at 4 pm (with approval of street closure coming up in agenda)

Quarter  Auction – rescheduled from 2020 – Sunday – September 12th –

Rockford Community Building

Chicken Dinner fundraiser for Parkway 8th grade – Washington DC Trip –

Saturday – October 16th. 

Village Administrator’s Report – Aaron Temple  – absent report by Mayor

Street Sweeper update – we may have located a unit that will fit in the budget.  Will know more information by the next meeting.

Pickle Ball Court update – Nets are up !  The fencing material is on order and should be here in the next couple weeks.   Village will install the fencing as the vendor has a full schedule.  We will proceed with the concrete and restroom work.  We are waiting on new backboard for the basketball hoops.

Subdivision lights and sidewalk update –  Work will resume on the subdivision when the work at park is completed.  Should be completed in mid August.

A few other items on the list – tree trimming, street sign repairs and replacements, and asphalt street repair and grading and adding stone to alleys.

Committee Reports

Finance Committee –  Shane Young  – absent reported by President Heitkamp

Motion Stephenson to pay bills as submitted  – $ 121,590.32.  Second  Yoder.  Now called for the question.   Stephenson = y, Yoder = y, Now = y, Heitkamp = y,  Passed 4 yes.

Motion Yoder to approve the monthly financial reports.  Second Stephenson.  Now called for the question.   Yoder = y, Stephenson = y, Now = y, Heitkamp = y.  Passed 4 yes.

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report, Bank reconciliation and comparison report for the water, sewer, and income tax.

Motion Stephenson to approve supplemental appropriations to date.   Second Yoder.  Now called for the question.   Stephenson = y, Yoder = y, Now = y, Heitkamp = y.  Passed 4 yes.

Motion Stephenson to approve additional purchase orders and 3rd quarter blanket certificates.  Second Yoder.  Now called for the question.   Stephenson = y, Yoder = y, Now = y,  Heitkamp = y.  Passed 4 yes.

Budget hearing – was held this evening at– 7:00 pm

Motion Yoder to approved 2022 Budget.  Second Stephenson.  Now called for the question.   Yoder = y, Stephenson = y, Now = y, Heitkamp = y.  Passed 4 yes.

•           petition to court on fund balance transfers – have funds and amounts ready to review with Aaron and finance committee.

•           August 9th – Budget Commission at Courthouse – 11 am

Service Committee:   Greg Pontsler  –  absent.  Report by President Heitkamp

Motion Stephenson to approve the Rockford Lions Club car show – closing West Market Street from 4 pm – 10:pm on Saturday –  August 28th.  Second Now.  Yoder called for the question.   Stephenson = y, Now = y, Yoder = y, Heitkamp =  y.  Passed 4 yes.

Park Board update –   will be hiring Bryan Poppe to clean Shane Hall and take care of the restrooms at the park.

Safety Committee:     Chris Heitkamp –  (Mr. President) – 

Nothing at this time. 

Economic Development Committee:  Brad Now –

Shanes Crossing Subdivision – Lots for sale – contact Tammy Cheek with Homes at Ohio’s Edge Realty

WRKD –   purchase an air conditioning unit.  Should be here 2 – 4 weeks.  Will trunk into the Village so we don’t need another compressor.  Will be repainting and getting new carpet.   Fall sports will ramping up soon !  

Public Utilities Committee:   Luke Stephenson –   

The Village of Rockford’s current electric aggregation program ends in August with Dynegy as the supplier.  The new contract will start in August and the new supplier and rate will be on your September utility bill.  The supplier is Energy Harbor and the rate will be $0.0477 until May 2024.  This is a lower rate than the current price of $0.0514.

Any questions, you may call Valerie, with Palmer Energy, the Village’s consultant.  Her number is 419-491-1040.

Rules Committee:    Jessica Yoder –

Motion to appoint – Lisa  – for Public Records Training on behalf of the Mayor and Council– July 8th –training is online. 



1st reading – 07/03/2021

Old Business:

Gehle – Will there be a wrap up meeting for Community Days.   Yes – once all the bills are here and paid. 

Schaffner – if the village will be pouring concrete don’t forget the pads for the 3 picnic tables.  

New Business:

4 Council seats will be on the November ballot.   The deadline for petition at the Board of Elections is August 4th at 4 pm.

Meeting adjourned      7:51   pm

_________________________                      _________________________ Mayor                                                              Fiscal