Meeting Minutes: May 2, 2017

Created with Sketch.

Meeting Minutes: May 2, 2017

                        RECORD OF PROCEEDINGS:


Council called to order by Mayor Amy Joseph on

Tuesday, May 2, 2017 at 7:30 pm at the Rockford Village Hall.


Invocation by Village Administrator – Jeff Long


Pledge of Allegiance


Those present: Gehle, Rutledge, Pontsler, Now

Fox and Heitkamp absent


Also attending: Judy Koesters,  Srgt Stetler, Tom Stankard of the Daily Standard,  and Nancy Leighner.


Motion Gehle. Second Pontsler to accept the agenda as orders of the day with addition of Executive Session at the end of the meeting.  Rutledge called for the question.  Gehle = y, Pontsler = y, Rutledge = y, Now = y.  Passed 4 yes.


Motion Rutledge. Second Now to accept the minutes from the

April 18, 2017 council meetings as presented. Gehle called for the question. Rutledge = y, Now = y, Gehle = y, Pontsler = y.  Passed 4 yes.



Visitors to Address Council:


Nancy Leighner put weed and feed at the splash pad and around the concrete wall on Market St.   In return she is asking the Village to repair the mud hole near the

Splash pad and install a faucet that was talked about a year ago.



Mayor’s Report and Correspondence:


License to Solicit application received from Everdry Waterproofing. Will be reviewed by the police department.  If they ok then it will be approved.




Community Announcements and events:


The Agape’ Mobile Food Pantry -will be in Rockford the 1st and 3rd Tuesday afternoons in the parking lot beside the Rockford Fire Department – 12:30 –

3 pm.


May 29th – Rockford Memorial Day – parade, speaker, chicken dinners – more info to come.


Rockford Community Days – June 16th and 17th.    Look for info on a new event.  We need lots of volunteers – please consider and call the Village Office if interested.



Village Administrator’s Report – Jeff Long


Projects are coming along although it probably looks like they are moving slow. It all takes time.  Found a problem on Columbia street – some underground storm sewer but wasn’t hooked up to anything and needed filled in with concrete.


Council question – seems to be a big grade change on Columbia Street – plans ? Jeff will be reviewing and get with the contractor on the plan.





Committee Reports



Finance Committee – Steve Gehle


Motion Rutledge to pay bills as submitted in the amount of $ 9148.58 Second Pontsler.  Gehle called for the question.  Rutledge = y, Pontsler = y, Gehle = y, Now = y.  Passed 4 yes.



Motion Pontsler to approve the monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation. Second Now.  Rutledge called for the question.  Pontsler = y, Now = y, Rutledge = y, Gehle = y.  Passed 4 yes.


Motion Rutledge to approve monthly transfers and purchase orders. Second Now.  Pontsler called for the question.  Rutledge = y, Now = y, Pontsler = y, Gehle = y.  Passed 4 yes.



* 2018 Annual Budget to County Auditor by July 15th.


* Budget hearing – June 20th – 7:15 pm


* July 4th – Holiday – no meeting. 1 meeting in July on the 18th.





Service Committee:   Greg Pontsler – nothing


Safety Committee:     Chris Heitkamp – absent


Economic Development Committee: Rob Rutledge  – nothing


Public Utilities Committee:   Wilbur Fox – absent


Rules Committee:      Brad Now  





1st reading – 05/02/17




Old Business


Trailer Park – has been getting cleaned up.  4 vehicles need towed.


Junk Rubbish – 12 warnings have been served


We have requested 2 people through the Mercer County Summer Work program


New Business



Motion Gehle to go into Executive session regarding real estate at 7:52 pm. Second Pontsler.  Now called for the question.  Gehle = y, Pontsler = y, Now = y, Rutledge = y.  Passed 4 yes.


Motion Gehle to come out of Executive session at 8:06. Second Now.  Rutledge called for the question.  Gehle = y, Now = y, Rutledge =  y, Pontsler = y.  Passed 4 yes.


No action taken.


Meeting adjourned at 8:07


____________________________                _____________________________

Mayor                                                              Fiscal Officer