Meeting Minutes: June 2,2020

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Meeting Minutes: June 2,2020


Council called to order by Mayor Amy Joseph, Tuesday, June 2, 2020,

at 7:30 pm.

Invocation –   The Lord’s Prayer

Pledge of Allegiance –  

Those present:  Gehle ,Young, Means, Pontsler, Now,  Heitkamp

Also attending:  Srgt Stetler, Chief May, Sydney Albert of the Daily Standard, and Robbie Peel

Motion Gehle.  Second Pontsler to accept the agenda as orders of the day.  Young called for the question.    Gehle = y, Pontsler = y, Young = y, Means = y, Now = y, Heitkamp = y.  Passed 6 yes.

Motion Means. Second  Gehle to accept the minutes from the May 16, 2020 council meeting as presented.  Now called for the question.   Means = y, Gehle = y, Now =y, Young = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence: 

Mondays at 7:30 pm – on Rockford’s Best Mix – 101.3 fm –

The Mayors Corner Show — Rockford news and updates

Upcoming guest next Monday – Blair Shaffer

Welcome back to in person meetings !   

Update on Shanes Park – Playground and restrooms remain closed.

Splash pad is open.   Shane Hall and Community Building will reopen with guidelines in place.   Information will be posted at each location with specific information to be followed.

Community Announcements and events:

Wednesdays – Rockford United Methodist –  Drive through – Community Meals – 4:30 pm – 6 pm. 

Tuesday – June 9  – Brush pick up

Sunday – June 14 –  Flag Day

Sunday – June 21 – Father’s Day —-  Rockford’s Founding Father –

                        Anthony Shane !     

            Happy Birthday to Rockford – 200 years !

Wednesday – July 15th   — This year’s tax deadline –

 extended from April 15th

Sunday – July 19 – Gun/purse Bingo   — rescheduled

Village Administrator’s Report – Aaron Temple

We have hired 2 summer help employees.    They started on Monday – working on getting caught up with mowing to start.

Dirt work finally completed at the WWTP.

There are plenty of kids looking for summer mowing jobs – there should be no reason lawns are not being mowed in a timely manner.  

Committee Reports

Finance Committee –  Shane Young  

Motion Pontsler.  Second Now – to pay bills as presented $ 17,568.86. 

Gehle called for the question.  Pontsler = y, Now = y, Gehle = y, Young = y, Means = y, Heitkamp = y.  Passed 6 yes.

Motion Gehle to approve the monthly financial reports.  Second Now.  Heitkamp called for the question.  Gehle = y, Pontsler = y, Heitkamp = y, Young = y, Means = y, Now =y.  Passed 6 yes.

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report, Bank reconciliation and comparison report for the water, sewer, and income tax.

Motion Gehle to approve supplemental appropriations to date.  Second Pontsler.  Heitkamp called for the question.  Gehle = y, Pontsler =y, Heitkamp = y, Young = y, Means = y, Now = y.  Passed 6 yes.

Motion Now to approve additional purchase orders.  Second Gehle.  Heitkamp called for the question.  Now = y, Gehle =y, Heitkamp = y, Young = y, Means = y, Pontsler = y.  Passed 6 yes.

Budget hearing – June 16th council meeting at 7:15 pm 


Service Committee:   Greg Pontsler

Motion Young to approve the 2020 Rockford Rec Board members –

Ryan Thompson, Tyler Stover, Matt Fisher, Andy Rogers, Steve Yoder,

Brent Agler, Adam Carpenter, Jeff Bollenbacher, Steve Bentz,

Joel Henkle – is Treasurer    Second Gehle.  Heitkamp called for the question.

Young = y, Gehle = y, Heitkamp = y, Means = y, Pontsler = y, Now = y.  Passed 6 yes.

Dr. Means suggested that maybe in the future a couple of ladies might volunteer for the Rec Board.   Sometimes nice to get female input.

Pontsler – mentioned beside the Village Hall — needing some cleanup.

Safety Committee:     Chris Heitkamp –

Motion  Gehle approval to advertise taking sealed bids for a 2005 Ford Crown Vic – New Tires – 124,000+ miles.  AS IS —  Sealed bids will be opened at Council meeting June 16th.         * Village reserves the right to decline bids if minimum bid is not met.     Second Means.  Young called for the question.    Min bid $2,000.    Gehle = y,  Means = y, Young = y, Pontsler = y, Now = y, Heitkamp = y.  Passed 6 yes.

Ad – Photo Star, Parkway Independent and Facebook.

Mayor – Since we are talking about Police —we are thankful and grateful that we have good relations with our police department and that we are not having to deal with big city riots that have been going on.   Everything in this area has been peaceful.    We are very fortunate.

Heitkamp to Temple — about spraying for bugs.   Waiting on a part for the sprayer.  So far it’s not been bad.  But – yes we intend on spraying in the near future.

Economic Development Committee:  Brad Now

Shanes Crossing Subdivision – Lots for sale – 20% discount/ build through – December 2021.

Will start contacting businesses –   see how they are doing since everything is opening up. 

Motion Pontsler – to approve the – 2020 Updated version of the Shanes Crossing Subdivision – Covenants and Restrictions.    Second Heitkamp.  Young called for the question.   Pontsler = y, Heitkamp = y, Young = N, Gehle = y, Means = y. Now = N.   Motion passes 4 to 2. 

Will be updating information on the web site.

Judy working on annexation of Fremont property —

Public Utilities Committee:  Dr. Means

Update on replacing valve at WWTP —

Rules Committee:    Steve Gehle

Motion – to approve the Property Maintenance Rules letter – to be effective June 3rd – 2020.       Establishes steps to be taken in contacting property OWNER and the consequence of not maintaining properties in the Village.

Motion Young.  Second Gehle.  Now called for the question.  Young = y, Gehle = y, Now = y, Means = y, Pontsler = y, Heitkamp= y.  Passed 6 yes.

Old Business:

New Business:           

Discussion on how to continue meetings via Facebook live.  Will look into some cameras and microphones.   

Park issues — how to handle via Village or park board.    Village will have some discussions.

Meeting adjourned at 8:21 pm

_________________________                      _________________________

Mayor                                                              Fiscal officer.